The Texas Higher Education Coordinating Board (THECB) requires each doctoral program at a public university to provide data on 18 prescribed characteristics. Each doctoral program at The University of Texas at Austin is unique, and persons looking for complete information are urged to consult the program’s Web site and to contact the graduate adviser or graduate coordinator for their chosen program of interest. The official reports will be published each year at http://www.utexas.edu/ogs/admissions/characteristics.html.
The following information describes the data required and the process for preparing and delivering the report to the Graduate School. Some of the data has been compiled in a collaborative effort between the Graduate School and the Provost's Office, and conforms to THECB's new 7-Year Program Review criteria.
The focus of the 18 Characteristics reports should be to present data about the doctoral programs of the university from the perspective of the department or program while maintaining as consistent an approach to the data as possible. To that end, uniform data will be provided by the Graduate School and Provost’s Office for all programs, but with the expectation that reports will be annotated as needed to align university and departmental information where those conflict.
By THECB definition, programs are included only if in existence three or more years and are defined at the 8-digit Classification of Instructional Programs (CIP) code level.
Again this year, in a collaborative effort between the Graduate School and the Provost's Office, data and statistics have been compiled for many of the 18 characteristics through a consolidation of university internal records. These data and statistics will be posted within the Graduate Student Information System (GSIS) under "Aggregate Reports - 18 Characteristics Reports". The GSIS data is available at https://utdirect.utexas.edu/apps/gsi/grad_reporting/review_18c/ Graduate coordinators and graduate advisers have access to GSIS and designated preparers will be granted access upon request.
GSIS reports are a composite of graduate student data currently on file in various university information systems. Programs should vet these data and use the “Comments” field to describe differences, if any, between GSIS-produced data and the data maintained within your program or department; however, we ask that you please report these discrepancies to the Graduate School in an e-mail so that we may update our source systems. GSIS is intended to help programs with this complex and tedious reporting task but is limited by available data and we need your help to improve our shared information resources.
Your electronic report to the Graduate School is due Tuesday, December 1, 2015. Send your completed spreadsheet as an attachment via email to Danielle Thoma. Please do not reformat the report or convert to Word or PDF.
Completing the Form
This year, due to constructive feedback from the Graduate Coordinator Network, we are providing all preparers with pre-populated reports with data from Graduate Student Information System (GSIS).
On November 2, preparers will be able to download their reporting sheet through UT BOX, with data for 13 of the 18 characteristics pre-populated from the GSIS.
After you download your excel form for your program in your college/school's folder, it is your responsibility to review the data from GSIS for the 13 items. You may include supplemental information or explanatory notes in the “Comments” field, as necessary, to describe the data presented. You may also include corrections in the “Comments” field if your data do not agree with GSIS. Please do not change the data that has been filled in for you. Read the 18 Characteristics Form Frequently Asked Questions for additional information on completing the form.
After you have reviewed the 13 items, we need your input for the remaining six items of the report.
Information for the following measures is not available from central sources. Please provide the best information that you have available.
Please provide your programs's URL at the top of the form.
Item 5 - Admission Criteria
In the "Comments" field, include either the URL for your program's admission section in the Graduate Catalog or you may copy and paste that information into the response field.
Item 11 – Core Faculty Publications
The university is still in the process of gathering faculty publications data, and your faculty are still the best source for information on their publications, as they may have gathered this information for internal use or for reporting within the university. Please provide the best information you have available.
Item 16 - Date of Last External Review
There may not have been an external review. If so, note in the "Comments" field.
Item 17 - External Program Accreditation
There may (or probably will not) have been an accreditation review. If so, note in the "Comments" field.
Item 18 - Student Publications and Presentations
There is not an official database of this information but you may have previously started gathering this information for internal use or for reporting within the university. Please provide the best information that you have available.
Questions may be sent to Danielle Thoma, and they will be shared with the GSIS Team to be answered as soon as possible.