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Human Resources

New Employee Benefits Enrollment Checklist

Getting Started

You are invited to attend the New Employee Welcome and Orientation (NEWO) to learn about your benefit options.  Please do the following to ensure you may begin the benefits enrollment process as soon as possible:

Insurance Plan Enrollment

The My UT Benefits online enrollment system is available 24/7 to make insurance elections at your convenience, anywhere Internet access is available. You may log into My UT Benefits with your UT EID and password (other login options available) after you receive “Your Initial Enrollment Benefits Options” by email or “Your Recent Employment with the University” by email or mail.

Long Term Care

Enrollment is not available online. Submit the application directly to the insurance company within your 31 day enrollment period.

Retirement Program Enrollment

Complete within 90 calendar days of your start date:

Complete at any time:

Evidence of Eligibility: Proof of Relationship Documents

Insurance Dependent Eligibility Required Documents
Spouse

For all plans: your legally married spouse or common-law spouse with whom you’ve filed a Declaration of Informal Marriage (Texas Law does not recognize a domestic partner of the same or opposite sex as a spouse)

  • Marriage Certificate, or
  • Declaration of Informal Marriage
Biological Child

For the health plan: your child under age 26 regardless of marital status or military enlistment

For all other plans: your unmarried child under age 25 who is not enlisted in the military

  • Birth Certificate of child
Adopted Child

For the health plan: your child under age 26 regardless of marital status or military enlistment

For all other plans: your unmarried child under age 25 who is not enlisted in the military

  • Birth Certificate of child, or
  • Valid court order of adoption, or
  • Valid pre-adoption placement order issued by a licensed child placement agency, or
  • Valid court order naming you as managing conservator of child
Stepchild

For the health plan: your child under age 26 regardless of marital status or military enlistment

For all other plans: your unmarried child under age 25 who is not enlisted in the military

  • Birth Certificate of child, and
  • Marriage certificate for you and the biological parent
Child under legal guardianship or conservatorship

For the health plan: your child under age 26 regardless of marital status or military enlistment

For all other plans: your unmarried child under age 25 who is not enlisted in the military

  • Valid court order naming you as the child’s guardian or conservator
Grandchild For all plans: your unmarried grandchild under age 25 if the child is your dependent for federal tax purposes
  • Birth Certificate of grandchild, and
  • Birth Certificate of biological parent, and
  • Most recent tax return indicating child is your financial dependent or school records in the absence of a tax return
Incapacitated Over Age Child Certain children over age 25 for all voluntary plans or age 26 for the health plan who are determined to be medically incapacitated by the UT System Office of Employee Benefits and are unable to provide their own support
  • Birth Certificate of child, and
  • Proof of prior health coverage

Translation of Documents

Documents that are not in English or Spanish must include an official translation. Some translation resources are listed below. All questions about translations should be directed to the individual(s) you are contacting.