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Hires and Separations in ETM > Timekeeping in *DEFINE > Timekeeping > HR Professional > HR Home

Hires and Separations in ETM

You don't need to take a lot of actions in ETM when employees join or leave your department, but you may want to use the following information to help manage hires and separations in ETM and keep your unit's ETM screens organized.

When Employees Join Your Department

You don't need to add people to the ETM system when they join your department, because this happens automatically. A new employee or a university employee transferring to your department will automatically be added to your unit in the *DEFINE-ETM system as soon as the appointment is approved. The same is true when an employee transfers from your department to another department.

When Employees Leave Your Department

You don't need to delete people from the ETM system when they leave your department, because this happens automatically. Depending on whether employees transfer to another department or separate from the university, one of the following will happen:

Removing Separated Employees from Your Unit Reports and ETM Screens

Since the *DEFINE-ETM system retains 15 months of information, an employee who is terminated will still be a member of your unit in the ETM system until on of the following happens:

To keep separated employees from showing up on your ETM screens and printouts, take the following steps to create a sub-group: