Human Resource Services

January 2009 > HR Forum > HR Pro > HRS Home

HR Forum - January 14, 2009

Also available as a downloadable PDF file: Presentation [PDF: 286 KB; 29 pages]

HRSC Employee Records - Robin Jarman, HR Manager, Human Resource Service Center, Human Resource Services

New Form I-9

  • Takes effect February 2
  • Section 1 New Citizenship Option
  • Section 2 Employment Date
    • After start date
    • Before start date
  • List of Acceptable Documents
    • Do not accept expired documents

I-9 Checklist for Department Representatives

  • Available on HR Web site
    • Manager or HR Professional Form Page
      • Form I-9 Employment Eligibility Verification
      • Form I-9 Checklist for Department Reps

Selective Service Verification

  • Only males 18 to 25
  • No printed proof of registration
  • FAQ on the HR Web site
    • Manager and HR Professional Form Page
      • Selective Service Eligibility and Verification
      • Selective Service Verification FAQ

President's Staff Awards, Kelly Lomasney, Interim Assistant Director, Human Resource Service Center, Human Resource Services

President's Staff Awards Ceremony

  • Thursday, May 7, 2009
  • 2:00 - 4:00 p.m.
  • Texas Union Ballroom

Outstanding Staff and Supervisor Awards

  • Nomination period closed
  • 182 nominations for staff
  • 117 nominations for supervisors
  • Selection committee reviews through February
  • Deans, Directors and VPs notified of winners in March
  • Winners honored at May 7 ceremony

Staff Service Awards

  • Staff with 10, 15, 20, 25, 30, 35, 40 and 45 years of eligible service will be honored
  • Recipient list available online
  • The deadline for requesting additions or changes to the list is February 27, 2009
  • Please review and direct any questions to Regina Garza at 475-9060

Retirement Programs Updates, Vilma L. Santos, Interim HR Manager, Human Resource Service Center, Human Resource Services

ORP Matching Contribution Rate Increase

  • Effective 1/1/2009 for participants enrolled in ORP on or after 9/1/1995
  • Rate increases from 7.5% to 8.0%
  • Subject to Board of Regents approval, rate will increase .5% each year until it reaches 8.5%
  • ORP participants enrolled as of 8/31/1995 will remain at 8.5% matching
  • E-mail communication was sent directly to participants affected by increase on 11/25/2008
  • The employee contribution for both groups (pre and post 9/1/1995) is  6.65%

New UTSaver TSA Minimum Contribution Amount

  • Minimum monthly contribution amount to the UTSaver Tax Sheltered Annuity will decrease from $25 to $15 a month
  • This became effective as of 1/1/2009
  • HRS Retirement page has been updated to include this information
  • The DCP minimum contribution of $20 will remain the same

Flexible Schedules, Corina Del Toro, Senior HR Representative, Employee and Management Services, Human Resource Services

Flexible Schedules

  • University policy 9.32 Work Schedule
    • Provides the established regular work hours for full-time classified employees as 40 hours per week.
    • It also provides that departments may stagger the work day between 7 a.m. and 6 p.m. providing that all offices shall be open during the hours from 8 a.m. to noon and 1 p.m. to 5 p.m., Monday through Friday.
    • The president may approve exceptions to this schedule upon written application.
  • On August 5, 2008, the president delegated to the Associate Vice President of Human Resource Services the authority to approve flexible schedules.

Application

  • Applies only to employees requesting new flexible schedules
  • Does not apply to faculty or to students in positions that require student status
  • Shift workers and employees in positions created as part-time will not need to complete this form
  • Reasonable notice, at least 10 working days, will be required for either the employee or the department to change/revoke the scheduled arrangement

Form Highlights

  • Employee and Department Information
  • Request Details
    • For example, 4/10s would be a compressed work week
    • Telecommuting still requires a separate telecommuting agreement
  • Considerations
    • Employees and departments are jointly responsible for ensuring the considerations listed have been discussed and addressed
  • Supervisor Response to Proposal
  • Signatures

Process

  • This form is available on our Web site
  • Employee completes the form and provides it to his/her supervisor
  • Supervisor reviews Considerations Section with employee (and other management personnel required by the department)
  • Department head (or designee) reviews and approves/denies
  • If approved, department sends to designated Employee and Management Services representative
  • EMS will ensure HRS review and return signed agreement to department

New FMLA Legislation, Luther Johnson, Assistant Director, Employee and Management Services, Human Resource Services

  • New FMLA changestake effecton January 16, 2009.
  • To ensure your department’s compliance with this new legislation, please download and print the PDF document
  • Post the changes over the old information on your departmental compliance posters. The document should fit in the upper left hand corner spaceover theold FMLA legislation.

Work/Life Services & EAP Update, Christopher Solis, Office Manager, Work/Life Services & EAP

Chronic Illness: Coping with Emotional and Relationship Impacts

For patients, care-givers and others who have a relationship with those who manage on-going health concerns.

Presenter: Jennifer Jones, M.Ed., Private Practice
Thursday, January 22, 2009
Noon to 1 p.m.
Texas Union, Eastwood Room
UNB 2.102
Contact: eap@austin.utexas.edu

Transforming the Difficult Child by Howard Glasser

Presenter: Elizabeth Sylvester, Ph.D., Private Practice
Tuesday, January 27, 2009
Noon to 1 p.m.
Texas Union, Chicano Culture Room
UNB 4.206
Contact: eap@austin.utexas.edu

Download the flyer for this event.

Tools for Responding to Distress & Disruption in the Workplace: For Managers & Supervisors

Presenter: Rita Handrich, Ph.D., Psychologist
Tuesday, February 3, 2009
9:00 a.m. to Noon
North Office Building A
NOA 4.106A
Registration required.
Contact: eap@austin.utexas.edu

Workplace Rudeness & Incivility: For HR Reps & Managers

Presenter: Rita Handrich, Ph.D., Psychologist
Thursday, February 5, 2009
8:30 a.m. to Noon
North Office Building A
NOA 4.106A
Registration Required
Contact: eap@austin.utexas.edu

HRMS Updates, Rich Burns, Director, Staffing & Career Management Services, Human Resource Services

HRMS: Origination Date

  • The origination date is on the first screen-"details" screen-when creating a new position.
  • The default is today’s date.
  • It is the first date that the position can be active in HRMS.
    • Users cannot place an employee in the position earlier than the origination date.
    • Users can change the origination date to an earlier date if the position has never been filled. To change the origination date, select Modify from Position Details in HRMS.

Next HR Forum

  • Wednesday, February 11, 2009, 10 a.m.