The University of Texas at Austin


Creating Groups of Users in WebSpace

WebSpace allows you to create groups of users, which is helpful if you are sharing the same files or folders with certain people. Instead of managing permissions for each person, you can create a group that contains everyone involved, and then maintain a single set of permissions for that group.

Note: At this time, groups cannot be imported into WebSpace. For example, faculty members cannot import a list of students from Blackboard or another source. Groups must be created manually.

  1. Select the Setup link in the top right corner of the interface, and then make sure the My Contacts tab is selected.

  2. Click the New Group button.

  3. Enter a name for your group in the Group Name field, and then click OK.

  4. Select the Add Members button.

  5. From the Whose drop-down menu, select a search method.

    • If you want to search using the individual's name, select Display Name, and then enter the user's name in the contains field.

    • If you want to search using the user's UT EID, select ID, and enter the user's EID in the contains field.

      Note: If a student has chosen to restrict his/her name, email address, or UT EID information through the Registrar's Restrict My Info tool, other WebSpace users will be unable to find the student using the share/search function. If you want to share files with a student who has restricted information, you must create a ticket and email it directly to the student. See also Why can't other WebSpace users share with me?

  6. Click OK.

  7. Select the checkbox that corresponds with the user you want to add to your group, and then click OK.

  8. Repeat steps 4-7 to add additional users.

Last updated June 8, 2012 @ 4:00 pm

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