Meet Information

Entries

Format

Entries

Entries must be received by Saturday, February 10 at 6 p.m. Swimmers may enter a maximum of 3 individual events per day. Teams are limited to two relay entries per event. Enter all events, including bonus events, with previous best times achieved in short course yards. Do not convert times.

Teams with fewer than five swimmers may send an e-mail that includes: the team, team abbreviation, LSC, the swimmer’s full name (as registered with USA Swimming), USA ID, event number and description, and entry times for each swimmer.

Teams with five or more swimmers entered in the meet must submit their entries using Version 3 or 4 of Hy-Tek Team Manager software.

E-mail entries to Debbie Norval at anorval@austin.rr.com. Include the Hy-Tek file and a Word document of the entries by swimmer. If you don’t receive an email confirmation, your entries were not received.

Your entry fees along with the Team Information Sheet must be received no later than Thursday, February 15. Entries will not be processed if entry fees and/or the Team Information Sheet are not received on time.

No paper, phone, or fax entries will be accepted.

Entry Deadline

Entries for the meet must be received by Saturday, February 10 at 6 p.m. Entry fees and the Team Information Sheet must be received by Wednesday, February 22 at 6 p.m.

Swimmers will be entered in the order entries are received. The meet will be capped at 800 swimmers.

Entry Fees

$10.00 per individual event, $20 per relay. This includes the South Texas Swimming splash fee of $1.00 per splash.

Make checks payable to The University of Texas at Austin and mail to:

Meet Director — American Short Course
Debbie Norval
2808 Montebello Road #7
Austin, TX 78746

Deck Entries

Deck entries will be accepted on Wednesday from 4 – 5:30 p.m. and each morning for that day’s events until 8:45 a.m. The deck entry fee is $15.00 for individual events, $25 for relays to be paid at the time of entry. Deck entries (individual and relay) received before 5:30 PM for the next day’s events will be seeded. Deck entries on the day of the event, will be entered with NT in open lanes for pre-seeded events; in deck seeded events (400 IM, 500 and 1650 free), deck entries will be seeded by time. New heats may be created at the discretion of the Meet Referee based on the timeline for the session.

You may deck enter the next day’s events after deck entries close for the current session.

Swimmers not previously entered in the meet must present their USA swimming registration card at Clerk of Course to be able to deck enter.

Time Trials

Time trials will be conducted, time permitting, between prelims and finals on Thursday, Friday, and Saturday (following the 1650). Time trials will begin 15 minutes after the conclusion of prelims. Swimmers must be entered in the meet to time trial. Time trial events count toward the daily entry limit of 3 events.

Entries for time trials will be accepted at clerk of course until 11 a.m. each day. A swimmer is limited to a maximum of two SCY time trials during the meet. The order of events each day will be at the discretion of the Time Trials Referee. The entry fee is $10 per individual event, $20 per relay to be paid at the time of entry.

LCM Time Trials

LCM time trials will be offered on Sunday — warm-up at 9 a.m. with a 10 a.m. start. Entries for the LCM time trials will be accepted each day of the meet and from 8-9 a.m. on Sunday. Swimmers must have been entered in the meet to time trial on Sunday. Swimmers are limited to two LCM time trials. The order of events will be at the discretion of the Time Trials Referee. The entry fee is $10 per individual event, $20 per relay to be paid at the time of entry.

Qualifying Times

Swimmers must meet the attached qualifying times. However, swimmers may swim one bonus event for each individual event in which they are entered and meet the qualifying time. Swimmers should enter bonus events with an actual, provable SCY time — do not enter at the cut.

Officials

Help from visiting officials is always welcome. Visiting officials are asked to indicate their availability with the team’s entry forms or by e-mailing the meet referee at reward@prismnet.com

Format

The meet will be capped at 800 swimmers. Swimmers will be entered in the order entries are received.

This is a prelim/final meet. Events will swim slowest to fastest in prelims. During prelims, women will swim in the north course; men will swim in the south course. However, the Meet Director along with the Meet Referee reserve the right to (a) split the morning session and/or (b) run even/odd heats (instead of women/men) depending on the timeline for the prelim sessions.

