Composition and Organization of the Graduate Assembly


The Graduate Assembly has thirty-one members elected by Committees on Graduate Studies, six student members, and 17 ex officio members, including the president, the executive vice president and provost, the dean of the Graduate School, the vice president for research, and the deans of schools and colleges in which graduate work is offered. The chair of the Faculty Council serves ex officio as a voting member of the Assembly and as a member of its Agenda Committee. For purposes of election and representation, the Assembly is divided into three groups, as follows:

Group A Group B Group C
Fine Arts
Liberal Arts
Public Affairs
Social Work
Natural Sciences

Only members of Graduate Studies Committees are eligible for election to faculty seats in the Assembly. Faculty representatives serve three-year terms, one-third of the body being elected each year. Representatives from each group are elected by members of the Graduate Studies Committees belonging to that group. The six graduate students on the Assembly are appointed for one-year terms by the Graduate Student Assembly. Each of the groups is required to have at least one graduate student representative.

The Assembly has two officers, a chair and a secretary. Its work is carried out by three standing committees that study proposed legislation and then present their recommendations to the Assembly for discussion and vote at its regular meetings. In addition, the committees function to keep the Assembly apprised of other matters that may not require legislation but are closely related to Assembly business. The committees and duties of each are:

Administrative Committee

  • Flow of work to the Assembly
  • Relations with the Graduate School and the Administration
  • The Graduate Catalog
  • Funding
  • Rules and regulations for Teaching Assistants and Assistant Instructors
  • Student work loads
  • Rules and procedures for the Graduate Assembly
  • Elections

Academic Committee

  • Quality of graduate programs
  • Evaluation of existing graduate programs
  • Development and adoption of new graduate programs
  • Abolition or substantial modification of existing graduate programs
  • Student programs
  • Faculty work loads

Admission and Enrollment Committee

  • Minimum standards for admission of students to the Graduate School as candidates for the master's degree and the doctoral degree, and as nondegree-seeking students
  • Minimum standards for admission to the doctoral degree for continuing students admitted for a lower degree
  • Management of enrollment
  • Continuation of graduate students

In addition to faculty members of the Assembly, each committee includes at least one student, the chair of the Assembly (ex officio), the secretary of the Assembly (ex officio), the dean of Graduate Studies, or a designated representative (ex officio).

The chair of the Assembly, its secretary, the chairs of the three standing committees and deans from the Office of Graduate Studies are charged with coordinating the work of the committees and with setting the agenda for each Assembly meeting.


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