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Deductions and other Transactions > Timekeeping in *DEFINE > Timekeeping > HR Professional > HRS Home

Deductions and other Timekeeping Transactions

You can enter deductions and adjustments to employee balances in the ETA screen. The following list explains which transactions you’ll need to enter and which happen automatically in the *DEFINE-ETM system:

• Compensatory Time (EX, NE) - You add/subtract EX or NE hours as the employee earns/uses them. EX stands for exempt compensatory time; NE stands for non-exempt compensatory time.
• Floating Holiday (FH) - *DEFINE-ETM automatically adds FH hours at the beginning of the fiscal year. You subtract FH hours as the employee uses them.
• Funeral Leave (FN) - You subtract FN hours as the employee uses them. No balance of FN hours is kept, so you only need to track transactions. FN deductions must be made using the daily screen in ETA.
• Jury Duty (JD) - You subtract JD hours as the employee uses them. No balance of JD hours is kept, so you only need to track transactions. JD deductions must be made using the daily screen in ETA.
• Military Leave (MT) - You subtract MT hours as the employee uses them. An MT balance is added automatically by *DEFINE-ETM the first time you subtract hours from the employee's MT balance. MT adjustments must be made using the daily screen in ETA.
• Over Time (OT) - You add/subtract OT hours as the employee earns/uses them. OT hours are earned when a non-exempt employee works more than 40 hours in a week, and credited at time and a half. If a non-exempt employee worked 41 hours in a week, you would add 1.5 hours to their overtime balance. When employees are paid for their overtime or when they use their overtime hours, you’ll need to deduct the hours from their overtime balance.
• Sick Leave Pool (SP) - When an employee is allocated Sick Leave Pool hours, Human Resources enters those hours into the employee's SP balance. As the employee uses those hours, you subtract them from his or her SP balance.
• Special Holiday (SH) - If an employee works a holiday, you add those hours worked to his SH hours. As the employee uses those hours, you subtract them from his or her SH hours. SH adjustments must be made using the daily screen in ETA.
• Sick Leave (SL) - *DEFINE-ETM automatically accrues SL hours each month for eligible employees. You subtract SL hours as the employee uses them.
• Vacation (VA) - *DEFINE-ETM automatically accrues VA hours each month for eligible employees. You subtract VA hours as the employee uses them.