ID Cards for Official Visitors and Vendors
Visitors
Official Visitors are consultants, lecturers, or others with a clearly defined connection with a university agency or program on a short-term basis. Official Visitors must be sponsored by a department of the university who will take responsibility for the visitor’s actions. Official Visitor affiliation is granted with an expiration date, no longer than 12 months from the date of issuance. If an Official Visitor becomes an employee, the Official Visitor affiliation is removed.
Official Visitors have privileges similar to faculty, including access to many information technology (IT) services on campus. Official visitors can come to the ID Center to receive a UT ID card and have the official visitor designation added to their UT EID.
Vendors
Vendors must be sponsored by a UT department or agency who will take responsibility for the Vendor’s actions. Vendor affiliations are granted with an expiration date, no longer than 12 months from date of issuance.
Vendors can come to the ID Center to receive a UT ID card and have the vendor designation added to their UT EID.
Requirements
To allow the ID Center to process these requests, the sponsoring department must provide a letter on departmental letterhead. The letter should include:
- The visitor’s or vendor's name.
- The visitor's or vendor's UT EID.
Note: If you need to find or create a UT EID, go to the UT EID Self-Service Tools site and select the appropriate option.
- The reason for needing a UT ID card OR a UT ID card with a proximity element.
- An expiration date.
- The need for an EID password that will allow access to certain IT services, such as wireless bandwidth.
- An account number to cover the ID card fee of $10 (Or provide a check at the time of issuance).
The ID Center will keep a copy of the letter on file.
