Graduation Deadlines and Submission Instructions for Doctoral Candidates for fall 2013

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Steps to take to graduate in fall 2013

  • Register for Dissertation (_99W) for fall.

  • You must file to graduate by submitting the online Doctoral Graduation Application Form. The form can be completed and submitted online from September 4, 2013 until October 14, 2013. After October 14, any student who fails to complete the online Doctoral Graduation Application form must contact a degree evaluator in the Graduate School to request individual access. Students who do not submit a Doctoral Graduation Application form by November 22 will not be eligible to receive their degree in the fall.

  • Schedule your Defense/Final Oral Examination. Give your committee a copy of your dissertation at least a month before you plan to defend so each member can examine it. Then fill out the Request for Final Oral (pdf) form.  Secure signatures of your committee on this form indicating each of them agrees to attend the defense on the date shown, and submit the form to the graduate adviser in your department/program for his/her signature.

  • Submit the Request for Final Oral (pdf) form to the Graduate School at least two weeks in advance of the defense. This is how your Defense/Oral Examination is officially scheduled.

  • At the defense, the Committee Certification of Approved Version (see Format Guidelines - .pdf) should be signed by all members of your committee (any not attending will need to sign this page before the dissertation is submitted).

  • Make any required/requested revisions to the dissertation, check it carefully for grammar, spelling, punctuation, content and format (see Format Guidelines - .pdf), then convert the final approved version of the dissertation into one .pdf file.

    Additional information on converting your word or .rtf version of your dissertation to .pdf (including a link to an online .pdf converter) is available at the Electronic Thesis and Dissertations (ETD) site. (Some students have reported difficulty using the online .pdf converter. DO NOT WAIT until the last day to try to convert your dissertation or treatise or you may not be able to meet the deadline.) For assistance with problems converting your dissertation to .pdf format, contact Thesis and Dissertation Support Specialist, Bob Penman, at 475-9365.

  • Upload the .pdf file of your dissertation to the Texas Digital Libraries (TDL) by 5 p.m. on December 6, 2013. Your pdf file name should include the following information in lower-case letters, separated by an underscore: last name_document type_year of graduation and semester code 9 for fall graduates; for example, brown_dissertation_20139 or brown_treatise_20139. Publication of your dissertation in the exact version that has been approved by your committee is a requirement for the degree. Instructions for submitting the dissertation online can be found at the TDL Dissertation Submission Site. Additional technical support is available at http://www.tdl.org/support/. Texas Digital Libraries will provide Open Access to your dissertation free of charge.

    The TDL Submission Site provides students with an option to request the supplemental submission of their dissertation to UMI. Students selecting this option must submit a UMI Submission Packet (pdf) to the Graduate School Degree Evaluators along with their final paperwork submission. This submission packet is available at the Graduate School Forms page at http://www.utexas.edu/ogs/pdn/. Students selecting UMI publishing or registration services will be billed by The University of Texas for the associated fees.

  • Requests to Delay Publication: A student may request permission from the graduate dean to delay making the dissertation available to the public through the Texas Digital Libraries for up to a year in order to protect patent or other rights. This request must be supported by a written recommendation from the dissertation supervisor and must be submitted and approved prior to your graduation. If no petition is made to the dean, the dissertation will be searchable on the Web and available free from UT.

  • Submit all required forms and paperwork to the Graduate School by 5:00 p.m. on December 6, 2013.  For a detailed list of paperwork to be submitted, print the Checklist for Final Submission of Dissertation or Treatise for fall, 2013. Due to the large numbers of dissertations to be processed each semester, you are encouraged to upload your dissertation and submit all required paperwork as soon as possible. This paperwork may be submitted in person no later than December 6, 2013 by coming to the Graduate School, Main Building 101 or it may be mailed to arrive no later than December 6, 2013 to: The University of Texas at Austin, VP & Dean of Graduate Studies, 110 Inner Campus Drive, Stop G0400, Main Building 101, Austin, Texas 78712-1710.

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