New HRS Staff:
- Melissa Dworak, Admin Associate, HR Admin
- Donna Gandy, Sr HR Representative, SCMS
- Promotion: Whitney Duesing, HR Representative, SCMS

FLSA Update - Rich Burns, Director, Staffing and Career Management Services, HRS, 475-8040

Reports provided to Dean and VP Delegates
- Review figures for reasonableness/accuracy
- HR has entered overtime balances into time sheets and converted exempt comp time to non exempt comp time.
Departments can pay out in cash or start the drawdown process (2 year limit)
Letters to employees go out this week.
Employees draw down by charging paid time off to "Overtime" in the timesheet system.
Pay out: several departments paid out overtime to employees prior to these reports.
- Where this occurred and has not been accounted for, contact Robin Jarman
  - robin.jarman@austin.utexas.edu
  - 471 8545

Security Sensitive Form Revision - Rich Burns, Director, Staffing and Career Management Services, HRS, 475-8040

Please begin using this new form immediately and discontinue use of prior versions
Includes important compliance elements as well as other changes
Requirement for the Social Security Number still present
A new addition is the requirement for identity confirmation
Department must confirm that the subject of the check is the same person that has completed the top portion of the form and signed release
Doc express: http://www.utexas.edu/hr/PDF/
PDF: http://www.utexas.edu/hr/PDF/secsens.pdf
Direct questions regarding new form or background check process can be sent to Mary Lopez at mary.lopez@austin.utexase.edu

Did you know…… Position Management Project Oversight has transitioned to the new ENCORE Program?

In 2006, the Core Application Strategy for the Enterprise (CASE) Project was conducted
In Spring, 2007, an ongoing program was established named ENCORE (ENterprise COre REsources). The primary focus of this program is to make the ENCORE strategic plan a reality.
In September, 2007, Position Management became the first project to become officially governed by the ENCORE Program.

ENCORE Executive Sponsors
- Pat Clubb, Kevin Hegarty, Provost Leslie, Brian Roberts
ENCORE Operational Sponsors
- Julien Carter, Mary Knight, Fred Friedrich, Kathy Foster, Jamie Southerland, Renee Wallace
ENCORE Project Manager

A Pause in the action
- Transition time
Sponsors very actively engaged in defining a vision for the project and associated processes
Regular update on the status of the Position Management Project

Tuesday, October 9, noon to 1 p.m.
- Texas Union, Asian Culture Room, UNB 4.224
Thursday, October 11, noon to 1 p.m.
- Pickle Research Center Commons Room, PRC 1.140
Guest Speaker: Amy Praskac, UT Alum & Founder: On the Record

A six-week support group for individuals experiencing: A break-up of a romantic relationship, separation from a committed relationship or divorce
Wednesdays 12:45-2 p.m., October 17 through November 28
Registration Required: eap@austin.utexas.edu

Five important steps that will help parents guide and nurture healthy emotional growth in children
Wed, Oct 17, Noon to 1 p.m.
- Texas Union (UNB 4.118)
Wed, Oct 24, noon to 1 p.m.
- PRC Commons (CMS 1.210)
Based on Dr. John Gottman's book, Raising an Emotionally Intelligent Child
Guest Speaker: Carol Jackson, M.Ed., CFLE

Result of new IRS 403(b) regulations
Impacts Optional Retirement Program (ORP), 403(b) and UTSaver Tax Sheltered Annuity (TSA), 403(b)
Does NOT impact UTSaver Deferred Compensation Plan (DCP), 457(b)
Affected participants must select an approved provider by December 14 for retirement contributions beginning on the January 1, 2008 paycheck
- AIG VALIC, Fidelity, ING, Lincoln Financial, MetLife, TIAA-CREF
UT System Office of Employee Benefits (OEB) will mail notification to affected participants on October 15
- OEB reminder e-mail on November 15
- OEB reminder e-mail on December 1
If a new provider is not selected by December 14
- ORP contributions will remain at Payroll Services until a new provider is selected
- TSA contributions will stop until a new provider is selected
Account balances may remain with the former provider; only new contributions must be directed to an approved provider

Retirement Fairs
- November 1; affected ORP and TSA participants invited
- November 13; all employees invited to PRC
Retirement Provider Appointments
- One-on-one counseling
- www.utexas.edu/hr/benefits/retire/vendors.html
UT System Retirement Web Resources
- Retirement Provider Services
- UT Retirement Program Fund Performance
- www.utretirement.utsystem.edu

Applies to the supplemental retirement plans
- UTSaver Tax Sheltered Annuity (TSA), 403(b)
- UTSaver Deferred Compensation Plan (DCP), 457(b)
New limits are typically released by the IRS in late October or early November
Not yet known!
Communication will be sent to campus after the new limits are released

Applies to employees who are NOT classified as US Citizen or Permanent Resident from I-9
Employee will receive notification via UT Secure Message System (UT EID required to access)
Secure message will provide temporary password and information about how to log into Glacier

Now – Pilot for new hires
- If hiring Nonresident Alien in October, contact Jimmy Harper at 475-8562 to participate in pilot
November 1 – full implementation
- Payroll Web site will be updated and Payment Request form removed
- New employees will receive notification automatically based on citizenship status
- Current employees will be notified to use system for annual renewal

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