Graduate School Staff
The Graduate School is located in Main Building 101. Staff include the Vice Provost and Dean of Graduate Studies, the dean's executive staff (associate and assistant deans), dean's administrative staff, student services administrative staff, and Graduate Recruitment and Outreach staff.
Judith H. Langlois
Vice Provost and Dean of Graduate Studies, ad interim
512-232-3600
graduatedean@austin.utexas.edu
Executive Staff
Marvin L. Hackert
Associate Dean
Director, Faculty Development and Fellowship Programs
512-232-3604
m.hackert@austin.utexas.edu
- Faculty Development Program (FRAs and SRAs)
- Faculty Travel Grant Awards
- Big XII Faculty Fellowship Program
- Diversity Mentoring Fellowships
- Editorial Assistantships
- Graduate School Fellowships
- Professional Development Awards for Graduate Students
- Applications for Doctoral Candidacy and Related Student Matters in Architecture, Business, Engineering, Natural Sciences, Nursing, Pharmacy, Intercollegial - Computational and Applied Mathematics and Neuroscience
- Graduate School Select Admission Program
Terry Kahn
Associate Dean
Graduate Student Services
512-232-3634
tkahn@austin.utexas.edu
- Academic standing: warning status, bars on registration
- Applications for Doctoral Candidacy and Related Student Matters in Communication, Education, Fine Arts, Liberal Arts, Library and Information Science, Public Affairs, and Social Work
- Programs of work for Master's Degrees
- Monitoring Progress of Master's and Doctoral Students
- Extensions and Leaves of Absence; Continuous Registration; Readmission
- Grievances and Special Student Problems
- Petitions for Registration Exceptions
- Scheduling Final Oral Examinations
- Non-resident Tuition Entitlement Certification
- Extension of 6-year Time Limit for Courses Listed on the Program of Work
- TA, AI, GRA, ITA, IAI Employment
- 99 hour rule
Robert T. Wolfkill
Assistant Dean
512-232-3612
wolfkill@austin.utexas.edu
- Business Affairs
- Human Resource Services
- Coordinating Official for National Science Foundation (NSF), Jacob K. Javits and Ford Foundation fellowship programs
- Administrative liaison to UT Libraries, Harry Ransom Humanities Research Center, Center for American History, Michener Center for Writers, UT Press, and Blanton Museum of Art
- Compliance Officer
Michelle Broadway
Assistant Dean
512-232-3625
mbroadway@austin.utexas.edu
- Proposals for New or Changed Degree Programs
- Graduate Portfolio Programs
- Program Reviews
- Publications
- Communications team
- Graduate School Catalog
- Special Projects
- Graduate School Professional Awards
- Classification of Graduate Students
John Dalton
Assistant Dean
512-232-3626
jdalton@austin.utexas.edu
- External Relations
- Donor and Alumni Relations
- Prospective Graduate Student Recruitment
- Special Events
- Convocation
- Graduate School student awards assistance
Pat Ellison
Assistant Dean
Associate Director, Graduate and International Admissions Center
512-475-7398
pat.ellison@austin.utexas.edu
- Administration of the Graduate and International Admissions Center
- Processing of Graduate and International Admissions, and Residency Determination for the University
- GIAC Budget and Personnel
- Problem Applications
- Departmental Liaison
- Application Fee Waivers
- Residency Appeals
- Conditional Admissions Petitions
Dean's Administrative Staff
Karen
Bancroft
Executive Assistant
512-232-3601
- Assistant to Vice Provost and Dean of Graduate Studies, ad interim Judith H. Langlois
- Graduate Assembly minutes, committees, arrangements
- Graduate Studies Committee Roster
Gwen Barton
Senior Administrative Associate
512-232-3609
gbarton@austin.utexas.edu
- Assistant to Karen Bancroft
- Graduate adviser appointments
- Graduate program roster and signature page updates
- Estimated admissions forms
- Dobie Paisano Fellowship Program assistance
- Coordinator for THECB 18 Characteristics of Doctoral Programs Reporting
- Office facilities
- Supervision of Classified Staff, Administrative Section
- Competitions for and Administration of university fellowships: Pre-emptive, Recruitment, Continuing Fellowships
- Competitions for and administration of awards from external agencies: Fulbright-Hays Dissertation Research, Luce Scholars, Dolores Zohrab Liebmann Fellowships
- Graduate Student Professional Development Awards
- University Fellowships Programs
- Graduate Student Fellowship Fair
- Miscellaneous Scholarship Information
- Campus Visits
Debbie Hirsch
Webmaster
512-232-3615
djhirsch@austin.utexas.edu
- Systems administrator
- Webmaster
- Represent the office at university meetings on web issues
- Assist the office staff with computer hardware problems
- Provide technical support at convocation
Maggie Keeshen
Executive Assistant
512-232-3608
mkeeshen@austin.utexas.edu
- Assistant to Dean Hackert and Ms. Davila
- Coordinator, Faculty Development Program (FRAs and SRAs)
- Faculty Travel Grants
- Big XII Faculty Fellowships
- Assist Associate Fellowship Manager with graduate student fellowships
Ann Page
Administrative Associate
512-232-3602
annp@austin.utexas.edu
- Assistant to Associate Fellowship Manager, Mary Alice Davila
