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LBJ School Alumni Board Information

Responsibilities | By-Laws | Committees | Meeting Dates

Board Member Responsibilities

Board members
A member of the Alumni Board assumes these responsibilities:

  • Attends and participates at all scheduled alumni board and committee meetings
    • Members must commit to attending the twice-annual Alumni Board meetings in Austin, and participating in additional meetings by telephone or video conferencing as reasonable.
  • Participates at Alumni Board sponsored or hosted events[1]
  • Gives at a personally meaningful level to LBJ School annual fund
  • Serves as an active ambassador of the LBJ School to fellow alumni, future and current students, colleagues and friends
  • Provides contact information[2] and a biography and photo for the LBJ School web site

LBJ School

  • Provide meeting space and coordination of materials
  • Provide access to School, administrative support, and collaborate with officers and committee members
  • Provide expertise in event coordination, media/communications including maintenance of an official Alumni Board web site
  • Coordinate communication between Alumni Board and chapters and alumni community
  • Provide a ‘State of the School’ report from the dean (or designee) at each board meeting

[1] Two events per year for Central Texans, and one per year for others. One meeting of the full board will take place in conjunction with the annual Alumni Reunion Weekend.

[2] Contact information is for a private directory for board members only.

By-Laws

Mission and Role

The mission of the LBJ School Alumni Board is to foster a mutually beneficial partnership between the LBJ School and its alumni achieved through collaborating to advance the goals of the School and its graduates.

The role of the Alumni Board is to:

  • Organize and energize alumni volunteer support for initiatives identified by the dean as priorities for the advancement of the School including: professional development, alumni recognition, student recruitment, student career guidance, alumni giving, and continuing education for graduates.
  • Establish structural guidelines for the chapters that ensure growth, continuity and sustainability.
  • Identify and promote opportunities for alumni to develop and maintain meaningful connections with each other, current students, and the School’s faculty and administration.
  • Facilitate a meaningful dialogue between the graduates and the School on issues important to alumni affairs.
  • Enrich the alumni experience at the national and chapter levels by developing opportunities for social and professional networking.
  • Recognize and promote the achievements of LBJ School alumni.
  • Work closely with the alumni affairs coordinator and the dean to understand the changing needs of the LBJ School and how alumni can support the School’s priorities.
  • Identify and recruit motivated volunteers to serve the School on the Alumni Board and established committees that serve the needs of the School and its alumni.
  • Actively participate in twice annual meetings at the LBJ School in Austin, Texas.

Purpose and Membership

The 2012 Alumni Board will serve as a governance, management and advisory board for alumni affairs at the LBJ School.

Membership on the Alumni Board will be open to alumni of the LBJ School of Public Affairs. An annual call for nominations will be sent to alumni and the broader LBJ School community (i.e., faculty, staff). In the inaugural year, School leadership will select members from candidates nominated through this process. After the inaugural year, the Nominating and Governance Committee will oversee recruitment. Board members should be representative of the diversity of the alumni body .

Structure

Membership on the Alumni Board will be no more than 11 members in the first year. In the subsequent years, the alumni board will recommend a membership model to the dean based on their needs and objectives.

Board members will be asked to serve a two-year term, with one half of the initial Alumni Board members asked to serve one additional year to ensure a cycle of leadership continuity. Thereafter, members will serve two years, with three consecutive terms (six years) as a limit.

Officers consisting of a president and president-elect will be determined by School leadership in the first year, and thereafter determined by the Alumni Board president, past president and president-elect with the support of the dean.

The Alumni Board president will serve as an ex-officio member of the LBJ School Dean’s Advisory Council.

The Alumni Board will consist of members with governance duties, and committees with management duties.

Committees must be chaired by a member of the Alumni Board and will include additional alumni participants. Committees will consist of a chair (appointed by the committee members) and a variable number of members depending on the needs of the committee. Committee size and membership is to be determined by the chair in consultation with the board. Committee members serve for two-year staggered terms. No individual shall chair more than one committee at a time.

Ex-officio members of the alumni board shall include:

  • Dean of the LBJ School or his/her designee
  • Faculty representative (approved by dean)
  • Alumni Affairs Coordinator
  • Graduate Public Affairs Council president or designee
  • Austin and WALSAC chapter presidents or designees in the first year, after which the Alumni Board will determine status 

Meetings

The Alumni Board will meet twice each year at the LBJ School in Austin, Texas. Dates will be determined in the spring of each preceding year, in advance of finalizing recruitment of new members.

