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How To Write a Position Description
Purpose, or Why Write One?
To...
- Identify knowledge, skills, and personal characteristics to establish
hiring criteria, training needs, and career development requirements
- Clarify performance expectations and set performance goals and standards
- Explain the job to new employees
- Understand how the position fits into the work of the unit
- Participate in salary surveys to determine appropriate pay
Steps for Writing a Position Description
- Compose a draft position description
- Begin with a summary of the job—2-5 sentences
- Write tasks in complete sentences
- Begin each sentence with a verb
- Include materials, equipment, and outcomes in the sentence
- List the primary responsibilities and functions—typically
8-12
- List the secondary responsibilities and functions, if appropriate—typically
3-6
- Identify key knowledge and skills required to perform the
job, including required licenses and certifications—match
to responsibilities and functions
- Add work requirements
- Review the position description and have someone knowledgeable of the
job review the description. Revise as appropriate.
- Have somebody unfamiliar with the job review the description
for clarity. Revise as appropriate.
- Finalize description
Questions?
Please contact your Compensation representative,
or call 471-5824.
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