Adding and Dropping Courses

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Adding Courses

Official enrollment for the fall and spring semesters is determined on the twelfth class day (fourth class day in summer).  The university receives no state funding for adds after this date and instructors forfeit teaching credit as well.  Late adds and drops require substantial record-keeping and accounting.

The Graduate Add/Drop form, available from graduate program offices or the Graduate School, includes instructions for adding and dropping courses and provides for appropriate signature authority.

Fall and spring semesters

First four days:  students add courses via the web.  If the course is full or restricted, the student must have department approval to add the course.

Fifth through the twelfth class day:  courses are added by the department in which the course is offered. Students must have the approval of their graduate adviser.

Twelfth class day:  last day to add a course.  After this date, students may not add a course, except for rare and extenuating circumstances as approved by the graduate dean.  Requests to add a course after the twelfth class day require a letter of petition from the graduate adviser to the graduate dean and a completed Graduate Add/Drop form with all required signatures.

Summer terms

First two class days:  students add courses via the web.  If the course is full or restricted, the student must have department approval to add the course.

Third through fourth class day:  courses are added by the department in which the course is offered.  Students must have the approval of their graduate adviser.

Fourth class day:  After this date, students may not add a course, except for rare and extenuating circumstances as approved by the graduate dean.  Requests to add a course after the fourth class day require a letter of petition from the graduate adviser to the graduate dean and a completed Graduate Add/Drop form with all required signatures.

Dropping Courses

With the required approvals, a student in good standing may drop a course through the last class day of a semester.  A graduate student who is in a warning status because of failure to maintain a 3.0 grade point average (GPA) may not alter his or her registration without the approval of the graduate adviser.  After the twelfth class day (fourth in summer), the student must also have the approval of the graduate dean.

International students, in addition to obtaining the required approvals, must be advised by the International Office before dropping a course if their remaining course load will be fewer than nine hours in a long term or three hours, if registered, during the summer session.

Students employed as Assistant Instructors, Teaching Assistants, Academic Assistants, Assistants (Graduate), and Graduate Research Assistants may not reduce their course load to a less than full-time status.

For additional limitations on dropping courses see "Full-Time" Graduate Student Status.

Delete Drop

A student may drop a course through the fourth class day of the fall and spring semesters (the second class day of a summer term) via the web and receive a full refund.

A student may drop a course the fifth through the twelfth class days of the fall and spring semesters (the third and fourth class days of a summer term) through the department offering the course with a full refund.  Delete drops requested after the twelfth class day of the fall and spring term or the fourth class day of a summer term must be accompanied by a petition letter from the graduate adviser to the graduate dean.

Courses dropped during this period do not appear on the student's transcript.  The exact amount of the refund may be obtained from Student Accounts Receivable at 512-475-7777.

Q Drop

From the thirteenth through the twentieth class day of the fall and spring semesters (the fifth through the tenth day of a summer term), a student may drop a course with the approval of the graduate adviser and the graduate dean, but without a refund.  A Graduate Add/Drop form signed by the graduate adviser must be submitted to the graduate dean for approval.

Courses dropped during this period will appear on the student's transcript with the symbol Q.  They are not included in the student's GPA.

Q/F Drop

After the twentieth class day of the fall and spring semesters (the tenth day of a summer term) through the last class day, the student may drop a course with the approval of the instructor, the graduate adviser, and the graduate dean.  A Graduate Add/Drop form signed by the instructor and the graduate adviser must be submitted to the graduate dean for approval.

The instructor will determine whether the symbol Q or a grade F will be recorded.  Courses assigned the symbol Q appear on the transcript, but are not included in the student's GPA.

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