The University of Texas at Austin

Austin Exchange Messaging Service

Reserving Rooms and Resources

To set up a departmental resource, the designated departmental contact must contact the ITS Help Desk.

By setting up an email account for a resource such as a conference room, vehicle, projector, etc., departments can reserve and track these resources. This increases the efficiency of office operations and helps avoid resource conflicts.

Setting up a resource

The designated departmental contact should contact the ITS Help Desk and provide the following information:

  • Name of the requested resource (must include the building abbreviation and room number, e.g., FAC 228).

  • Name of the department requesting the resource.

  • The name and EID of each mailbox owner.

Reserving a resource

Once the resource is set up, AEMS users can reserve a resource directly by adding it to the required attendees list.

ITS recommends against creating recurring meetings with no end date. Instead, select an end date for recurring meetings at the end of the semester or year.

To see how to check availability and make reservations for ITS Conference rooms online, please visit the Technology Rooms page.

Last updated August 9, 2012 @ 3:48 pm

We Can Help

Get help from an expert at the ITS Help Desk!

* Call us at 512-475-9400

* Submit a help request online

We also have a walk-in service in the first floor lobby of the Flawn Academic Center (FAC). Stop by and let us help you!