Human Resources

Leave and Seasonal Flu/H1N1 Frequently Asked Questions

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The information below addresses Season Flu/H1N1 FAQs based on University policy, practice, and recommendations from the Centers for Disease Control as of August 5, 2009.

1. Immediate family members and I were ill with flu-like symptoms. What type of leave do I use for this period if I missed work?
You would use your accrued sick leave.

2. Immediate family members and I were ill with flu-like symptoms; and I have no sick leave to cover missed work time. What do I do?
You would use your other available paid leave, such as annual leave or state or federal compensatory time, to cover the days you were absent.

3. I do not have any type of accrued leave; and I am sick with the H1N1 virus. What type of leave do I use?
You may make a request for paid leave from the Sick Leave Pool. The forms for this are located below. 

4. Do I need a doctor's excuse if I am out for more than three days with seasonal flu or H1N1?

Your supervisor may require a written statement from you OR a doctor if you are absent from work for more than three days.

5. If I am required to stay home for 24 hours after my fever breaks, may I work from home that day?

Yes, if your supervisor has approved. For situations where telecommuting is in place as a result of flu, the telecommuting policy will be temporarily suspended.

Timesheet Questions and Answers

1. I am symptomatic and suspected or confirmed to have the Seasonal Flu or H1N1 virus, how do I record my time off on my timesheet?
Use the “sick leave” designation on the electronic timesheet or the code ”S” on the paper timesheet. Please record in the Notes or Remarks section of the timesheet that the employee’s absence is due to either seasonal flu or H1N1 flu. It is critical that "Seasonal Flu" or “H1N1” appear in the notes for tracking purposes.

2. I have been approved for Sick Leave Pool. How do I record my time on my timesheet?
Use the “Sick Leave Pool” designation from the drop down box on the electronic timesheet or the code “SLP” on the paper timesheet. Please record in the Notes or Remarks section of the timesheet that the employee’s absence is due to the seasonal Flu or H1N1 flu. It is critical that "Seasonal Flu" or “H1N1” appear in the notes for tracking purposes.

3. I am a timesheet contact and am entering a manual adjustment into ETA for someone out on leave due to the seasonal flu or H1N1 virus potential exposure or illness. How do I record their time?
Record whatever type of leave they are on and ensure you place a note in the Remarks section indicating it is due to the seasonal flu or H1N1 virus. This is critical for reporting purposes.

4. What should I do if I am not symptomatic/suspected/confirmed with the flu, but I have a spouse/child/immediate family member who is? You would treat this as you would any other time you need to stay home and care for a sick family member. You would check with your supervisor and then record the time as sick leave. Please do not come to work if you are exhibiting any symptoms of the flu.