Facilities Use Policies and Room Reservations
Room Reservations:
Classrooms and Common Area spaces can be reserved in one-hour blocks when not in use for classes. Reservations can only be made by submitting a request to the LBJ School’s Online Calendar (www.utexas.edu/lbj/calendar). Individuals reserving classrooms or other meeting spaces in the School assume responsibility for security and maintenance (doors are locked upon exiting, chairs and other furniture are placed in the original setting). Individuals reserving the room may not transfer the reservation to another individual without contacting the Dean’s Office. Certain events may be given priority over others. Priority for both room reservation and event scheduling will be given to classes and School-wide events as determined by the Dean. The Dean’s Office reserves the right to adjust scheduling as necessary to accommodate these priority events. After that, those who were first to schedule their event and reserve a room have priority. Should two events be scheduled at the same time or overlap, the organizations or individuals will be responsible for managing the conflict. The Dean’s Office reserves the right to deny permission for a reservation. For recurring events (e.g., weekly, monthly, etc.), each event must be entered separately on the calendar, unless it is a class or teaching assistant session. For questions, regarding entering these types of events, please contact Kelly Pratlett at kellypratlett@austin.utexas.edu.
Any special equipment or configurations needed for the event must be requested through Kelly Pratlett a minimum of 24 hours before the event. This includes requests to serve food/drinks, special furniture arrangement, A/V use, and use of the key to Bass Lecture Hall.
If you will need to see a closed space (such as Bass Lecture Hall) before your event in order to determine your setup needs, you must contact Kelly and make an appointment to view the space.
Kelly can be reached at kellypratlett@austin.utexas.edu. Simply including your special request in your Calendar Event Submission is not adequate for making these requests.
Common Areas:
Public access to the LBJ School of Public Affairs is limited to working hours between 7 a.m. and 8 p.m. Monday through Friday. After-hours access is only available to LBJ School faculty, staff, and students with electronic Proximity ID Cards provided to them. The card readers are located on the external door, the interior stairwells, outside seminar rooms, and inside the elevators.
Students are encouraged to use the Common Areas on all three floors of the LBJ School for individual study and group meetings. The Common Areas offer a mix of private rooms, semi-private group meeting areas (partitioned), areas for individual study, and food and coffee preparation areas. Food and drink are allowed in the Common Areas on a provisional basis. Please help keep these areas clean by bagging food-related trash and putting it out in the hallway, outside the seminar rooms (trash bins and bags are located throughout the area).
Classroom Policies:
Food in the classrooms is allowed on a provisional basis. Drinks in spill-proof mugs and plastic bottles with tops are allowed in classrooms. For special events or classes, food may be allowed, but faculty, students, and staff will be held responsible for the cleaning of the rooms (including the emptying/bagging of trash receptacles, and placing the bagged trash in the hallways for collection). At the close of a class or event where food was present, please place all trash receptacles outside the room so that Custodial Services may empty and return them to the classroom. For those who do not comply, future privileges will be suspended and those responsible may be assessed a cleaning fee for custodial services. Faculty members and students are to vacate the classrooms by 10 p.m. on Mondays for weekly scheduled cleaning.
Individuals or organizations do not need to check out a key for classrooms reserved. Access to classrooms is gained through a Proximity ID Card. Bass Lecture Hall requires keys. Keys are available for check-out in the LBJ School Dean's Office, located in room 3.384, from 8 a.m. to 5 p.m. Monday through Friday. Once checked out, these keys must be returned the following morning by 9 a.m. There are no exceptions to this rule. Rooms must be vacated and left in their original condition prior to the start of a previously scheduled class or event.
Wasserman Media Center:
The Wasserman Media Center, located on the basement level of the LBJ School, is designed for distance education classes and video conferencing purposes. To schedule use of this room for distance education or video conferencing purposes, please contact Michael McFarlin at mcfarlin@austin.utexas.edu.
Contact:
For more information or for assistance and permission for special configurations, please contact kellypratlett@austin.utexas.edu.
Available Reservation Space/LBJ School
Basement
Bass Lecture Hall (occupancy 161)
Wasserman Distance Education Room (occupancy 40-45)
First Floor
3.122 (tiered classroom, occupancy, 75-80)
3.124 (occupancy 75-80)
Second Floor
3.216 (occupancy 20)
3.219 (occupancy 20)
3.216/3.219 (partition opened, occupancy 40)
3.214 (occupancy 20)
3.220 (occupancy 20)
3.214/3.220 (partition opened, occupancy 40)
3.212 (occupancy 15)
3.221 (occupancy 15)
3.212/3.221 (partition opened, occupancy 30)
Third Floor
3.316 (occupancy 20)
3.350 (occupancy 20)
3.316/3.350 (partition opened, occupancy 40)
3.314 (occupancy 20)
3.355 (occupancy 20)
3.314/3.355 (partition opened, occupancy 40)
3.312 (occupancy 20)
3.360 (occupancy 20)
3.312/3.360 (partition opened, occupancy 40)