The University of Texas at Austin

Office 365

Sharing mailbox folders

Note: Before proceeding, please review Best Practices for Sharing and Delegation – Office 365

You can choose to grant individuals access to specific mailbox items.

Outlook on Windows (2010/2013)

  1. In the navigation pane, select the folder you want to share:

  2. In the Folder tab, click Folder Permissions:

  3. Click Add…:
  4. Search for the person you want by name. Click the Add -> button, and press OK once you’re done adding users:
  5. Customize their permissions for this folder by using the Permission Level drop-down menu and the checkboxes below:

  6. Click OK once you’ve finished setting permissions.

Note: It is not recommended to share your entire mailbox. If you need to grant this level of access to someone, adding them as a delegate is the best option.

Outlook for Mac 2011

If you use Outlook for Mac 2011, please see the following guide: http://office.microsoft.com/en-us/mac-outlook-help/share-a-folder-in-an-exchange-account-HA102928385.aspx

Last updated November 14, 2013 @ 9:48 am

We Can Help

Get help from an expert:

* ITS Help and Service Desk

* Call us at 512-475-9400

* Submit a help request online

We also have a walk-in service in the first floor lobby of the Flawn Academic Center (FAC). Stop by and let us help you!