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ETM Screens and Unit Code Authorizations > Timekeeping in *DEFINE > Timekeeping > HR Professional > HRS Home

ETM Screens and Unit Code Authorizations

The following information should help you view ETM screens and understand unit codes. Note: you can display your unit code at any time in *DEFINE's unit field—just use the YI5, YI6, or YI7 commands.

Viewing ETM Screens

*DEFINE security is based on electronic desk/view combinations—the desk determines which commands you can access, and the view determines which aspect of those commands you can actually use. If you get a *DEFINE error message whenever you try to access ETM, saying something along the lines of, "You are not authorized for command in your current view," the *DEFINE desk you're using isn't authorized for the ETM commands.

To view your *DEFINE authorizations, follow these steps:

• Enter YS1 in the command field. YS1 displays all the *DEFINE desk/view authorizations you have.
• To view the command authorizations for a particular desk, enter that desk's number in the number field and an "X" in the selection field. This lists all *DEFINE commands for which the selected Desk is authorized.
• Type "ETM" in the starting-point field to start the listing from the ETM commands. Do you see a "S" (for 's'uper) in the status field next to the ETM commands?
  • If you see a "S," this desk is authorized for the ETM commands.
  • If you don’t see a "S," this desk is not authorized for the ETM commands.
• Continue viewing the authorizations for your desks, taking note of the ones that are authorized for the ETM commands.
• When you've found all authorized desks, complete your desk/view set up by following the below instructions about unit codes.

Unit Codes

You're able to update your—and only your—department's employee time information in the ETM commands. In order to access your department's information, the view you'e using must contain the first four digits of your department's unit code. For example, if your department's unit code was 5060000, your view would need to have "5060..." in its name.

If you get a *DEFINE message that tells you, "Your current Office/View is not authorized for this Unit Code," whenever you try to access your unit in ETM, your current view is not authorized for your unit code. To figure out whether or not you have any authorized views, follow these steps:

• Enter YS1 in the command field. YS1 displays all the *DEFINE desk/view authorizations you have.
• Check whether or not you see a view listed on YS1 (under ADMIN.VIEW) that contains the first four digits of your department's unit code.
• If you see your department's unit code, this view is authorized to access your department's employees. If the unit code is associated with (located next to) a desk that is authorized for the ETM commands, this combination will allow you to access your unit code's information in *DEFINE-ETM.
  • To select this combination, enter its number in the Number field and an 'S' in the action field.
  • You should now be able to use ETM for your unit.
• If you don't see your department's unit code listed on YS1, your *DEFINE office manager will need to set up an authorized view for you before you can effectively use the ETM commands.