Employee and Campus Services - Norma Perez for recruiting, employment, compensation, classification issues.
- norma.fernandez@austin.utexas.edu or X58042
The following schools will work with Vonny Brown for recruiting, employment, compensation, and classification issues:
- The College of Communications
- School of Architecture
- School of Social Work
- School of Nursing
- School of Information
- School of Pharmacy
- vonny.brown@austin.utexas.edu or at X 2-9427
All other departments normally covered by Christine will work with Kirsha Torres, Human Resources Manager for recruitment, employment, compensation and classification issues.
- Kirsha can be reached at kirsha.torres@austin.utexas.edu or x58018

Question of the Month

Q: Which types of positions will be included in the Position Management System?
A:
1. Faculty
2. Administrative and Professional
3. Classified
4. Student employees
5. All of the above

Position Management Update

All employees who currently have an appointment in *DEFINE will be assigned to a position in the Position Management System.
Event workers (flat rate workers) will not be included in the first release of the Position Management System.
One Position <----> One Incumbent
- Faculty
- Administrative and Professional
- Classified
One Position <----> Multiple Incumbents
- Option for hourly Student employees
- Must all share one student title and be paid from the same account number
- Pay rate and hours per week can vary
User’s Guide and Help In Development
- http://wwwtest.utexas.edu/hr/pm/help/index.html

Rebecca Parks - EAP Update

Upcoming Work/Life & EAP Events

Brown Bag: Raising Emotionally Healthy Children
- Presented by Carol Jackson
- Thursday, May 17 Noon to 1 p.m.
- Texas Union Room 3.128
Group: "Managers' Coaching Group"
- June 6 – July 25 (no mtg 7/4 & 7/11)
  - 12:30 to 2 p.m.
  - North Office Building A
- June 14 – August 23 (every other week)
  - 11:30 a.m. to 1 p.m.
  - PRC, Commons Building
- Please register for these classes with the Work/Life Services Office
EAP & UTPD will present a panel to discuss Campus Safety
- Meeting Date: 5/23
- 10 to 11 a.m.
- Training Rm NOA 4.106
- Topics will include:
  - Warning signs
  - Where to get help
  - What to do in threatening situations
  - Practical strategies
  - Campus Resources

Jim McElroy - Long Term Care Premium Holiday and Volunteering/Assisting at University Events

Long Term Care Premium Holiday

Applies to employees, retirees and their spouses who are current participants
Monthly premium due for July and August will be waived
Communication will be sent directly to participants

Assisting at University Events

What is a University Event?
- University event: an event that is occasional, periodic, or unique and sponsored by the Office of
- Relationship Management and University Events or approved by the employee’s dean or vice president.
- Examples: Commencement, Explore UT, Honors Day, MLK statue ceremony, Longhorn Halloween, Moove-In
Vice presidents and deans are encouraged to promote employee participation at university events as long as it does not adversely affect the work of the department or incur additional costs that might exceed budget constraints.
Employees are required to obtain prior approval to work at university events.
Link to full guidelines:
- http://www.utexas.edu/hr/comp/assist_guide.html
For questions, call your Appt Rep at 475-8383
Time keeping: all employees who assist at university events record their time as work time on their timesheets.
Overtime and state compensatory time:
- all time spent assisting at university events will count toward overtime and state compensatory time.
- Regular rules for the administration of overtime and state compensatory time will apply.
  Supervisors may adjust work schedules during the event week so that total hours worked do not exceed 40.
Full-time non-exempt employee
- Work hours exceed 40 for the week
- Receive one form of overtime listed below
- Time off at a rate of one and one-half hours (1½) off for each hour over 40 or
- Pay at the rate of one and one-half (1½) times the regular hourly rate for each hour over 40.
Non-exempt employee appointed fewer than 40 hours per week
- Work hours exceed appointed hours for the week
- Paid regular hourly wage for each hour over the appointed hours up through 40 hours and
- For hours over 40, pay at a rate of one and one-half (1½) times the regular hourly wage.
Exempt employees (full- and part-time)
- Work hours exceed appointed hours for the week
- Accrue state compensatory time at the rate of one hour for each hour over the appointed hours

Kay Novello - Institutional Compliance

Compliance Training Report

Contact Kay Novello (232-7842) to get authorized.
Then go to https://utdirect.utexas.edu/cts/profile.WBX and select Departmental Compliance Reports.
To run a compliance report for all modules, put in your unit code under Unit Codes to Check:
This report will show training needed for both part-time and full- time employees.

Changes in the Profile and the Departmental Report

The 500 series of courses are (or will shortly be) on your Profile under “Modules Needed” and they will also be on the departmental report if you are required to take one or two.
CW170 will be on your Profile under “Modules Needed” and on the department report only if you have an email address listed on the UT Directory.

Required Modules for All Employees:

CW101 Introduction to Compliance
CW121 Sexual Harassment
CW123 EEO
CW170 IT Security Awareness

Required Modules for all Benefits-Eligible Employees (except student workers)

CW102 Use of UT Property
CW103 Info. & Records
CW106 Gifts & Gratuities
CW107 Political Activities
CW108 Copyrighted Property
CW122 Drug-Free Workplace
CW124 Overtime
CW125 FMLA
CW126 Outside Employment
CW162 Purchasing
CW163 Contracts

Required Modules for Some Employees (dependent on job)

CW500 HIPAA Privacy
CW502 SSN
CW504 FERPA

Next HR Forum

June 13, 2007

\| UT Home \| UT Directory \| UT Offices A-Z \| UT Direct \| Campus and Parking Maps \| UT Search \| UT Privacy Statement \| Web Accessibility \|
Updated Comments to HRS Webmaster