The University of Texas at Austin

Austin Exchange Messaging Service

Making More Free/Busy Calendar Information Available

  • Operating System: Microsoft Windows
  • Application: Microsoft Outlook 2007 / 2010

You can let other Austin Exchange Messaging Service (AEMS) users see whether or not you are free or busy for a particular time.

Microsoft Outlook 2007

Two months of free/busy calendar information are available by default. To increase the number of months available for other users to see:

  1. From the Tools menu, select Options.

  2. Ensure the Preferences tab is selected.

  3. Select the Calendar Options button, and then select the Free/Busy Options button.

  4. In the Publish field, enter the number of months of free/busy information you want to make available to other users.

  5. Select the OK button on the three dialog boxes to close them.

Microsoft Outlook 2010

Two months of free/busy calendar information are available by default. To increase the number of months available for other users to see:

  1. From the Files menu, select Options.

  2. Click Calendar, then click the Free/Busy Options... button. A Calendar Properties window will appear.

  3. Click the Other Free/Busy... button.

  4. Enter the number of months of free/busy information you want to make available to other users.

  5. Click the OK button on the three dialog boxes to close them.

For more information on Microsoft Outlook, visit Microsoft's website.

Last updated August 10, 2012 @ 10:45 am

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