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Sick Leave > Time Off > Current Employees > HRS Home

Sick Leave

Eligiblity

You can receive paid sick leave if you are appointed to work at least 20 hours per week for at least 4.5 months. Students who are in positions where student status is a requirement don't earn sick leave.

Accrual

You get sick leave credit on your first day of employment and on the first day of every month after. If you're on any type of paid leave on the first the month, you will receive credit for that month, but you can't use it until you return to work.

If you work full-time, you earn eight hours of sick leave for each month or fraction of a month. If you are part-time, you earn sick leave in proportion to your appointment. The amount of sick leave is determined by the percent time of your appointment on the first day of each month.

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Using Sick Leave

You can use your sick leave after you have reported to work on your first day of employment. Tell your manager you are using it as soon as possible on the first day you're out. Be careful when using your sick leave so you will have enough stored up to cover any future illnesses or injuries.

Unused sick leave carries forward into the next fiscal year. There isn't a limit to the number of hours you can carry from year to year.

When to use sick leave

• for your own medical condition
• an absence required for medical, dental or visual exams or treatment
• physical therapy
• laboratory work or tests ordered by a licensed practitioner
• parent-teacher conferences, up to eight hours per calendar year
• When you must provide care to the following people because of sickness, injury or confinement due to pregnancy:
  • your spouse
  • your child
  • your parent
  • another immediate family member who lives in your household and is related by kinship, adoption or marriage
  • a foster child who is certified by the Texas Department of Child Protective and Regulatory Services

Maternity leave

Sick leave may only be used while you're physically impaired or in recovery from pregnancy. This is usually six to eight weeks.

Doctor's notes

You must give your manager a doctor's note when you are out for more than three consecutive days. Your manager may request a doctor's note when you're gone three days or less. In some situations, instead of a doctor's note, your supervisor may allow you to provide a written statement of the facts of your illness instead. You must submit the doctor's note or your statement either before or when you come back to work.

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When you leave the university

Sick leave is paid out only in the event of your death. If you had at least six months of continuous state service when you died, your estate will receive payment for half of your sick leave balance up to 336 hours.

If you're re-employed by another state agency within 12 months, your sick leave balance will transfer.

Your balance will also transfer to another job on campus, if it's a leave-eligible position, with no break in service or with a break in service between 30 calendar days and 12 months.

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