Determining Appropriate Messages
Users considering sending a message via the Group E-Mail System should consider the following four questions:
Does the message further the business of the university?
Does the email content impact a significant percentage of the recipients of the list?
Are message recipients likely to be interested in the subject or need to know the subject information?
Does the message meet any additional criteria communicated by the Group Contact?
In addition, messages must fit in to one of the following categories:
Informational - Any communication that increases the awareness of cost-free campus activities, events, or services, including volunteer activities. Examples of topics acceptable for Informational messages include parking disruptions, game day schedules, Mooove-In, Orange Santa, free holiday music, passport services, etc.
Promotional – Any communication that announces an opportunity to attend a ticketed event or visit a retail outlet, such as an athletic competition, museum store, or theatrical entertainment. The announcement must be relevant to current employees by offering a discount or other unique opportunity.
Note: University students and employees may unsubscribe from receiving Informational and Promotional messages via Official E-mail Options.
Official - A communication that is a required notification or requires some action on the part of the recipient, or an important communication from an executive officer or designated representative. Examples would be a message from Payroll telling employees how to claim their W-2 forms, or a message from the President’s office announcing the President’s retirement.
Last updated February 26, 2014 @ 3:14 pm