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HR Forum - July 11, 2007
Also available as downloadable PDF file: Presentation [PDF:
544K; 40 pages]
Agenda
Welcome
HRS Update
- Jason Clark new HR Assistant III with Records
- Lainie Latham moved to EMS as a HR Representative
- Priya Sharma joining Benefits as a HR Representative on 7/23
- Rebecca Parks transitioning from EAP to HRS Admin as a Sr. Administrative Associate over next few weeks
- Janice Longridge on leave through 8/31, her retirement date
- Melinda Robillard new Executive Assistant
Retirement UT Austin Style - Norm Minter, President-elect of RFSA, Co-chair of the Membership Committee
- BBA from the University of Oklahoma
- Regained his good sense and came to Austin where he received an MBA from UT Austin in 1961
- Assistant Director of the UT System Personnel Office
- 1973 -1987, Director of the Office of Personnel Services and Employee Relations (OPSER) at UT Austin
- 1987 - 1992, attended law school at George Mason University where he received a JD
- 1987 - 2005 Assistant Vice President for Human Resource Services at Marymount University
- Returned to Austin in 2005 to be closer to family
- An active member of UT Austin Retired Faculty/Staff Association, and volunteers as a mediator at the Dispute Resolution Center and as a member of the planning group for the Annual Conference on Aging Well
RFSA
- The Retired Faculty-Staff Association (RFSA), organized in 1982, evolved from a club formed 40 years earlier as the "Die? No, Sir! Club" for retired personnel.
- Provides a wide range of activities designed to enrich the retirement experiences of its members
- Serves as a mechanism for advising UT Austin officials of the suitability of current retirement benefits
- Has two general meetings each year at which members can renew old acquaintances
RFSA Interest Groups
- Bridge
- Discussion
- Exercise
- Finance and Investment
- Fine Arts
- Health
- Travel
Privileges of UT Austin Retirees
- Obtain an IF Account for Telesys Dial-up Service to the Internet through ITS
- Maintain a UT email address as a retiree, or sign-up for an email account for the first time as a retiree
- Use of UT Libraries with a UT ID card
- Use of the Employee Assistance Program (EAP). Confidential counseling for personal and work-related concerns is available for retirees and their eligible dependents
- Admission to all Texas Union programs sponsored by the Texas Union Programming Committee is offered at student rates with a UT ID card
- Membership in the Retired Faculty-Staff Association is available to all retirees and their spouses
- Purchase tickets for professional touring events presented by the Performing Arts Center at a discounted price
- Attend most intercollegiate sports events at a discount or free of charge. A UT ID card is required
- Purchase a Recreational Sports Facility Permit, including family members
- Eligible for membership in the Campus Club (formerly called the Faculty Center) at a special reduced rate of 1/2 off the regular rate
- Audit courses, if age 65 or older, without charge if space is available
- Purchase personal computers at a discount from the UT Austin Campus Computer Store located in the Flawn Academic Center on the West Mall next to the Tower
- Apply for a parking permit at a reduced rate
- Register for computer courses at the Thompson Conference Center and pay the faculty/staff rate
- Receive a 10% discount at the University Co-Op on everything except textbooks
Employment Eligibility Verification - Robin Jarman, Manager, Human Resource Service Center
Verification for all new hires
- Identity
- Eligibility to work in the U.S.
- Required within 3 work days of hire
- Employer section completed by witness to original documents
- Original I-9 with document copies
- Human Resource Service Center, Records
- Hand carry or campus mail
- Sealed envelope marked confidential
- Copy of I-9 and document copies
- Departmental employee file
Common Errors
- Employee record
- Not created before sending documents to HR
- Name does not match legal name (SSN)
- Section 1
- Employee signature or citizenship incomplete
- I-9 not completed within 3rd work day
- Section 2
- Document copies not included
- Document title and issuing authority not on correct lines
- Employment begin date not entered
Resources
- UT Human Resource Service Center
- UT International Office
- US Citizenship and Immigration Services
Annual Enrollment Update - Kelly Lomasney, Senior HR Representative, Human Resource Service Center
- Web site launched 6/30
- Last Benefits Fairs
- Monday, July 16, 10:30 a.m. - 2:30 p.m., Pickle Research Campus, Commons Atrium.
- Tuesday, July 17, 10:30 a.m. - 2:30 p.m., Texas Union, Santa Rita 3.502.