Each prelim session will be seeded the evening before. All deck entries (individual and relay) received before 5:30 p.m. for the next day’s events will be seeded. For prelims there is a courtesy scratch. Please scratch the next day’s events that you will not swim by 5:30 p.m. the evening before the event. There is not a penalty for failing to scratch a prelim event; this is a courtesy to the other swimmers by eliminating an empty lane in prelims.

The 400 IM, 500 free and 1650 free will be deck seeded and require positive check in.

The 1650 is a timed final event. The fastest heat of women and men will swim at night during finals. But you may elect a morning swim. This election must be made by the Friday check-in deadline. The remaining heats will swim fastest to slowest, at the conclusion of prelims on Saturday.

All relays are timed finals. Teams may enter 2 relays in each event. The fastest two heats in each event will swim at night during finals. But you may elect a morning swim. This election must be made by the 5:30 p.m. courtesy scratch deadline the evening before the relay swims. Relay cards are due one hour before the relays should swim. Times will be posted.

There will be 5 heats in finals for the 400 IM and 500 free. All other prelim/final events will have 6 heats in finals. The finals sessions will be split with the A and B finals of all events swimming at 5:30 p.m. followed immediately by the C, D, E and where applicable the F heats.

The Meet Director and Meet Referee reserve the right to change the pool configuration for prelims and/or finals.

Scoring

This meet will not be scored.

Check-in

Positive check-in is required for the 400 IM, 500 free and 1650 free. Swimmers in the 1650 must also indicate if they intend to swim in prelims or finals. Check-in deadlines are as follows:

General Meeting

All swimmers must be represented at a general meeting to be held on Thursday following the 400 medley relay. We will meet on deck at the north end of the pool. Any change in the format of the meet will be decided at this meeting. It is each swimmer and coach’s responsibility to be aware of any changes made during this meeting.

Registration

All meet personnel, coaches, officials and participating athletes will be issued credential tags. Only persons with credential tags will be allowed access to the deck. Credential tags will be issued to all participating athletes and to coaches that are listed on the Team Information form. Team photographers will not receive credential tags. Media personnel should contact the meet director about credentials.

Coaches or a named team representative may pick up their team’s credential tags at the registration desk on Wednesday, February 21 from 6:30 - 8 a.m. or between 2 - 5 p.m. Coaches must present their 2006 USA Registration with current certifications to receive credential tags. The registration desk will be located on the lower level of the Swim Center across from the store. Credential tags not picked up at these times will be available at the Swim Center entry desk. Replacement credential tags will be available at a cost of $15. Coaches attending the meet without a team may purchase credential tags for $50, payable to The University of Texas.

Scratch Rule

Prelims — Each prelim session will be seeded the evening before. All deck entries (individual and relay) received before 5:30 p.m. for the next day’s events will be seeded. For prelims there is a courtesy scratch — see clerk of course. Please scratch the next day’s events that you will not swim by 5:30 p.m. the evening before the event. There is not a penalty for failing to scratch; this is a courtesy to the other swimmers by eliminating an empty lane in prelims.

Finals — Swimmers qualifying for finals have 30 minutes after the announcement of preliminary results to either scratch or declare their intent to scratch. Swimmers that timely indicate an intent to scratch must declare their final intention within 30 minutes following their last individual preliminary event.

Any finalist who does not scratch and fails to compete in finals will be barred from their next event whether in finals or prelims. Failure to compete in finals on Saturday will result in a $50 fine. Fines are payable to The University of Texas at Austin. Teams and/or swimmers will be barred from competition at the Swim Center until fines are paid.

The scratch box will be located at the clerk of course.

Awards

Heat winners in individual events in finals will be given a coupon that they can exchange at clerk of course for a $10 gift certificate.

Professional athletes are eligible for cash awards. No UIL, NCAA, or future UIL or NCAA athlete is eligible for a cash award. Each professional is limited to 4 cash awards. Cash awards will be paid to professionals that finish 1st, 2nd and 3rd place in each individual event. First place (2nd and 3rd) does not mean the first (2nd or 3rd) professional to finish.

1st place $1,000
2nd place $500
3rd place $250

Professionals that place in the money (1st, 2nd or 3rd in individual events) will need to present themselves to clerk of course to complete the required paperwork (a driver’s license will be needed). Checks will be issued by The University of Texas and mailed to athletes.