The University of Texas at Austin

Microsoft Academic Select 6.0 Program

Licensing

Licensing Details

Licenses for Microsoft Select products can be purchased through Dell Computer Corp., or any other Microsoft-approved Select retailer. The specific license terms and conditions for products available under this program are outlined in Microsoft's Product Use Rights. The current rights are available on the Microsoft Web site, Product Licensing Web.

Proof of Licensing

UT System policy forbids the copying of software in violation of copyright laws. All University departments purchasing software under the Select program should establish and maintain local records of license purchases. These records may be inspected by University auditors or others under terms of individual or volume purchase agreements. Departments should retain records of license purchases for all software.

IMPORTANT INFORMATION:

Under the terms of the Select 6.0 Agreement , hard copy license certificates will NOT be provided for Select purchases. Microsoft has implemented this policy, and neither they nor our Large Account Reseller (LAR) will provide license certificates to purchasers. Therefore, in order to maintain proof of licensing, you must keep your purchase invoice from Dell. This will serve as your only proof of licensing.

Should questions arise about valid licenses in the department, ITS, through Dell Computer Corp, will cooperate with the department to provide documentation connecting the departmental purchase record with the corresponding valid Microsoft licenses. This will allow Product Keys or Volume License Keys to be released. ITS recommends that the departmental documentation of all software purchases include the following for each license:

  1. The PO number
  2. The date of purchase
  3. From whom purchased (example: Dell Computer Corp)
  4. The software product name, version number, and manufacturer (example: Microsoft Office 97 version 1.0)
  5. The computer to which the license is allocated (possibly by serial number or UT Property Tag number)
  6. The primary user of the computer
  7. A description of any home use arrangement with this license

While ITS will be able to show that a department has a particular number of legitimate licenses through purchases under this Select program, only the department's own records can answer questions about how those licenses are deployed. 

Home Use Provisions (Faculty and Staff only)

Effective under the Select 6.0 Agreement, the only products eligible for home use rights are those that are offered under the Microsoft Campus Agreement.

Under the Select program, faculty, staff, and students may not license Microsoft products directly. However, faculty, staff, and students who are also employees, who use certain products at work, may install a second copy of the product on a laptop or desktop computer that they own or lease. This "home use" copy may only be used for work-related purposes.

As the home use license is, in actuality, an extension of the Select license, the license is only valid during the term of the Select Agreement. The product is only eligible for home use during the term of the Select Agreement and while the employee (1) uses the product at work AND (2) needs to use it at home for work AND (3) has exclusive access to the home desktop or laptop.

Specific product use statements from Microsoft govern each product's licensing and usage on home or laptop systems. It is the responsibility of the department/school to keep a record of any faculty or staff who have a copy of software in use under this provision and to assist in compliance with these terms.

Updates and Upgrades

Software Updates

When you license a software product under the Select program, you are given the right to copy and apply updates to that program which may be released by Microsoft. These software updates fix program errors ("bugs") or may slightly extend the capabilities of the licensed software program.

Software Upgrades

By comparison to a software update, a software upgrade is a new release of the original software program with a number of noticeable improvements and new features - along with "bug" fixes - usually indicated by a new version number. License holders have no rights to copy upgrades unless they have obtained maintenance for their license.

Maintenance Options

Maintenance options are listed below. If you are uncertain as to which option is best for you, we suggest you speak with one of our Large Account Reseller, Dell Computer Corporation's, Account Representatives.

Software Assurance

What is Software Assurance?: Software Assurance is a simpler way of obtaining the latest and most innovative Microsoft products, replacing the complexity of one-time upgrades (VUP - Version Upgrade; PUP - Product Upgrade; CUP - Competitive Upgrade; LUP - Language Upgrade) and Upgrade Advantage (UA). With Software Assurance, you:

  • Take the guesswork out of budgeting for software upgrades, since you receive rights to new versions released during the term of coverage.
  • Maintain flexibility and control: You choose when to deploy the latest versions of Microsoft software licensed.
  • Rest assured that you are license compliant, since you own the rights to run the latest versions of the products you cover and any prior versions for enrolled products during the term of coverage.
  • Additional benefits such as "Cold" server backup, eLearning, and training have been added to Software Assurance as of Fall 2003. Please see Microsoft Licensing for more information.

Order License and Software Assurance ("Lic/SA") for any Microsoft software product offered through the Select Agreement, and receive the right to run the current version of the product as well as any new versions released during the term of the Software Assurance.

All Software Assurance extends through the expiration date of the Select Agreement. SA purchased during year one of the Agreement comes with "3 years" of coverage, "2 years" if purchased during the second year, and so on. Prices are not prorated as the year passes, so you should consider the value of your purchase if buying SA late in the fiscal year.

For example, if you purchase "Lic/SA 3 years" in July 2003, the first "year" of SA ends August 31, 2003 (after less than two months). If you waited until September, you could purchase the lower-priced "Lic/SA 2 years".

Upon renewal of the Select Agreement, customers who purchased "Lic/SA" products will have 30 days to purchase a three year extension on their SA. This renewal is not available to customers who just purchased a "License Only" product or after the 30 day grace period.

Licenses for which Software Assurance is not renewed automatically become permanent licenses at the current version. For example, if you purchase Windows 2000 Server with SA, and allow the SA to expire in 2004, you would have a permanent license for Windows Server 2003 with no future upgrade rights or other SA benefits.

Definitions

License

A software license grants the holder the right to copy the software onto a single computer system and execute the software on that computer system. Some licenses may grant license holders rights to software updates which may become available to fix software errors. Software licenses come in many varieties, but most will be "Right to Use" or "Permanent/Perpetual".

  • "Right to Use"
    "Right to Use" licenses allow the license holders use of the software for some fixed period of time. At the end of this time, the software license must either be renewed, converted to a permanent license, or the software must be removed from use. These licenses are often eligible for product upgrades during the license period.
  • Permanent
    A permanent (sometimes called perpetual) license allows the license holder use of the software for an unlimited period of time at the licensed version. License holders will typically not be eligible for any product upgrades, but will continue to be eligible for product updates as long as the vendor supports the licensed product.

Media

A physical storage device, such as a diskette, CD or DVD, which can be used to copy software onto one or more computer systems. Each computer system (and sometimes each processor within a computer system) must be separately licensed to have the software executed upon it before copying. Possessing media for a computer software program is NOT the same as being licensed to copy and use the software.

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