Creating Groups of Users
WebSpace allows you to create groups of users, which is particularly helpful if you are sharing the same files or folders with a number of people. For example, instead of managing the permissions of each person, you can create a group that contains each person, and then create a single set of permissions for that group.
NOTE: At this time, groups cannot be imported into WebSpace. For example, faculty members cannot import a list of students from Blackboard or another source. Groups must be created manually.
Creating a Group
- Select the Setup link, and then make sure the My Contacts tab is selected..
- Click the New Group button.
- Enter a name for your group in the Group Name field, and then click OK.
- Select the Add Members button.
- From the Whose drop-down menu, select a search method.
- If you want to search using the individual's name, select Display Name, and then enter the user's name in the Begins With field.
- If you want to search using the user's UT EID, select ID, and enter the user's EID in the Begins With field.
- NOTE: If a student has chosen to restrict name, e-mail address, or UT EID information through the Registrar's Restrict My Info tool, other WebSpace users will be unable to find the student using the share/search function. If you want to share files with a student who has restricted information, you must create a ticket and e-mail it directly to the student.
- Click OK.
- Select the checkbox that corresponds with the user you want to add to your group, and then click OK.
Repeat steps 4-7 to add additional users.
