Complete List of Reason Codes > Automated Reappointments > Appointments > HR Pro > HRS Home
Appointment Reason Codes
When creating appointments, completing automated reappointments, or ending appointments, refer to the following reason-code tables that explain the different types of new document codes, change document codes, separation codes, and special increase codes.
New Document Codes
| Code |
Description |
| * |
Any new appointment with no prior service, or Classified or A&P employee with one month or greater break in service, or Student or academic employee with a 4 1/2 month or greater break in service. |
| A |
Classified or A&P employee with less than one month break in service with any changes, or Student or academic employee with less than 4 1/2 months break in service with any changes, or any employee with continuing appointment (no break) but with different job code, department, % time, or pay rate. |
| B |
Classified or A&P employee with continuing appointment (no break) to same job code, department, % time, and pay rate, or Student or academic employee with less than 4 1/2 months break in service to same department, job code, % time, or pay rate. |
| C |
Reappointment with standard increase (e.g., increase to new minimum). |
| D |
Employee given an additional appointment that is concurrent with another appointment. |
| $ |
Faculty who will have summer research appointment and receive their 9 month academic rate plus the supplement rolled into one rate for the summer. These appointments should be to Research titles (not academic) and on a 12-month basis. |
Change Document Codes
| Code |
Description |
| E |
Promotion within department |
| F |
Promotion to a different department |
| G |
Reclassification (document ID should be in Remarks section) |
| H |
Change appointment - account number only. |
| J |
To place employee on LWOP for remainder of appointment (can also be used on a new appointment document) Enter "L/A" for leave of absence and indicate the type of leave. See Leave Codes. |
| K |
To return employee from LWOP for remainder of appointment. |
| M |
Other - corrections, increase/decrease hours, military leave with pay, account number changes in conjunction with other changes, etc. Details should be in the Remarks Section. |
| U |
Demotion. |
| V |
Transfer to a different department at same title |
| W |
Transfer within same department at the same rate |
Separation Codes
| Code |
Description |
| N |
Cancel appointment (no expenditure) - must enter 0000 for proposed end date |
| R |
Resignation/end of appointment |
| S |
Dismissal - Temporary |
| O |
Retirement |
| P |
Dismissal - Probationary |
| Q |
Death |
| T |
Layoff |
| Y |
Dismissal - Academic |
| Z |
Dismissal - all other |
| & |
End of student assignment |
Special Increase Codes
| Code |
Description |
| 1 |
Merit increase up to 3%: Classified, Faculty, A&P |
| 2 |
Merit increase over 3% up to 5%: Classified, Faculty, A&P |
| 3 |
Merit increase over 5% but under 8%: Classified, Faculty, A&P |
| 4 |
Merit increase 8% or more: Classified, Faculty, A&P |
| 5 |
Trainee Increase: Classified |
| 6 |
Shift Differential: Classified |
| 7 |
Additional Duties/Responsibilities Increase: Classified, A&P |
| 8 |
Increase to offset outside job offer: Classified, Faculty, A&P |
| 9 |
Equity Adjustment: Classified, Faculty, A&P, Student |
| 0 |
Student reappointment with salary increase |
