September 2008 > HR Forum > HR Pro > HRS Home
HR Forum - September 10, 2008
Also available as a downloadable PDF file: Presentation [PDF: 407KB; 22 pages]
Welcome - Cindy Posey, Communication Coordinator, Human Resource Services
University Compliance Services (Formerly Office of Institutional Compliance)- Kay D. Novello, Training Coordinator
Compliance Training Modules
Required of all employees:
- CW 101 Introduction to U.T. Compliance Program
- CW 121 Sexual Harassment
- CW 123 Equal Employment Opportunity (EEO)
- CW 170 IT Security Awareness*
*(required if you have an email address in the directory)
Required of all full-time employees:
- CW 102 Use of U.T. Austin Property
- CW 103 Information and Records
- CW 106 Gifts and Gratuities
- CW 107 Political Activities and Contributions
- CW 108 Copyrighted Property
- CW 122 Drug-Free & Weapon-Free Workplace
- CW 124 Overtime Compensation & Timekeeping
- CW 125 Family and Medical Leave Act –FMLA
- CW 126 Outside Employment
- CW 162 Purchasing
- CW 163 Contracts & Agreements
Departmental Compliance Report
- Designated HR representatives are authorized to run report for their unit codes. (Other employees must get authorized by Kay Novello.)
- Go to https://utdirect.utexas.edu/cts/ and select "Department Compliance Status" to run report.
- Report will show the employees in your unit code who need training and which modules they need (along with their UTEID and e-mail address).
State Law Compliance Requirements
- Two modules are mandated by state law to be taken during the first 30 days of employment and every two years thereafter. They are:
- CW121 Sexual Harassment
- CW123 EEO
- Our percentages have to improve this year.
30-Day Taking of Modules
New employees:
- 59.4% Fiscal Year 2007
- 5,405 New Employees
- 3,209 Complaint at 30th day of employment
- 40.1% Fiscal Year 2006
- 5,996 New Employees
- 2,416 Complaint at 30th day of employment
- 36.0% Fiscal Year 2005
- 5,679 New Employees
- 2,047 Complaint at 30th day of employment
24-Month Retaking of Modules
Continuing employees:
- 57.0% Fiscal Year 2007
- 9,801 Employees due to renew
- 5,590 Compliant at 24 month period
- 40.1% Fiscal Year 2006
- 5,996 Employees due to renew
- 2,416 Compliant at 24 month period
- 36.0% Fiscal Year 2005
- 5,679 Employees due to renew
- 2,047 Compliant at 24 month period
Work/Life Services & EAP Update - Christopher Solis, Administrative Associate, Work/Life Services & Employee Assistance Program
StressLess
- Thinking Healthy, September 11, Noon - 1 p.m., Texas Union, Eastwood Room, TU 2.102
- Breathing & Meditation, September 18, Noon - 1 p.m., Texas Union, Eastwood Room, TU 2.102
- Guided Imagery, September 25, Noon - 1 p.m., Texas Union, Eastwood Room, TU 2.102
Parenting Preschool-Aged Children-An Essential Toolbox for Parents of Young Children
Presenter: Suzanne Duncan, Ph.D., Behavioral Consultant, Private Practice
Thursday, September 18, 2008
Noon to 1:00 p.m.
Texas Union
UNB 3.128
Contact: eap@austin.utexas.edu
Flexible Work Arrangements (FWA) and Work/Life Balance-For All Employees
Presenter: Connie Deutsch, Ph.D., CEAP
Tuesday, September 16, 2008
Noon to 1:00 p.m.
PRC
The Commons, PRC 1.102
Contact: eap@austin.utexas.edu
Flexible Work Arrangements (FWA) and Work/Life Balance-For Managers and HR Reps
Presenter: Connie Deutsch, Ph.D., CEAP
Friday, September 19, 2008
11:30 a.m. to 1:00 p.m.
North Office Building A
NOA 4.106A
Contact: eap@austin.utexas.edu
Behavior Concern Advice Line: Responding to Distress & Disruption on Campus
Presenter: Jeff Stellmach, LCSW, EAP Counselor and Officer William Pieper, UTPD
All Employees
Thursday, September 25, 2008
Noon to 1:00 p.m.
North Office Building A
NOA 4.106A
Contact: eap@austin.utexas.edu
HRSC Records, Robin Jarman, HR Manager, Human Resource Service Center
SSN Policy Acknowledgment No Longer Required
- New employees are no longer required to sign the form
- New Employee Checklist revised
- Paper form removed from Web site
- Online Employee Information System will say "Employee does not currently need to sign the SSN Policy Statement"
- No longer reported on the EIS Compliance Reports or notices to employees
EIS Compliance Messages
- First round of messages to employees went out on 8/15 with subject line "Your employee information is incomplete"
- HR Contact message now called "EIS Compliance Report" sent the same day
- Next round of messages will be sent on 9/15
- Feedback so far has been positive
- Your feedback is welcome!
New US Passport Card
- US Passport in ID card form, rather than booklet
- Acceptable "List A" document for form I-9 Employment Eligibility Verification
- Verifies identity AND
- Verifies authorization to work in the US
- Expedites travel to Canada, Mexico, the Carribean, and Bermuda
- Can't be used for international air travel
Social Security Card "Stub"
- Original Social Security Cards arrive with this stub attached. The stub is not acceptable for I-9 documentation.
Next HR Forum
- Wednesday, October 8, 2008, 10 a.m.
