Undergraduate Catalog Changes

Undergraduate Catalog 2014-2016 and Law School Catalog 2014-2016

2012-2014 Catalog Changes

2014-2016 Catalog Change Proposals

2016-2018 Catalog Change Proposals

Deadline for colleges to submit proposals to UGS
and to Office of the General Faculty by Proposals
Wednesday, October 1, 2014.

A college-level change to the undergraduate catalog is a change requested by one college to that college's degree requirements, courses, or academic or nonacademic policies. The change may affect other colleges directly or indirectly.

Questions about the procedures described here should be directed to the provost’s office. All correspondence and contact with UT System should be coordinated through the provost’s office. All proposals are submitted electronically to OGF.

Types of Changes:


Combined flow chart for all changes.
Academic Changes flow chart.
Degree Program Changes flow chart.
Transcript-Recognized Certificates flow chart.

For detailed step-by-step instructions, please refer to the Provost's Office website.

Course Inventory Changes

Changes to information stored in the course inventory—course number, including value; title; same-as statement; subject-matter description; degree plan statements; restrictive statements; prerequisite: meeting statement: contact hours.

Final approval:

College Dean
(Faculty Council approval NOT required – proposals are NOT submitted to OGF).

Dean submits directly to Official Publications.


Nonacademic Changes

Changes that don't affect academic policy or the requirements of an existing or new degree program.

Final approval:

College Dean
(Faculty Council approval NOT required – proposals are NOT submitted to OGF).

Dean submits directly to Official Publications.


Academic Changes

For detailed step-by-step instructions for academic changes, please refer to the Provost's Office website.

Undergraduate academic changes are changes to a college's degree requirements or academic policy. They affect a student's pursuit of an existing degree, major, concentration/track/option, academic honors, certificate, etc. Some examples of undergraduate academic changes are:

  • changing the requirements of an existing degree program (major) or degree title; changes range from adding a new subject to the degree program to deleting a course from a list of many courses that will fulfill a three-hour requirement;
  • changing the requirements to enter, remain in, or graduate from a degree program or from the college;
  • adding, deleting, or changing restrictions on electives;
  • adding, deleting, or changing a track or option, including changing the name;
  • adding, deleting, or changing an honors program, including changing its name; and
  • establishing, changing, or dropping requirements for admission to a degree program or to the college, including reducing the number of hours required for a degree (THECB notification required).

All proposals are submitted electronically by the college to OGF with both the Impact Statement and the corresponding marked-up section of the Catalog copy provided to you by the Registrar's Office.

Final approval (flow chart):

UT System (executive vice chancellor for academic affairs = EVCAA)


Degree Program Changes

For detailed step-by-step instructions for degree program changes, please refer to the Provost's Office website.

Undergraduate degree program changes are changes to degree programs or degree titles that must be approved or acknowledged by THECB, such as:

  • adding a degree program or degree title;
  • increasing the number of hours required by a degree program;
  • deleting a degree program or degree title;
  • renaming a degree program or degree title; and
  • moving a degree program or degree title from one academic unit to another.

All proposals are submitted electronically by the college to OGF with both the Impact Statement and the corresponding marked-up section of the Catalog copy provided to you by the Registrar's Office.

Final approval (flow chart):

Texas Higher Education Coordinating Board (THECB)
THECB notification for decreasing the number of hours required (EVCAA+)

For substantive changes:
Southern Association of Colleges and Schools’ Commission on Colleges (SACS-COC)


Transcript-Recognized Undergraduate Certificates

For detailed step-by-step instructions for transcript-recognized certificates, please refer to the Provost's Office website.

A certificate program is a set of courses that allows a student to focus on an area of study in addition to the major. The University-wide requirements for transcript-recognized undergraduate certificate programs are laid out in Faculty Council document # 6128–6130. The process for adding, deleting, or changing a transcript-recognized certificate (“certificate”) program is described here. Academic units may also award certificates that aren’t recognized on the student's transcript; the guidelines for academic changes are followed to add, delete, or change one of these certificate programs.

All requests for certificate programs to appear on the undergraduate transcript should be submitted electronically to OGF with both the Certificate Program on Transcript Form/Impact Statement and the corresponding marked-up section of the Catalog copy provided to you by the Registrar's Office.

Final approval (flow chart):

UT System (EVCAA) with notification to Texas Higher Education Coordinating Board (THECB) for certificate programs requiring between 18 and 20 hours
Texas Higher Education Coordinating Board (THECB) for certificate programs requiring between 21 and 36 hours
THECB notification for decreasing the number of hours required (EVCAA+)


Transcript-Recognized Undergraduate Academic Minors

For detailed step-by-step instructions for transcript-recognized certificates, please refer to the Provost's Office website.

A transcript-recognized undergraduate academic minor is a set of courses that may allow students pursuing degrees in areas with a highly structured curriculum to pursue additional academic interests in another area without lengthening the time required to complete their degree. The University-wide requirements for transcript-recognized undergraduate academic minor are laid out in Faculty Council document # 10359-10361.

All requests for transcript-recognized minors to appear on the undergraduate transcript should be submitted electronically to OGF with both the Transcript-Recognized Minor on Transcript Form/Impact Statement and the corresponding marked-up section of the Catalog copy provided to you by the Registrar's Office.

Final approval:

UT System (EVCAA) notification