The alumni affairs coordinator (LBJ School staff) will develop the agenda with the president and will be responsible for distributing meeting-related materials, such as previous minutes and agendas, prior to each meeting. The board president will be responsible for contacting members with key reminders and for obtaining and sharing committee reports from the chairs.

Committees will determine a meeting schedule each year, and committee chairs are responsible for:

  • Reporting (in writing) to alumni board president prior to each alumni board meeting
  • Notifying members of meetings via e-mail or phone. Meeting space will be provided at the LBJ School, if requested
  • Working with LBJ School staff to develop agendas
  • Creating an annual committee report

Committees

Alumni Reunion Weekend & Alumni Recognition Committee
Chair: Moses Garcia (MPAff '05)

Purpose: A planning group to assist the School with the annual alumni reunion weekend and the Distinguished Public Service Award.

Responsibilities: Support the annual Alumni Reunion Weekend in conjunction with the Distinguished Public Service Award and ceremony:

  • Work with the LBJ School administration to develop engaging programming for the annual alumni weekend celebration
  • Promote and support attendance at the Alumni Reunion Weekend by establishing strong connections within the class cohorts
  • Establish and promote a nomination process for the selection of the Distinguished Public Service Award (DPSA) recipient
  • Select DPSA recipient and present award

Outreach Committee
Chair: Chris Bjornson (MPAff '96)
Purpose: The Outreach Committee cultivates connections between alumni, current students, faculty, and the greater University community through a number of programs developed to encourage social and professional interaction. A GPAC student representative is a member of this committee.

Responsibilities: Provide opportunities for alumni engagement in a number of outreach activities, including:

  • Social activities centering around geographic and policy areas
  • Liaise with student leaders on the Policy Dinners initiative and Brown Bag Speaker Series
  • Organize alumni participation in Open House events for prospective students
  • Identify professional development opportunities for current students and alumni
  • Promote the achievements of alumni by suggesting content and writing articles for the alumni newsletter
  • Encourage alumni participation in social networking organizations hosted by the School and alumni (i.e., Linkedin, Facebook, Twitter)

Career Committee

Chair: Josh Levine (MPAff '12)
Purpose: The career committee works to advance LBJ School alumni in the field of public affairs.

Responsibilities: Identify and promote career opportunities and mentoring for current students, and career advancement for alumni.

  • Encourage alumni to develop internships and hire fellow alumni and students
  • Serve on career panels and related events for current students hosted by the School’s Career Resources office
  • Promote and participate in the School’s Career Contact Program (a group of alumni who allow current and former students to contact them for suggestions and guidance in their employment search)
  • Help develop communication strategies for encouraging alumni to maintain current profiles in the online alumni directory.
  • Encourage alumni to identify the LBJ School in their professional profiles

Alumni Giving Committee
Chair: Jennifer Poulakidas (MPAff '91)
Purpose: This committee works to promote alumni giving to the annual fund, making flexible resources available for strategic School initiatives and bridging the funding gap not covered by tuition, fees and state appropriations.
Responsibilities:

  • Recommend strategies that will help the LBJ School foster a ‘culture of philanthropy’ among its alumni
  • Create and implement a strategy for reaching those goals in consultation with LBJ School staff

Nominating and Governance Committee 
(President, President-elect, Committee Chairs)

Purpose:  The Nominating and Governance Committee ensures the Alumni Board consists of volunteers who are motivated to serve as committee members, and Alumni Board officers. The Nominating Committee strives to bring forward candidates that are dedicated, qualified, and reflective of the diverse range of the School’s alumni.

Responsibilities:

  • Recruit alumni board candidates, officers, and committee members that support the School and reflect the diversity of the alumni body
  • Present an annual slate of member, officer, and representative candidates to the full board for consideration
  • Determine procedural practices for nomination and selection
  • Provide orientation and training to new alumni board members, officers, and representatives
  • Plan for board member, officer, and representative succession
  • Develop guidelines for official regional and/or policy chapters that establish meaningful and sustainable organizations

Meeting Dates

Meetings are open to all alumni and friends of the LBJ School. Twice annual meetings of the full Alumni Board are held in SRH 3.124 at the LBJ School, unless otherwise noted.

2015

Spring: Saturday, April 18, 2015 (Texas Union, 3.304 Quadrangle Room)
Fall: Saturday, October 10, 2015

2014

Spring: Saturday, April 12, 2014
Fall: Saturday, September 27, 2014

2013

Spring: Saturday, March 23, 2013
Fall: Saturday, October 26, 2013