Graduation and Convocation Essential Information

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CONVOCATION 2015

  • WHEN Saturday, May 23, 2015
    Master's Ceremony begins at 9.00 am.
    Students must check in at 7:00 am, no later than 8:15 am.

    Doctoral Ceremony begins at 12:00 pm.
    Students must check in at 10:00 am, no later than 11:15 am.

  • WHERE Bass Concert Hall

PARTICIPATION

You must be registered in order to participate. Contact Danielle Thoma with any questions.

TICKETS

All guests must have a ticket to enter Bass Concert Hall because seating is limited. Students do NOT need tickets for convocation. Master’s students may pick up four (4) guest tickets and doctoral students may pick up five (5) guest tickets. You must be registered to participate in convocation to pick up tickets. Please only pick up the number of tickets you will use. Students with extra tickets may give them to other students who are participating in the same ceremony or return them to the Graduate School, Main Building 101.

Ticket pick up

From Monday, April 6 through Friday, May 22, students may pick up tickets at the Graduate School, Main 101, from 8 a.m. - 5 p.m. If the student is unavailable to pick up their own tickets, they may send a proxy. The proxy must know the student's EID in order to claim the tickets.

REGALIA

Regalia is required to participate in convocation.

DAY OF CEREMONY

Student Check-In
Students must check in at the lobby of McCullough Theatre, which is located on the northeast side of Bass Concert Hall.

  • Master's Students: 7:00 am
    If you arrive after 8:15 am, you will not be able to sit with your college/school. You will be seated backstage.

  • Doctoral Students: 10:00 am
    If you arrive after 11:15 am, you will not be able to sit with your college/school. You will be seated backstage.

Please plan to arrive early. Do not enter Bass Concert Hall with your family and friends. Instead, students go directly to the lobby of McCullough Theatre for student check-in.

Parking
Free parking will be available in all university parking garages as well as on most surface lots.

Parents and Guests
Parents and guests may enter Bass Concert Hall through the main entrance on 23rd Street, facing Royal Memorial Stadium. Doors open for guests of the master's ceremony at 8:15 am and doors open for guests of the doctoral ceremony at 11:15 am. They must have a ticket and present it to the usher.

Accessibility
if you or your guests require wheelchair access or have other special needs, please see the Bass Concert Hall's accessibility Web page. If you need special accommodation during the ceremony, please contact Danielle Thoma.

Security Procedures
To assist with making your visit to campus safe and enjoyable, please note the following safety procedures are in place: Backpacks, tote bags or any bag larger than 12 inches in any dimension will not be allowed into any of the Commencement venues. All bags are subject to search by security personnel. Those with larger prohibited bags will be turned away. Do not bring any packages that cannot be opened or inspected.

Photographs
Photographs will be taken professionally during the ceremony. The photographer will contact you via email with proofs and order forms after the ceremony.

Length of Ceremony
The ceremony lasts approximately two hours.

WATCH THE CEREMONY LIVE

We will live web streaming the ceremony. The link to view the ceremony will go live on our website on the day of the event.

FREQUENTLY ASKED QUESTIONS

1. Do I need a ticket to participate in the Graduate School Convocation?
No. All you have to do is register to attend the ceremony by May 18.

2. Do my guests need tickets for the Graduate School Convocation at Bass Concert Hall?
Yes. Guests do need tickets. Tickets can be picked up from April 6 until May 22 in Main Building Room 101 from 8am-5pm. Master's students may pick up 4 tickets and doctoral students may pick up 5 tickets. Tickets will be general admission and seating will be available on a first come, first seated basis in Bass Concert Hall.

3. What if I need extra tickets?
The Graduate School cannot accommodate requests for additional guest tickets. Students with extra tickets may give them to other students who are participating in the same ceremony or return them to the Graduate School in Main Building Room 101. Any unclaimed tickets will be available at the will call table at Bass Concert Hall just prior to the beginning of the ceremony. The will call tickets will be distributed on a first-come, first-served basis. For any guest without a ticket, an overflow area will be available in Bass Concert Hall where the entire ceremony can be viewed via closed circuit television. The ceremony will also be streamed live over the internet.

4. What happens if I forget to register for convocation by May 18, 2015?
Contact Danielle Thoma in the Graduate School.

5. If I do not complete all requirements for my degree this semester, may I participate in the ceremony anyway?
No. All degree requirements must be fulfilled to walk across the stage.

6. If I completed all my degree requirements in a past semester but am not currently a student, will I be able to participate in convocation?
Yes. Just go to the registration link by May 18, 2015 and sign up to participate in the ceremony.

7. Will I receive my diploma at the ceremony?
No. Six weeks after the graduation date, the Office of the Registrar will mail your diploma to the permanent address you have listed in your University of Texas at Austin directory information. If you would like to pick up your diploma from the Office of the Registrar, call 512-475-7620 to make arrangements, or stop by their office in Room 1 of the Main Building. To verify or change your address, click here

8. Will my name be read out loud?
Yes. Each graduate/candidate will have his or her name read aloud along with their program name, will be hooded, and will walk across the stage.

9. What should I bring to the ceremony?
Just your regalia. Do not bring any items that will not fit in your pockets or a small purse that can tuck under your gown. There is NO place to leave items during the ceremony—the room will not be locked and you will NOT return to this room after the ceremony.

10. How do I know the colors that should be in my academic hood and tassel?
The University Co-op has charts to determine the colors of your college/school. The University of Texas at Austin uses the “Academic Costume Code and Ceremony Guide” by the American Council on Education.

11. My family can’t make it to the ceremony. Can they watch it online?
Yes. We will live web streaming the ceremony. The link to view the ceremony will go live on our website on the day of the event.

12. How can I find hotels for my guests?
Information on hotel and motel accommodations is available on the Austin Convention and Visitors Bureau Web site

13. Where can I get graduation announcements?
Invitations and announcements may be ordered from the University Co-op. For more information, click here.


Tickets

While Students do NOT need tickets for convocation, all guests must have a ticket to enter Bass Concert Hall.


Contact

Questions about participating in convocation may be directed to Danielle Thoma.


University-Wide Events

University-wide Commencement
Texas Exes Great Texas Exit

Degrees Conferred

The Office of the Registrar is responsible for official verification of degrees awarded. Please visit the registrar's verification information.

Your diploma is mailed about six weeks after graduation by the Office of the Registrar. It bears your name, graduation date and degree and the university’s seal and signatures. Make sure your address information in UT Direct is up to date.

 

Purchase gifts at the Co-op

Looking for a gift for your recent graduate?
Purchase great items at the UT Co-op.

 

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