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HR Forum - September 12, 2007
Also available as downloadable PDF file: Presentation [PDF:
527K; 50 pages]
Agenda
Emergency Planning - Bob Harkins, Associate Vice President, Campus Safety and Security
Emergency Preparedness & Management
- Emergency Management Plan
- Review Your Plan
- Emergency Communications
- Business Continuity
- 9/11
- Pandemic Influenza & Infectious Virus Plan
- Review and update:
- Social Distancing
- Preparation
- Severe Weather & Hurricane Plan
- Review and update:
- Hurricanes
- Tornados
- Ice and Snow
- Building Emergency Plan
UTPD Update
- Armed Individuals/Disruptive Individuals Safety Posters:
- Citizen's Police Academy
- Monthly Siren Test
Longhorn Mobile Campus
- What is Mobile campus?
- Longhorns Mobile Campus is UT's approved text messaging service.
- Longhorns Mobile Campus is FREE!
- Contact your carrier to make sure you have the best text-messaging plan.
- How Does it Work?
- UT will send emergency text messages.
- Spam-Free Guarantee
- Longhorns Mobile Campus won't share your personal information or mobile phone number with anyone.
- Information and to join:
Fire Prevention
Behavior Concerns Advice Line
- Why Should I Call the Behavior Concerns Advice Line?
- Concerned about another individual's behavior?
- Cases that present an immediate threat to self, others, or property.
Questions?
Draft Discipline and Dismissal Policies - Julien Carter, Associate Vice President, Human Resource Services
Regents' Rule For Discipline And Dismissal Of Classified Employees
At November Regents Meeting- System will propose the following:
- Clarification that all classified employees are ‘at-will’ employees.
- But provides for a model policy that indicates disciplinary action can be for performance or conduct.
- Like current policy excludes appeal policy for reductions in force, persons on probation, and so forth.
- Simplification of the appeal process for high-level discipline: termination, demotion, and suspension without pay.
- Appeal to Vice President or designee
- No longer requires court reporter
HRSC Records and Appointments Update - Jim McElroy, Director, Human Resource Service Center
Form Revisions
- Selective Service Form
- SSN Acknowledgement
Work/Life Services & EAP Update - Connie Deutsch, Director, Work/Life Services & EAP
Behavior Concerns Advice Line (BCAL)
- 232-5050
- For crises or emergencies, call 911
- One point of contact for all behavior concerns about students, staff, faculty, visitors, etc.
- Callers will be assisted by BCAL and referred to other offices as needed (DOS, CMHC, EAP)
Presentations on dealing with distressed or disruptive persons:
- For staff
- Sept. 14, 11:00, NOA 4.106
- Sept. 19, 3:30, NOA 4.106
- Oct. 4, 10:00, PRC
- For faculty
- Sept. 18, 11:00, ACES auditorium (2.302)
- Sept. 26, 2:00, ACES auditorium (2.302)
Upcoming Work/Life & EAP Events
- Divorce Recovery: Before, During & After
- Guest Speaker: Larry Miller, Ph.D. Psychologist
- Friday, September 14
- Noon to 1 p.m.
- Texas Union, Eastwood, UNB 2.102
- Work/Life Brown Bag: Are You Prepared? Organizing Your Personal Records for Peace of Mind
- Tuesday, October 9, Noon to 1 p.m.
- Asian Culture Room, Texas Union (UNB 4.224)
- At PRC: Thursday, October 11
- Guest Speaker: Amy Praskac, UT Alum & Founder: On the Record
Recruiting Summary Changes - Rich Burns, Director, Staffing and Career Management Services
New changes are being implemented to:
- Align current process with Department of Labor hiring documentation requirements
- Facilitate completion of recruiting summaries
- Increase compliance levels
- Reduce processing requirements by departments and HR review
- Ease administrative burden of units.
Change—
- Reasons for hire/non hire will be only required for the following statuses:
- Hired
- Interviewed, not selected for hire
- Changes are being tested now and are planned to go into effect October 1
Reasons for non-hire will no longer be required for the following statuses:
- Reviewed non competitive
- Reviewed, incomplete application
- Reviewed, does not meet minimum requirements
- Declined offer or withdrew application
- Special consideration applicant was hired
- For the statuses listed above, the status itself will be considered the reason.
Position Management Update - Rich Burns, Director, Staffing and Career Management Services
- Did you know….
- For a complex LWOP situation, *DEFINE can require as many as 5 or more separate transactions.
