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Form a Selection Panel or Develop a Selection Matrix

If you want to ensure objectivity throughout the hiring process, you may want to consider forming a selection panel or using selection matrixes.

Selection Panels

A selection panel is a team of members committed to interviewing and selecting a person for a position, and the selection panel process is beneficial because it provides varying perspectives, helps to eliminate biases, and benefits the department by involving employees and customers in the hiring decision.

How to Form a Selection Panel

You should start by choosing who you want to serve on the panel—it's best to do this as soon as possible so the panel can be involved in posting the position and choosing interviewees. The panel should consist of a minimum of three members who represent external and internal customers, a cross-section of the department, and a variety of positions. At least one member should be thoroughly familiar with the knowledge, skills and abilities required to perform the functions of the position and with the work environment of the position. You may also want to consider asking a staffing consultant from HR to serve on the panel. For assistance with the development, organization, training, and facilitation of selection panels, call a staffing consultant at 512-471-4772 or 1-800-687-4178.

Responsibilities of Panel Members

All panel members will review all applicant packets, gain consensus on who should be interviewed, compose the interview questions, conduct all interviews as a team, and recommend the top applicant(s) for the position. Each panel member must make a commitment to understand and follow selection process policies and procedures and abide by Equal Employment Opportunity and Affirmative Action guidelines. As you form a selection panel, you should also consider that participants will be responsible for fulfilling the following roles:

How to Keep Your Selection Panel on Track

Selection panel tasks vary depending on whether the panel forms before, during or after the initial recruitment process, but there are certain steps that every selection panel needs to take in order to ensure the hiring process is effective. Use the following list of tasks to help keep your selection panel on track:

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Selection Matrixes

A selection matrix is a tool that lets you objectively compare an applicant's qualifications to a job vacancy's qualifications and functions, as well as compare applicants to one another based on established job-related criteria. It is a valuable hiring tool, because it provides equal employment opportunities to all applicants and upholds the integrity of the university by ensuring that selection decisions are made only on lawful, job-related and non-discriminatory criteria.

How to Develop a Selection Matrix

In order to develop a selection matrix, you and/or your selection panel will need to thoroughly analyze the position’s required qualifications, preferred qualifications and job functions. As you analyze these qualifications and functions, take the following steps to develop a selection matrix:

How to Use a Selection Matrix

Because applicants must meet all of the position's required qualifications in order to be considered, you'll probably want to start by screening each applicant's materials to determine if they meet the requirements. You can then eliminate any applicants who don’t meet all the required qualifications—this is an efficient way to avoid wasting time on selection matrixes for unqualified applicants.

Once you eliminate unqualified applicants, you can either proceed to interview the entire applicant pool or you can use the matrix to help you select the top, most-competitive candidates for interviews. Whether you start using the matrix before or after the initial interview process, you'll want to use the selection matrix in the following way:

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