- Graduate Student Professional Development Awards
- Fellowship and tuition payments for university fellows
- Assist Associate Fellowship Manager with pre-emptive and continuing fellowship competitions
- AAUW Austin Chapter award competition
- NSF Survey
- Assist Associate Fellowship Manager with special events
Maria Ramirez-Romo de Vivar
Senior Graphic Designer
512-232-3618
mrrdv@austin.utexas.edu
- Art and graphic design for Graduate School publications and communications
- Concept development and coordination of graphic design and creative needs
- Assist with Graduate School's branding and visual concepts
- Layout production: type, image, art, visual concept
- Supervise quality and quantity standards of printed communication
Karen Sacratini
Accountant II
512-232-3610
sacratini@austin.utexas.edu
- Assistant to Assistant Dean Robert Wolfkill
- Account management and reconciliation
- Financial reporting
- Graduate Student Employment
- Non-resident Tuition Entitlement
- Travel and payment vouchers
- Human Resource Services (appointments, vacation/sick leave records, payroll)
- Cash deposit processing
- Telephone, key and long distance access requests
- Assist with NSF and Jacob K. Javits fellowships programs
- TA/AI Tuition Benefit Assistance liaison
Christopher Villalobos
Administrative Associate
512-232-3614
cmvillalobos@austin.utexas.edu
- Assistant to Assistant Dean John Dalton
- Alumni and donor relations
- Internal and external event support
- Reservations for MAI 101 Conference room
Student Services Administrative Staff
Renee Babcock
Degree Evaluator
512-232-3629
r.babcock@austin.utexas.edu
- Degree Requirements and Programs of Work
- Graduation Requirements
- Format of Theses, Reports, Treatises, and Dissertations
- Applications for Master's Graduation and Doctoral Candidacy
- Doctoral Degree Candidate Forms
- Extensions of 6-year Time Limit for Courses
- Transfer of Coursework from other institutions for use towards Master's degrees
- Scheduling of Final Oral Examinations
- In Absentia Registration
- Petitions for Changes in Master's and Doctoral Supervisory Committees
Casen Brown
Senior Administrative Associate
512-232-3624
casen@austin.utexas.edu
- Assistant to Associate Dean Terry Kahn
- Academic and Registration Policies and Procedures
- Grade changes
- Leaves of Absence
- Withdrawal
William Crain
Degree Evaluator
512-232-3628
williamc@austin.utexas.edu
- Master's Degree Programs and Programs of Work
- Graduation Requirements
- Format of Theses, Reports, Treatises, and Dissertations
- Applications for Master's Graduation and Doctoral Candidacy
- Doctoral Degree Candidate Forms
- Extensions of 6-year Time Limit for Courses
- Transfer of Coursework from other institutions for use towards Master's degrees
- Scheduling of Final Oral Examinations
- In Absentia Registration
- Petitions for Changes in Master's and Doctoral Supervisory Committees
- Master's Clearance List
Lynn Margason
Degree Evaluator
512-232-3630
doctapp@uts.cc.utexas.edu
- Graduation Requirements of Doctoral Students
- Doctoral Graduation List
- Monitoring Progress of Doctoral Students from Candidacy to Completion of Degree
- Format of Dissertations, Treatises
- Doctoral In Absentia Registration
- Doctoral Degree Certification
- Applications for Doctoral Candidacy
- Petitions for Changes in Doctoral Committees and Programs of Work
- Scheduling of Final Oral Examinations
- PhD Degree Candidate Forms
Julie Meyer
Director, Graduate Student Academic Services Office
512-232-3607
julie.meyer@austin.utexas.edu
- Supervision of Graduate Student Academic Services staff
- Liaison to graduate coordinators and graduate advisers
- Academic and Registration Policies and Procedures
- Continuous Registration of Doctoral Candidates
- Graduate School Bars, Scholastic Status, Grade Changes, Leaves of Absence, Withdrawal
- Departmental Grade Reports
- Cooperative Consortium
- Graduate Portfolio Programs
- Extension of Doctoral Candidacy
- Authorization to Teach Graduate Level Courses
- Termination of Graduate Programs
- Subpoenas
- Departmental Midterm Rosters
- Changes in Course Inventory and Course Schedule
Rebekah Sylvia
Administrative Assistant
512-232-3619
rebekah.sylvia@austin.utexas.edu
- Receptionist
- Supplies
Danielle Thoma
Administrative Assistant
512-232-3607
d.thoma@austin.utexas.edu
- Student Services and Degree Evaluator administrative support
- Inventory
- Graduate School Imaging processes
- Back-up Receptionist
Bob Penman
Thesis and Dissertation
Support Specialist
512-475-9365
bpenman@austin.utexas.edu
- Thesis and dissertation template and technical support
- Degree evaluation support
- Maintenance of Blackboard site for Graduate Advisers & Coordinators Guide
- Workshops and training for graduate students
Graduate Recruitment and Outreach Staff
Anthony J. Perez
Recruitment Specialist
512-232-3623
anthonyperez@austin.utexas.edu
- Graduate Recruitment and Outreach Program
- Prospective graduate student recruitment
- Liaison for department recruiting efforts
- Workshops and presentations on graduate school admissions, funding, etc.
- Recruitment events and special projects
- Recruiting travel grants
