Human Resource Services

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Student Non-Academic Employment

If your work for the university is not part of or closely related to your course of study, your appointment generally should be in a student non-academic job title.

These are the student non-academic job titles:

  • 0074 Student Assistant
  • 0075 Student Associate
  • 0076 Senior Student Associate
  • 0077 Student Technician
  • 0078 High School Student Worker
  • 0079 Non-Affiliated Student Worker

The compensation rates for student non-academic job titles are established each year by Human Resource Services, Staffing and Career Management Services.

If you have questions about your job title or your appointment, please contact the HR representative in the department where you work.

Here are some of the important, campus-wide rules that apply to students working in student non-academic titles. You should also be familiar with the rules in your department. 

Guidelines for Employment in Student Non-Academic Titles

Eligibility

Type of Work

  • Your work must be non-academic in nature (e.g., clerical, service, technical).
  • If you're performing research related to your degree program, you must be appointed to a student academic title.

Enrollment and Age Requirements

  • If you're a Student Assistant, Student Associate, Senior Student Associate or Student Technician, you must be admitted to the university and meet the additional requirements listed below:
    • To be eligible for a fall or spring semester appointment, you must be enrolled in at least six semester credit hours for that semester.
    • To be eligible for a summer appointment, you must:
      • Be enrolled in at least three semester credit hours during any term of the summer session; OR
      • Have been enrolled during the previous spring semester in at least six semester credit hours. You do not have to be enrolled during the summer.
    • If you graduate in May and you held a position in one of these titles during the spring, you are eligible to remain in a student title through August 31 of the same year.
  • If you’re a Non-Affiliated Student Worker:
    • To be eligible for a fall or spring semester appointment, you must be admitted to a university-level institution other than UT Austin and be enrolled in at least six semester credit hours. To be eligible for a summer appointment, you must:
      • Be enrolled in your institution in at least three semester credit hours during any term of the summer session; OR
      • Have been enrolled in your institution during the previous spring semester in at least six semester credit hours. You do not have to be enrolled during the summer.
    • If you graduate in May and you held a position in this title during the spring, you are eligible to remain in this student title through August 31 of the same year.
  • Unless you are a May graduate remaining in a student title during the summer as stated above, you are NOT eligible for a student title if you have graduated and are no longer a student.
  • If you're a High School Student Worker:
    • To be eligible for a fall or spring semester appointment, you must be enrolled in high school and be at least 15 years old on the first day of your employment.
    • To be eligible for a summer appointment, you must have been enrolled in high school during the previous spring semester, but you don't have to be enrolled during the summer.
    • If you graduate from high school in May, you are eligible to be in this student title through August 31 of the same year.
  • If you're enrolled only in extension or online courses, you're not eligible for a student title.

Appointments

  • Your title is determined by your department based on the nature and complexity of your work.
  • Your department also determines your pay rate within a range based on the complexity of work and internal departmental equity.
  • You must complete a Student Application [PDF]. Only use this downloadable version.
  • You may work up to 40 hours per week, subject to the federal child labor laws for employees under 18 and, if you have a federal work-study award, subject to the university’s work-study policies. If you’re an international student, you may work no more than 20 hours per week during the spring and fall semester, but may work up to 40 hours per week during the summer and during semester and spring breaks. Contact the International Office for more information.

Conditions of Employment

  • You aren't eligible for:
    • Resident tuition entitlement
    • Employee insurance benefits
    • Teacher Retirement System or Optional Retirement Program contributions
    • Paid holiday leave
    • Longevity pay
    • Vacation/sick leave accruals or pay
    • Leave without pay
  • You are eligible for UTSaver voluntary retirement programs.
  • You earn state service credit.
  • You can be dismissed at any time when dismissal is in the best interests of the university, including dismissal for reasons such as misconduct, inadequate performance of job duties, poor attendance, inability to perform job duties, loss of funding, and elimination of the position.

Finding a Student Non-Academic Job

Many non-academic student positions on campus are listed in the Hire a Longhorn job bank. However, many student positions are filled at the department level, so we suggest you also check with the department where you’d like to work. The department may list open positions on its Web site or on bulletin boards located near the department’s administrative offices.

Use this form to apply for a student non-academic job.