Administrative Services

HRS Administration

Human Resource Service Center

Employee Records

Insurance

Retirement

Employee and Management Services

Compliance

Employee Relations

Leave Management

Workers' Compensation

Staffing and Career Management Services

Compensation

Recruiting & Staffing

UTemps

Organization Development

Training

Work/Life Services

Employee Assistance Program

Download Adobe® Reader

Compensation Guidelines for Employees Who Assist at University Events

Definitions

University event: an event that is occasional, periodic or unique and sponsored by the Office of Relationship Management and University Events or approved by the employee's dean or vice president.  Examples include Commencement, Explore UT, Honors Day, MLK statue ceremony, Longhorn Halloween and Moove-In.

Assist: with prior approval, performs a service freely, without pressure, coercion or assignment during or outside of scheduled work hours.

Guidelines

Vice presidents and deans are encouraged to promote employee participation at university events as long as it does not adversely affect the work of the department or incur additional costs that might exceed budget constraints.  Employees are required to obtain prior approval to work at university events.

• Time keeping: all employees who assist at university events record their time as work time on their timesheets. 
   
• Overtime and state compensatory time: all time spent assisting at university events will count toward overtime and state compensatory time.  Regular rules for the administration of overtime and state compensatory time will apply. Supervisors may adjust work schedules during the event week so that total hours worked do not exceed 40.
   
  • Full-time non-exempt employee
    • Work hours exceed 40 for the week
      • Receive one form of overtime listed below
        • Time off at a rate of one and one-half hours (1½) off for each hour over 40 or
        • Pay at the rate of one and one-half (1½) times the regular hourly rate for each hour over 40.
           
  • Non-exempt employee appointed fewer than 40 hours per week
    • Work hours exceed appointed hours for the week
      • Paid regular hourly wage for each hour over the appointed hours up through 40 hours and
      • For hours over 40, pay at a rate of one and one-half (1½) times the regular hourly wage.
         
  • Exempt employees (full- and part-time)
    • Work hours exceed appointed hours for the week
      • Accrue state compensatory time at the rate of one hour for each hour over the appointed hours