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General Faculty Standing Committees

There are three types of General Faculty Standing Committees:

TYPE A: FACULTY AFFAIRS COMMITTEES

A-1 Committee of Counsel on Academic Freedom and Responsibility
A-2 Faculty Advisory Committee on Budgets
A-3 Faculty Committee on Committees
A-4 Faculty Grievance Committee
A-5 Faculty Welfare Committee
A-6 General Faculty Rules and Governance Committee
A-7 University of Texas Press Advisory Committee

TYPE B: STUDENT SERVICES AND ACTIVITIES COMMITTEES

B-1 Committee on Financial Aid to Students
B-2 Recreational Sports Committee
B-3 Student Life and Activities Committee

TYPE C: INSTITUTIONAL POLICY OR GOVERNANCE COMMITTEES

C-1 Admissions and Registration Committee
C-2 University Academic Calendar Committee
C-4 Educational Policy Committee
C-5 Faculty Building Advisory Committee
C-6 International Programs and Studies Committee
C-7 University of Texas Libraries Committee
C-8 Parking and Traffic Appeals Panel
C-9 Transportation Policies Committee
C-10 Recruitment and Retention Committee
C-11 Research Policy Committee
C-12 Responsibilities, Rights, and Welfare of Graduate Student Academic Employees Committee
C-13 Information Technology Committee

 

General Information

Standing Committee service is extremely important for the life of the institution, since it is one of the principal means by which faculty influence the University’s policies and decisions. As appropriate, committees may initiate business themselves or may be charged by other relevant entities or the incoming Faculty Council chair to consider an issue. The president, Graduate Assembly, Deans Council, Student Government, Senate of College Councils, and Graduate Student Assembly may refer any matter to an appropriate committee or to a college or school faculty or administrator for consideration. Committees may at times call on other University entities (administrators, etc.) for input. Some committees may have staff and/or student representation as well as administrative advisors. Administrative advisers shall not have a vote unless otherwise indicated in the committee’s composition.

Descriptions of the Standing Committees of the General Faculty can be accessed from the main web page of the Office of the General Faculty and Faculty Council. Each standing committee’s web page lists its chair, vice chair, and chair elect, as well as all members of that committee, their terms of service, their titles, and their academic units.

Each web page has individual email addresses (linked from the member’s name) and a group email list (Member E-mail Address Book) that includes all members. This list is updated whenever a change is reported to the Office of the General Faculty (OGF). It is therefore recommended to use that link for any communication with the committee. Any changes should be reported to OGF.

All committees have different functions and compositions.1 The committee chairs should familiarize themselves with both and be aware of term limits, membership, etc., to ensure that all rules are followed. Committee functions and compositions can be found on each committee’s web page.

1 Information about standing committees is included in the Handbook of Operating Procedures 2-1040 (A. Composition and Function, and B. Membership) and Handbook of Operating Procedures 2-1110 (B. Committees).

 

Terms of Service

Terms of service for voting faculty members on standing committees shall be three years,1 commencing on the first class day of the fall semester, with one-third of the faculty appointed or elected each year. Faculty members are eligible for immediate reappointment or re-election to a new term, unless they have just served six or more consecutive years,1 in which case they must be off the committee for at least one year before serving on that same committee again.

OGF coordinates the initial meeting for all standing committees each academic year to be held at the beginning of the fall semester (usually the second Monday in September).2 The committee chair may choose to arrange for a different time and place to meet, which should, however, be within three weeks of the statutory time set by OGF. At the first meeting, each committee will elect a chair (if one was not elected the previous academic year), a chair elect, or a vice chair. If the committee opts for a vice chair, then the chair elect shall be elected in the spring semester, no later than the last Friday in February. Election results should be reported to OGF, so the web pages and office records can be updated. Also, chairs shall submit minutes of their committee’s meetings to OGF to be posted on their respective web pages.3

Faculty members whose terms of service extend through the following year or who are eligible for reappointment to the committee are eligible to be elected as chair elect. A chair elect whose term of service would not otherwise extend through the following academic year will be reappointed for an additional year. A faculty member shall serve no more than three consecutive years as chair on committees with three-year terms and no more than five consecutive years on committees with five-year terms. Individuals on phased retirement or modified service shall not be eligible to serve on standing committees.

