Instructions For Completing the Application and Reporting Form
for the Cooperative
Parts I, II, and III of the Application and Reporting Form must be completed well in advance of the time that a student expects to enroll in courses at a member institution of the cooperative program. Prior to attending the first day of class, participating students are responsible for 1) submitting an original Application and Reporting form, complete with required signatures, to the graduate dean's office at the host institution and, 2) providing a copy of the same to the graduate dean's office at their home institution.
The student should:
1. Part I: Complete the student biographical information.
2. Part II: Obtain written consent of a) the graduate adviser or chair and, b) the dean of the graduate school at the student's home institution.
3. Part III: First, complete course information and obtain written consent of the instructor(s) and the preliminary approval of the graduate dean of the host institution. Then confirm student's registration and payment of fees at the home institution with the graduate dean's office at the host institution by either a) presenting a paid fee receipt or, b) signing a written confirmation of registration and payment. Students participating in the Cooperative Consortium program do not qualify for in absentia registration. When registration and payment at the home institution has been confirmed, the student will be given the final approval of the graduate dean of the host institution.
Part IV: Grades
Upon completion of a semester or summer term, the student is responsible for requesting the instructor(s) to send the student's grade to the graduate dean of the host institution. The graduate dean of the host Institution will enter the grade(s) (under Part III) on the original copy of a student's Application and Reporting Form, endorse the document (under Part IV) and return it to the graduate dean of the home institution.
If it becomes necessary for a student to withdraw from a course, he/she must first get the approval of the graduate dean of the host Institution, followed by the approval of the graduate dean of the home institution. If either dean fails to approve the student's request to withdraw, the student is obliged to continue with the course. Failure to do so will automatically result in a grade of F or U, whichever is applicable. Whenever the graduate dean of the host institution approves a student's request to withdraw from a course, she/he will enter the appropriate grade (on the original copy of the Application and Reporting Form) in accordance with the rules and regulations of the host institution governing student withdrawal from courses and then return the endorsed document to the graduate dean of the home institution for his action. The dean of the home institution will at all times keep the dean of the host institution apprised of final actions which she/he may take in connection with any request of a student to withdraw from a course being taken at the host institution.
Cooperative/Consortium Program for Graduate Students Application and Reporting Form (.pdf)