The University of Texas at Austin

Austin Exchange Messaging Service

Setting Up, Managing, and Removing Global Distribution Groups

Global distribution groups contain a large number of campus-wide addresses, such as a group containing the addresses of everyone who works in your department or college. One owner can manage membership for the global group. Only departmental sponsors and co-sponsors can create, modify, or remove global distribution groups.

Note: Distribution groups are not email lists. If you'd like to create a mailing list, use UT Lists.

Setting up a Global Distribution Group

Complete the following steps to create a global distribution group.

  1. Log in to ITS Computer Account Services.

  2. Click the Austin Exchange Mailbox View/Modify button.

  3. Click the Add / Modify / Remove Group link.

  4. Enter a display name and mail address for the distribution group. Global distribution group mail addresses:

    • Must be nine (9) characters or more.

    • Can include periods, dashes, and underscores.

    • Cannot include other non-standard characters.

  5. Click the Add Distribution Group button.

  6. Click the LOGOFF link.

Now you can add and modify distribution group members in Microsoft Outlook.

Managing Global Distribution Group Settings

Departmental sponsors can manage the following settings for global distribution groups:

  • Display name

  • Mail address

  • Whether the distribution group appears in AEMS address lists

  • How out-of-office messages are handled

  • Who can send messages to the group

  • Non-delivery reports

Note: ITS recommends you do not select Hide group from Exchange address lists. If you choose to hide the distribution group, you will not be able to edit the ownership of the list in Microsoft Outlook.

Complete the following steps to manage the settings of a global distribution group.

  1. Log in to ITS Computer Account Services.

  2. Click the Austin Exchange Mailbox View/Modify button.

  3. Click the Add / Modify / Remove Group link.

  4. Select the distribution group you want to modify in the Modify Distribution Group section.

  5. Change distribution group settings as needed.

  6. Click the LOGOFF link.

Removing Global Distribution Groups

Departmental sponsors can remove global distribution groups by completing the following steps.

  1. Log in to ITS Computer Account Services.

  2. Click the Austin Exchange Mailbox View/Modify button.

  3. Click the Add / Modify / Remove Group link.

  4. Select the distribution group you want to remove in the Remove Distribution Group section.

  5. Click the Remove Distribution Group button.

  6. Click the LOGOFF link.

Last updated November 14, 2013 @ 8:14 am

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