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Graduate Coordinator Network

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Graduate Coordinator Network (GCN)

Graduate Coordinator Network Meeting Minutes
March 25, 2014

The meeting was called to order by Kimberly Terry.

Announcements were as follows:

1. The annual GCN business and awards breakfast will be held Wednesday, May 21.

2. Amy Greenspan from Student Employment reminded us that the week of April 13 is National Student Employment Week.  A Student Employment Forum will be held April 23 from 1:30 – 3 p.m. in NOA 1.406.

3. Julie Meyer (OGS) reminded us that April 18 is the deadline for applying to graduate this spring.  Holly Bhasin and Bob Penman are joining Renee Babcock and William Crane as degree evaluators.  March 31 is Lynn Margason’s last day as she is retiring.  All degree evaluators are now cross-trained for both Master’s and PhD levels.

4. Philip Guerrero reminded us that the TXGap Summer Institute will be held in San Antonio on June 13.  The registration fee is $150.  Scholarships may be available.

Jeff Stellmach, LCSW, from HealthPoint Work/Life & Employee Assistance Program talked about a new service they have – Stress Reduction & Biofeedback Center.  (Appointments between 15 and 45 minutes are available.)  He led us in some stress reduction activities.  He is available to give presentations in our workplaces for groups of 8 to 10 people, or more.  He also mentioned other campus resources such as a Mindfulness Meditation Group, the University Yoga Club, and the EAP Office.  We can also view videos on the Counseling Center website from their Mind/Body Lab.

Jen Sims (Staff Ombuds) and Brittany Linton (Student Ombuds) shared information on their offices.  Jen is willing to hold classes for various workgoups, including one entitled, “Getting the Results that You Want.”  Brittany also leads classes, including one called, “How to Have Difficult Conversations with Advisors.”  They are willing to lead a mini conflict resolution workshop and/or How to Open Lines of Communication.

Julie Meyer (OGS) and Erin Wolf (ISSS Global Risk & Safety) discussed the new form graduating students must complete when applying for graduation.  If a student is going to a restricted country to do research, they are required to work with IOC to get this approved ahead of time.  The process for approval generally takes between two and four weeks, but the office prefers a six week lead time.  If a student’s home country is on the restricted list and the student is going on personal time, they do not need to complete the form.  However, if the student plans to conduct research while in their home country, they are required to get approval prior to their trip.  The list of restricted countries is on the International Office website.

*It is up to us (Graduate Program Coordinators) to make students aware of this policy.  The address for IOC is

Char Burke presented the report of the By-Laws/Nominations and Elections Committee.  Two positions are available on the Executive Committee.  Both positions are for three-year terms.  Members of the Nominations Committee (Char Burke, Rolee Rios, Sandra Catlett) must be notified by April 11 of nominations for the open positions.  Elections will begin around April 22.  The new EC members will be introduced at the May 21 breakfast.

Submitted by Sherry Melecki

Recording Secretary

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