List of employees with overtime balance on file will be sent soon to HR Contacts.
Questions:
- FLSA overtime balances, contact HRSC, Appointments/Timekeeping unit at 475-8383.
- Banking of overtime, contact Corina Del Toro at 475-8030.

Work/Life Services - EAP Update - Connie Deutsch, Director

Parenting Lunchbox Series: Playful Parenting
- Presented by Kirsten Nottleson
- Friday, June 29, noon to 1 p.m.
- Texas Union, Room 3.128
Parenting Lunchbox Series: Teaching Kids About Money
- Presented by Angie Hardy
- July 17 – Texas Union, Room 3.128
- July 19 – Pickle Research Campus, The Commons, Room 1.112G
Group: "Managers' Coaching Group"
- July 18 - August 22
- Meets each Wednesday for six weeks
- 12:30 to 2 p.m.
- North Office Building A
- Please register for these classes with the Work/Life Services Office
EAP & UTPD will present a panel to discuss Campus Safety
- Pickle Research Campus, The Commons, Room 1.130
- Meeting Date: 6/28, noon – 1 p.m.
- Topics will include:
  - Warning signs
  - Where to get help
  - What to do in threatening situations
  - Practical strategies
  - Campus Resources
Stress Series Through TX Class
- What is Stress and What Can I Do About It?
  - PN 291 on 6/19 8:30 – 11:30
- Stress Relief Series: Food and Feelings
  - PN 292 on 6/26 8:30 – 11:30
- Thinking Healthy: How Your Attitude Can Relieve Your Stress
  - PN 293 on 7/17 8:30 – 11:30
- Recognizing Stress, Making a Plan, and Communicating Needs to Others
  - PN 294 on 7/24 8:30 – 11:30

Position Management - Rich Burns, Director, SCMS

Objective is consistency in pay with basis in merit.
Suggested tool is a merit matrix with performance indicators equated to merit levels.

Fair Labor Standards Act (FLSA) defines eligibility for overtime via provisions for "Exempt" and "Non Exempt."
Changes In 2004 Provided Greater Clarity On Definitions Of The Exemptions:
- Professional
- Administrative
- Executive
- Computer Professional
Increased minimum salary eligible (salary test) for exemption ($455/Week)

A consistent trend in our review of Senior Administrative Associate title across campus indicated a problem.
- Most positions that were reviewed since the rule changes were implemented, do not meet the administrative duties test provisions.

Administrative – Employee whose primary activities are performing office work or nonmanual work on matters of significance relating to the management or business operations of the firm or its customers and which require the exercise of discretion and independent judgment.*
- Examples: coordinator, administrator, analyst, accountant, market researcher, consultant, etc.
The phrase "directly related to the management or general business operations" refers to the type of work performed by the employee.
- Whether the employee performs work that affects business operations to a substantial degree….*
- "Factors to consider include, but are not limited to: whether the employee has authority to formulate, affect, interpret, or implement management policies….*
  
  * DOL Guidelines

Need to update the current Senior Administrative Associate title and convert to a non exempt job type (i.e., the title will remain in the pay plan, but will convert to non exempt).
- Requires migrating most of the current incumbents to non exempt status.
  - Separate State Compensatory Time From Federal Compensatory Time/Overtime past two years.
  - Adjust overtime balances for employees based on hours worked over 40 at 1.5 times hours accrued (less time taken).
  - Payout may be made in time off or in cash, except where the total exceeds the maximum accrual of 240 hours. In those cases, reconciliation must be in pay.

Where departments feel that individual positions meet the criteria of the administrative duties test, they may submit a written request for the exemption.
HR will provide a form and specific detailed guidelines for this request.
If approved, the incumbent may be reclassified to an exempt title.

Workshops for departments
- FLSA overview
  - Rules/Tests
- Managing Overtime
- Drawing down accruals
Workshops for employees
- FLSA overview
- Exempt vs Non Exempt status

Week of 6/11
- Complete analysis of title review option
Week of 6/18
- Communication to incumbents in the title
- Communication to Departments
  - Employee lists with accruals
  - FLSA informational handout
  - Exemption requests: forms and process details
6/25
- Begin Informational workshops for departments
- Begin informational workshops for employees
8/1
- Deadline for exception requests
- Departments submit verified comp time reports to HRS
- Process vouchers where payout is appropriate
9/1
- Implement FLSA status changes
- Begin payout and drawdown

Everyone will automatically be enrolled in the UT Select PPO medical plan
Open enrollment for Short Term Disability insurance; Evidence of Insurability (EOI) not required this year
Guarantee issue Long Term Care (LTC) insurance; EOI not required for employees, but still required for retirees, spouses and other eligible family members
New $200 daily benefit option for LTC
UT Dental Select (Delta) rates increasing approximately 7%
Voluntary term life insurance rates decreasing approximately 11%
Superior Vision rates increase approximately 2% with addition of Luxottica providers
Luxottica providers include Lens Crafters, Pearle Vision, Sears Optical, Target Optical, JC Penney Optical and numerous independent Optometrists
Medical, Term Life or Long Term Disability EOI will be completed online using UT Touch
The completed EOI must be printed, signed and sent to the insurance company

UT System Office of Employee Benefits (OEB) Spring 2007 newsletter released May 14
UT System OEB Summer 2007 newsletter will be released in late June with the new insurance rates
HRS postcard will be sent in June with the benefits fairs dates
Coverage Option Letter (COL) will be sent around July 1
COL will be sent via email for those with active email addresses
Annual Enrollment Web site coming soon

Benefits Fairs provide an opportunity to speak directly to the insurance vendors, ask individual questions, and listen to presentations by each insurance vendor.
- Wednesday, June 27, 10:30 a.m. - 2:30 p.m.
  - Thompson Conference Center, 2.102
- Thursday, June 28, 10:30 a.m. - 2:30 p.m.
  - Pickle Research Campus, Commons Atrium
- Monday, July 16, 10:30 a.m. - 2:30 p.m.
  - Pickle Research Campus, Commons Atrium
- Tuesday, July 17, 10:30 a.m. – 2:30 p.m.
  - Texas Union, Santa Rita 3.502
- Tuesday, July 17, 6-7:30 p.m.
  - North Office Building A, 4.106
Orientation Sessions for Employees and Retirees provide an overview of all insurance options available, important reminders, and time for questions and answers
- Available in July
- Sessions available in Spanish
- General sessions, in-depth medical session, in-depth UT Flex session, and a mental health benefits session

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