- Tuesday, July 17, 6-7:30 p.m., North Office Building A, 4.106.
- Numerous general sessions, including Spanish sessions and evening sessions. Check Web site for dates and times.
Relocation Services - Amanda Burris, Account Executive, Global Mobility Solutions
Background and History
- Employee mobility services provider since 1987
- Privately held and 100 % debt free
- Currently provide services to over 350 corporate clients
- First to develop online relocation tools
- Assisted over 15,000 employees/families in 2006
- Services developed for recruiting industry
Three Opportunities to Involve GMS
1. Interview Stage
- School Reports
- Cost of Living
- Market Analysis
- Community Tour
- Mortgage Prequalification
- Moving Estimate
- Area information
2. Offer Stage
- Relocation Coach will provide counseling services
- Provide information to assist candidate in making decision
- Feedback will be given to UT Austin as appropriate
3. Offer Accepted
- UT Austin's relocation coach will provide referrals for all appropriate services
- Move Management
- Real Estate Needs
- Temporary Housing
- Rental
- Mortgage
- Relocation coach will be the transferee's single point of coordination for all selected services.
Question & Answer
Reward Software - John Moore, Director, Workforce Planning and Total Reward Analysis
- Automated compensation analysis and administration software
- Key features
- Market pricing of jobs
- Build and maintain a database of salary surveys
- Access by campus units in the future
- Request you let us know of any surveys you use so we can include them in the database
- Name of survey(s)
- Titles you use survey(s) for
- How often is it updated
- Formats available (paper, electronic, on-line, etc.)
- Organization that produces it and contact information
- Cost
- Send information to John Moore
EAP Update - Rebecca Parks, Administrative Assistant, Work/Life Services & EAP
Upcoming Work/Life & EAP Events
- Parenting Lunchbox Series - Teaching Kids About Money
- Presented by Angie Hardy
- July 17 – Texas Union, Room 3.128
- July 19 – Pickle Research Campus, The Commons, Room 1.112G
- Work/Life Brown Bag - Eldercare: Talking With Loved Ones About Increased Need for Care
- Speaker is Jeff Stellmach, LCSW
- Thursday, July 26, noon to 1 p.m., Texas Union
- And again on Tuesday, July 31, noon to 1 p.m., J.J. Pickle Research Campus
- Parenting Lunchbox Series - Practical Tips for Helping Your Child Have a Good School Year
- Speaker will be Suzanne Duncan, Ph.D., Learning Consultant
- Tuesday, August 7, noon to 1 p.m., Texas Union
- And again on Thursday, August 9, noon to 1 p.m., J.J. Pickle Research Campus
- Work/Life Brown Bag - Managing Emotional and Physical Pain
- Speaker is Lawrence Maze, FT, LSO, CEAS
- Thursday, August 23, noon to 1 p.m., Eastwood Room, Texas Union (UNB 2.102)
- Group - "Managers' Coaching Group"
- July 18 – August 22
- Meets each Wednesday for six weeks
- 12:30 to 2 p.m., North Office Building A
- Please register for these classes with the Work/Life Services Office by today, July 11th
- EAP & UTPD will present a panel to discuss Campus Safety
- Training Room, North Office Bldg A
- Meeting Date: 8/2, noon to 1 p.m.
- Topics will include:
- Warning signs
- Where to get help
- What to do in threatening situations
- Practical strategies
- Campus Resources
- Stress Series Through TX Class
- Thinking Healthy: How Your Attitude Can Relieve Your Stress
- PN 293 on 7/17, 8:30 – 11:30 a.m.
- Recognizing Stress, Making a Plan, and Communicating Needs to Others
- PN 294 on 7/24, 8:30 – 11:30 a.m.
- Understanding Your Mental Health Insurance Choices
- Presented by Blue Cross Blue Shield of Texas
- July 18, noon – 1 p.m.
- North Office Building A, Training Room
Compliance Poster Update - Cindy Posey, Communication Specialist, Human Resource Services
Minimum Wage Increase
- Increase to $5.85, July 24, 2007
- Increase to $6.55, July 24, 2008
- Increase to $7.25, July 24, 2009 to be reflected on a new poster to be ready early 2009
- Labels to cover the posters recently distributed
- New posters for those who need them
Next HR Forum
- Wednesday, August 8, 10 a.m.
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