Department New Employee Checklist

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Before New Employee Begins

1. Complete the Recruiting Summary for the position.
   
   
2. Create or request creation of appointment, including creation of new employee record, if necessary.
   
   
3. Create *DPUSER logon, if mainframe access needed.
   
   
4. Request authorizations for all applicable mainframe applications and Web systems.
   
   
5. Request *DEFINE office manager to place new employee on needed desks and views.
   
   
6. Request a Criminal Background Check [PDF; 39K] for Security Sensitive Positions.
   
   
7. Fill out a Key Request for any keys needed.
   
   
8. Create letter for Parking and Transportation, verifying employment, to allow new employee to obtain a parking permit.
   
   
9. Create the beginnings of a performance evaluation.
   

After New Employee Begins

1. Have employee complete items on the New Employee Checklist.
   
   
2. Place completed Employee Compliance Guide Acknowledgement Form in department file.
   
   
3. Return to Human Resource Services the following completed forms:
   
   
   • Employment Eligibility Verification Form (I-9 Form) [PDF] with documentation. Keep a copy in department file.
     
     NOTE: Department must accept documents and complete Section 2 by third work day.
     
     
   • Selective Service Eligibility and Verification Form [PDF; 23K] (with documentation if male is in age eligible range; 18-25). Keep a copy in department file.
     
     NOTE: Employee must sign on the first work day.
     
     
   • Motor Vehicle Record Check Form [PDF], if new employee will be driving a UT vehicle.
     
     
   • Ethics Statement Form [PDF], if paper form signed.
      
   • SSN Acknowledgment [PDF], if paper form signed.