The president shall serve as an ex officio member on all standing committees. In addition, the Regents’ Rules and Regulations may specify other administrative officials to serve as voting members of specific committees.


1 C-5 Faculty Building Advisory Committee has five-year terms.
2 Immediately following the initial meeting, the Faculty Council chair elect will convene all committee chairs for an introductory meeting.

 

Reporting

At its first meeting, each committee shall plan a schedule for future meetings. The committee will begin its work by having each member receive a copy of the committee’s function and the annual report from the previous year, which is posted on the committees’ web pages.

Reports, proposals, and/or issues any committee would like considered by the Faculty Council during the academic year should be forwarded to OGF with a clear request and rationale. OGF will then prepare the proper paperwork to go forward. Each committee shall keep the Faculty Council informed of its ongoing activities by including the OGF on its mailing list. These documents may be made available for examination by members of the Faculty Council.

Toward the end of the academic year, OGF will request an annual report from each committee chair to be completed before the end of the spring session. The chair and chair elect of the Faculty Council will review the annual reports and forward any action items to the respective incoming committee chairs and to the Faculty Council Executive Committee (FCEC) for consideration. Resulting proposals from the standing committees will be reviewed by the FCEC and, upon its recommendation, considered by the Faculty Council at-large.

The General Faculty Rules and Governance Committee shall be responsible to the General Faculty.

 

Meeting Rooms

The Office of the General Faculty maintains a list of possible rooms for committee meetings, in case committee chairs are not otherwise able to find an appropriate meeting room. Please feel free to help OGF keep the list current or to add rooms to the list.

 

Timeline

January-February OGF requests nominations for standing committees from the General Faculty.
Last Friday in February Deadline for committees to elect chairs elect (who will automatically become chairs for the following year) and report to OGF.
February-March General Faculty nominations phase is for five standing committees with elected members:

A-1 Committee of Counsel on Academic Freedom and Responsibility
A-3 Faculty Committee on Committees,
A-4 Faculty Grievance Committee
A-6 Faculty Rules and Governance Committee
B-3 Student Life and Activities Committee.
February-March OGF compiles nominations received from the General Faculty for Committee on Committees review. Note that these nominations are separate from those being considered in the General Faculty elections referenced above during February and March.
March-April General Faculty elections final voting phase.
March OGF sends out first request to committee chairs to prepare annual reports before the end of the academic year.
April OGF solicits preferences from newly elected Faculty Council members for Faculty Council appointments to standing committees.
May Faculty Council chair elect makes one-year committee appointments and appoints conveners for committees with no chairs to lead the initial meeting of their respective committees (note: chair elects automatically become chairs for the following year).
May-June On behalf of the president, the provost’s office will make presidential appointments to standing committees (based on Committee on Committees recommendations).
May-June OGF sends letters to new standing committee members.
May-June OGF sends letters to conveners of committees who did not elect a chair.
May OGF sends out reminder to committee chairs to prepare annual reports before the end of the academic year and send to OGF.
June-September OGF staff finalizes standing committee memberships and posts them online.
Early September Typically the second Monday in September, an initial meeting of all standing committees will be held in MAI 212 at 2:15 (date set by OGF), which will be immediately followed by a meeting of the committee chairs with the Faculty Council chair and chair elect.
Ongoing Committee chairs provide OGF with minutes of meetings and submit any requests for new business or proposals to be considered by the Faculty Council Executive Committee. The Faculty Council Executive Committee (and in some cases the Committee on Committees and/or the Faculty Rules and Governance Committee) must review standing committee reports and proposed legislation before the Faculty Council may take action. Timely submission is necessary to insure that the proposal or report is on the Faculty Council agenda.
End of the year Committee chairs prepare annual reports to send to OGF. Reports will be posted on the committees’ web pages and will also be compiled to become a permanent University record.