- In Position Management, only 1 transaction is necessary!
- Position Management saves time and effort!
- August Meeting—Institutions
- UT Arlington
- UT El Paso
- UT Permian Basin
- UT San Antonio
- UT Tyler
- UT System
- User group testing
- Excellent progress to date including functional screen development and loading of thousands of positions
- Broad scope of functionality and systems interfaces
- Requirement for full readiness across six campuses and UT System
- Rollout date is under review—
- Feedback from user meetings and the other institutions coupled with resource requirements to process the input is significant
- Implementation will not occur in March 2008
- As we near that timeframe and planning factors permit, a new target will be communicated to the stakeholder groups
- We will continue to work on testing, conversion, etc
FLSA Update - Rich Burns, Director, Staffing and Career Management Services
- Administrative exemption requests have been processed and departments notified of any changes.
- Senior Administrative Associate title is non exempt as of 9/1.
- Any hours worked in excess of 40 will be reflected as overtime at time-and-a-half
- Can still earn comp time at straight time
- Final overtime figures will be provided to departments (Dean and VP delegates) later this month
- Need to process all FY 2007 time sheets
- Overtime will be added in to time system
- Payout may be made in time off or in cash.
- Use OV-5
- Be sure to delete the time in the ETA system
- Provide a letter to the employee indicating this payment is being made and reason
Training Calendar - Tom Rapp, Staff Development Coordinator
Training Calendar for Fall 2007
- This training calendar only covers the Fall semester
- Will begin work on the Spring calendar in the next few weeks.
New Courses
- Moving from Peer to Supervisor
- PN485 (Employee Assistance Program)
- 9/28
- Performance Management Plus (PMP) "Building Blocks for Supervisors"
- PN564 (Employee and Management Services)
- 10/17 and 12/4
- Performance Management Plus (PMP) "Overview for Supervisors"
- PN566 (Employee and Management Services)
- 9/18 and 11/14
- Travel Vouchers (VP5 documents)
- PN514 (Office of Accounting)
- 10/26
- Becoming Acquainted with the Handbook of Operating Procedures
- PN251 (Office of Accounting)
- 12/7
Returning Travel Courses
- Travel Management
- PN512, Previously a part of PN112
- 10/24
- Request for Travel Authorizations (RTA documents)
- PN513, Previously a part of PN112
- 10/24
Managing@UT
- Classes in September, October and November. None in December
- September 13th, 20th, and 27th.
- October 11th, 18th, and 25th.
- November 8th, 15th, and 29th (due to Thanksgiving Holiday)
Call Center Update - Ray Scott, Senior HR Representative, Human Resource Service Center
- The end of August marked the 6 month point of the new Call Center
- We have received feedback from several HR Forum members
- Changes on the way:
- Shortened Call Tree and Options
- In the process of having incoming e-mails to the HRSC service account automatically generate Sys-Aid service requests
- We do want your feedback
Human Resource Service Center Reminder
- When in doubt as to where to direct an issue in HRS, feel free to:
Insurance ID Cards, Grad Student Orientation, UT Flex - Kelly Lomasney, Senior HR Representative, Benefits
Insurance ID Cards
- New ID cards sent
- UT Select PPO (BCBS), all members
- UT Dental Select (Delta), NEW members
- Assurant Dental DMO, all members
- Superior Vision, all members
- New ID cards contain Benefits ID (BID)
- BlueCross BlueShield card for medical and prescription coverage contains "UTS0" prefix, BID is the last 8 alpha-numeric digits
Graduate Student Orientations
- Overview of insurance options for benefits eligible graduate student employees
- Register for course ID PN200
- Also welcome at the regular Monday morning New Employee Welcome & Orientation (course ID PN1000)
UT Flex Reminder
- For Flexible Spending Accounts contributed to during the 2006-2007 plan year
- Day Care Reimbursement Account
- Deadline to incur eligible expenses: August 31, 2007
- Deadline to submit claims: November 30, 2007
- Medical Expense Reimbursement Account
- Deadline to incur eligible expenses: August 31, 2007
- Deadline to incur eligible expenses with the grace period: November 15, 2007
- Deadline to submit claims: November 30, 2007
- Available from the UT Flex Web site, www.utflex.com:
- List of eligible expenses
- UT Flex Claim Form
- Claim Filing Instructions
- Register to review your account balance and use the online Express Claim feature
- Questions regarding your account or the claim process?
- UT Flex customer service
- 866-UTS-FLEX (887-3539)
- Additional questions?
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