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Find Temporary Staffing Solutions

Looking for a cost-effective way to get temporary assistance? Try UTemps, the university's temporary staffing service. UTemps brings qualified employees to university departments to help you meet your staffing needs.

Why choose UTemps?

UTemps is:

"Temp to Perm Program"

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How to Use the "Temp to Perm Program"

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How to Hire a UTemp

You can hire a UTemp by completing a UTemp Personnel Requisition Form

Note: At the time you complete the requisition form, be sure to mention the names of any previous UTemps who you would like to try to get placed with you again or any UTemps you don't want because they weren't a good fit.

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How to Get Your UTemp Started in the Workplace

On the first day that your UTemp reports to work, do the following:

Parking

Each time UTemps are given an assignment, they are asked if they need to purchase an "A" parking permit. If they choose to purchase one, they are instructed to go to Parking and Transportation Services to purchase their permit. The UTemps office will fax an authorization letter to Parking and Transportation Services confirming the request for a permit. This permit is available for a month or more.

UTemp Fees

When you use UTemps to fulfill a staffing need, your department will be billed a service charge based on the hourly rate you will be paying your UTemp. You can contact your UTemps coordinator for help figuring out what the service charge will be to fill a specific position.

Driving University Vehicles or Personal Vehicles

If your UTemp will need to drive a university vehicle as part of their job duties, contact the UTemps office to gain approval. Don't allow your UTemp to drive a university vehicle until you contact the UTemps office—at this point it will take about two days to get your UTemp approved to drive university vehicles.

If your UTemp does not drive a university vehicle but needs to run work-related errands away from the office, your UTemp is allowed to use a personal vehicle. Walking or using a university shuttle is a better alternative to driving, though, because UTemps will not be compensated if they are involved in an accident in their personal vehicle. Use of their own vehicle is at their own risk.

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How to Manage UTemps

Timesheets

UTemp workers are responsible for submitting timesheets to the UTemps office the next work day following the end of each pay period, which is twice a month. Be sure to review and sign the UTemp’s timesheet on-time.  The link to approve timesheets is: https://utdirect.utexas.edu/apps/hr/time/home/.

If you are unavailable to approve timesheets, please notify the UTemps office as soon as possible who may be your back-up to approve in your absence.

Please note that approving timesheets on a timely basis is critical so your UTemp may be paid on time.

Overtime and Holiday Work

You aren't required to get prior written permission if you want your UTemp to work more than 40 hours in a workweek (Monday-Friday), but it's a good idea to have at least a verbal understanding of approval between you and your UTemp and to take care of any paperwork that your department requires.

Note: The UTemp may decline to work any hours beyond the previously agreed upon through temp assignment. For example, if you requested for a UTemp to work from 8 a.m. to 5 p.m. and you now want to change the hours to 8-6, the UTemp has the option to agree to the newly proposed work hours or decline your offer.

You can request that your UTemp work on a recognized holiday as long as you both agree to the arrangement. In such an instance, a UTemp will be paid straight time (no additional pay) unless it involves overtime.

Time Off

Like a permanent employee, your UTemp should notify you in advance if they want time off for anything that isn't an emergency. Any time your UTemp takes off is without pay, whether it’s for doctor's appointments or job interviews. With your consent, your UTemp may make up any work hours that they miss.

Changing Hours, Responsibility and Pay

If your UTemp is currently working half time and you need to increase the hours, just make arrangements with your UTemp and notify the UTemps office of the change so that the appointment may be adjusted. If you are interested in increasing your UTemp's responsibilities and hourly rate of pay, both of you should agree on the change in job description duties and pay rate and then contact the UTemps office and provide the required information.

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How to End a UTemp Assignment

Ending an Assignment

UTemps are not required to give two weeks’ notice before ending their assignments, but the UTemps office instructs them to give two working days' notice in the event that they’ll be unable to complete their assignments with you. If you learn that UTemps will be unable to complete their assignments, you should contact the UTemps office for assistance in meeting your staffing needs. You don’t need to keep UTemps for the entire length of their assignments with you, so you’re allowed to end a UTemp assignment at any time and for any reason.

Complete a UTemps Performance Evaluation

Managers must complete a performance evaluation (EID required) for UTemps with assignments that are longer than three days and must return the UTemps Performance Evaluation Form (EID required) to the UTemps office within three days of when your UTemp's assignment expires.

Note: Failure to submit a performance evaluation (EID required) for your UTemp will delay their placement in future assignments.

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How to Hire a UTemp Permanently

Unlike staff from many private employment agencies, UTemps are eligible to apply for a long-term job with you. If you’re currently trying to fill new or vacant positions, you should encourage your UTemps to apply if you feel they would be a good fit for the positions. The one exception when UTemps wouldn't be eligible to apply for your position would be when you are recruiting for departmental or university-wide positions, which are not open to the public or UTemps.

If you decide to permanently hire a UTemp, there must be a break in service prior to the date of hire. The break in service must be a work day. Holidays and weekends are not included.

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