Grades and Credit/No Credit

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Letter Grades

Only courses in which a student earns a grade of C or better may be included in the Program of Work for a graduate degree.

To graduate, all graduate students must have a graduate grade point average of at least 3.00. The graduate grade point average includes all graduate courses and upper-division undergraduate courses in which the student earns a letter grade while he or she is enrolled in the Graduate School; the following are excluded: undergraduate courses taken through the university's Division of Continuing Education and Innovative Education; courses for which the symbol Q, W, X, I, CR, or NC is recorded; graduate or undergraduate courses the student took at the university before enrolling in the Graduate School; credit earned by examination; and courses taken at other institutions. The graduate grade point average also excludes grades in all undergraduate courses the student took from fall 1999 through summer 2008; upper-division undergraduate courses he or she took as a graduate student before fall 1999 and after summer 2008 are included.

Individual Graduate Studies Committees may set grade point average requirements of 3.00 or higher for all or a portion of their students' course work.

See Extension Credit for rules concerning University Extension credit for graduate courses that may be included in the grade point average.

Credit/No Credit (CR/NC)

Courses taken on the Credit/No Credit basis are not computed in the grade point average.  Students may take no more than twenty percent of the hours for the master's degree, and no more than a comparable portion of the Program of Work for the doctoral degree, on the Credit/No Credit basis.  The twenty percent Credit/No Credit limitation does not include dissertation, treatise, thesis, report, or master's recital courses.  A student who wishes to take a course or courses for Credit/No Credit may elect this option at the time of registration.  Between the first and fourth class day in a long term, or the first and second day in a summer term, students may change the grade status of a course online.  Between the fifth and twelfth class day in a long term, or the third and fourth day in a summer term, students may change the grade status of a course in the department offering the course.  Changes in grade status between the thirteenth class day and the published deadline in a long term, or the fifth day and the published deadline in a summer term, require a completed Graduate Add/Drop form signed by the graduate adviser.  Changes in grade status after the published deadline in long and summer terms require a completed Graduate Add/Drop form and a petition letter from the graduate adviser.

Course work requirements and methods of evaluation must be the same for students registered on the Credit/No Credit basis as for those registered on the letter-grade basis.  Performance at the level of C or above for both undergraduate and graduate courses taken on the Credit/No Credit basis is required to earn credit (CR).

Incomplete Grades

If a student does not complete all the assignments in a course before the end of the course, the instructor may report the symbol X (incomplete) to the registrar in place of a grade.  The student must then complete the course requirements by the last class day in his or her next long-session semester of enrollment.  The instructor must report a final grade by the end of the grade reporting period in that semester.  If these deadlines are not met, the symbol X is converted to the symbol I (permanent incomplete).  If the student is not enrolled during a long-session semester for twenty-four months following the end of the semester in which the X is reported and the instructor does not report a final grade, then the symbol X is converted to the symbol I.  The symbol I cannot be converted to a grade.  When the symbol I is recorded, the symbol X also remains on the student's record.

The period for completion of course requirements may be extended only under unusual circumstances beyond the student's control and only upon the recommendation of the instructor and the approval of the graduate dean.  Requests for an extension of X must be made to the graduate dean through the submission of a completed Update to Student Academic Record form by the instructor of record.  This request must provide reasons the student was unable to complete the course work by the last class day in his or her next long-session semester of enrollment after receiving the X.

Note:  TAs, AIs, GRAs, AAs, and Assistants (Graduate) may acquire no more than one temporary incomplete grade (X) and one permanent incomplete grade (I), or two temporary incompletes (X).

In Progress Grades

An asterisk (*) is used to report that a course is "In Progress."  Use of this symbol is restricted to the following courses:  dissertation, treatise, thesis (except 698A), master's report, recital (except 698RA), and departmental report.  Asterisk symbols assigned to any other course are automatically converted to incompletes by the Office of the Registrar.  The first semester thesis course (698A) and first semester recital course (698RA) should be assigned a grade or CR (credit) or NC (no credit).

During the semester in which the dissertation, treatise, thesis, report, or recital is completed by the student, a grade of CR (credit) or NC (no credit) should be assigned by the student's supervisor.

Grade Reports

Timely submission of grade reports to the registrar each semester is the responsibility of individual faculty members.  Faculty must meet grade report deadlines and should avoid assigning incomplete grades unnecessarily.

Grade Changes

After a grade is reported to the registrar, it may not be changed unless an error was made by the instructor.  All requests for change of grade should be submitted to the Graduate School on the Update of Student Academic Record form accompanied by an explanation of the nature of the error.  Approval by the graduate dean is required before the change can be sent to the registrar's office to be recorded.  The student's scholastic status is not changed until the next official grade-reporting period in which the student is enrolled at the university.

see Plus/Minus Grading System for more information

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