Football Tailgate Policy 2013

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With your cooperation in adhering to the following tailgate guidelines and procedures, fans can enjoy this pregame activity and the excitement of Texas Longhorn Football. Take pride in being a Texas Longhorn fan and be respectful of other fans, use good judgment, and common sense. Hook ‘Em Horns!

Introduction

Parking and Transportation Services is a fully self-funded auxiliary department of The University of Texas at Austin. By state law, no funds can be used to support parking from either the state or the university. Instead, we are tasked to generate the funds needed to provide, maintain, and regulate parking only from those that use the service.

The following policies and procedures concerning parking, tailgating, and fan conduct at The University of Texas at Austin are designed to help fans’ event planning and ensure a family-friendly, safe, and enjoyable experience for all! Hook ‘Em!

If you have any questions or comments regarding this policy, please contact us by email at parking@www.utexas.edu.

Purpose

Provide a safe environment at all tailgating events. The goals and objectives of the Football Tailgate Policy are to ensure a safe enjoyable environment that will enhance and promote integrity, civility, ethical conduct, and good sportsmanship amongst fans, students, and visitors attending the tailgate events.

Tailgate Policy

The following rules and regulations have been formulated and will be in effect for public safety. These rules are intended to be general guidelines. Parking & Transportation Services reserves the right to modify these rules at any time for the safety and effective administration of the event.

Enforcement

The University of Texas at Austin, UT Athletics, University of Texas Police Department, and Parking & Transportation Services reserve the right to refuse service to anyone at any time – inappropriate behavior will result in the permanent loss of all parking and tailgating privileges.

At its discretion, the University of Texas Police Department (UTPD) may terminate tailgate parties, or take other appropriate actions toward individuals, groups, or organizations whose conduct is in violation of or conflict with the outlined Football Tailgate Policy. Failure to comply with directions from UTPD or any other university officials may result in eviction from university property without a refund of services.

Responsibility

*Anyone renting a space at Centennial Park is responsible for the conduct of their guests. No parking accommodations are made for guests near Centennial Park. Refer to the Parking Options on University Property and Parking Options on State Property sections below for public parking options on game day.

Children should be supervised at all times – please use extreme caution when driving into or leaving the parking lots.

Tailgate Size

In parking lots, green spaces (grassy areas) within 15 feet of parking lots are reserved for fans assigned to those parking spaces.

*Tailgating set-up is limited to the space(s) that you have purchased at Centennial Park. Amenities such as grills and furniture must be utilized within your allotted space(s).

Delineating perimeters (“staking ground”) for tailgate sites is prohibited at all times.

Tailgater is to ensure that tents and canopies are anchored appropriately by utilizing sandbags, water barrels, or weights. (Unanchored tents/canopies can easily be blown over and present a safety hazard and/or may cause damage to property). Do NOT anchor by placing stakes.

Any person damaging university property will be responsible for the cost of repairs including damages to grass from cooking grease and sprinkler damage.

Tailgating Times

Tailgate equipment may be set up no earlier than 7 a.m. on game day and removed no later than 6 p.m. the day after the game.

Claiming tailgate areas prior to 7 a.m. on game day is prohibited and may result in the loss of tailgating privileges.

There are NO exceptions to the tailgating time policy. Tailgating spaces in lots are first-come, first-served. However, in Centennial Park, your paid reservations assure you of having access to your purchased space beginning at 7 a.m. on game day.

*Centennial Park Space Fee

Reserved tailgate space(s) on Centennial Park are not guaranteed until FULL payment is received by the required deadline date. Centennial Park spaces will be filled by the season first and then any available spaces after that point will be sold on an individual game basis. The payment deadline for season space sales is July 15, 2013 and for individual game space sales is August 15, 2013.
 

Fees

All sales are final.

There is no parking available near Centennial Park. Refer to the Parking Options on University Property and Parking Options on State Property sections below for public parking options on game day.
 

Payment Options

Check

Payment by check is to be made directly to The University of Texas at Austin, Parking & Transportation Services department. A printed or copy of the approval, displaying your reservation confirmation, must be included with your payment. Please mail this information to:

The University of Texas at Austin
Parking & Transportation Services
P.O. Box 7546
Austin, TX 78713

Cash

Cash payments are only accepted at the PTS Cashier Office located at 1815 Trinity Street (corner of Trinity St and Martin Luther King Blvd).

Credit Card

Credit Card payments (Visa, MasterCard, and Discover) can only be made online or in person. For online payment, an electronic identification (EID) and password is required and will be provided to you in your confirmation email.

*Cancellation

Please email eparking@www.utexas.edu to cancel your reservation. Doing so will allow another tailgater on the waiting list to take advantage of the Centennial Park space. A refund may be sent to you depending on when you cancel your reservation:

Parking Options on University Property

Tailgaters must NOT enter the tailgate space(s) prior to 7 a.m. on game day. This includes set up of any kind.

Parking permits or paid receipts will be required for all vehicles entering the designated parking lots.
 

Pre-Pay Lots

First-come, first-served parking is available in lots 15 (along University Ave), 16 (along Speedway), 17, 18, 31, 92, 27th Street Garage (TSG), Speedway Garage (SWG), San Antonio Garage (SAG), Conference Center Garage (CCG), and Guadalupe Garage (GUG) beginning at 7 a.m. on game day. The parking fee is $15 per vehicle. All sales are final.
 

ADA Pre-Pay Lots

First-come, first-served parking is available in lots 11 (21st Street between Speedway and San Jacinto), 16 (24th Street between Speedway and San Jacinto), 20, and 80 beginning at 7 a.m. on game day. The parking fee is $15 per vehicle. All sales are final.
 

Permits

Permits must be displayed at all times while on university property. Depending on the parking permit issued, permits must be hung from the rearview mirror or placed on the dashboard.

A parking permit entitles the permit holder to one parking space for his/her vehicle.

Parking Options on State Property

Open lot spaces are available on a first-come, first-served basis. Parking/Tailgate space tickets for lots 6, 8, 11, 18, 19, and partial lot 22 will go on sale on Friday at 6 p.m. at the designated lots.

More information can be found on the Texas Facilities Commission website.

*Centennial Park Space Permit

Space permits will be sent by US mail in August. A space location map will be sent along with your confirmation by email to the email address you provide on the reservation form. Your permit(s) will have your reserved space number indicated on it. Permits must be displayed and visible at all times.

Travel Lanes/Sidewalks

All sidewalks, drive lanes, and fire lanes must be kept clear of all equipment and vehicles. Cords, satellite dishes, etc. must be confined to each tailgate space and cannot be stretched across sidewalks or drive lanes.

Vehicles must be able to access parking spots via travel lanes. Also, for the safety of tailgaters, travel lanes must remain clear for emergency vehicles to pass.

*Vehicles will only be allowed to drive on the sidewalks surrounding Centennial Park to unload/load tailgate equipment and then MUST be removed immediately. Failure to remove vehicles within a timely manner could result in a citation and loss of tailgating privileges.

Selling on University Property

The University of Texas at Austin does not permit unauthorized soliciting or collecting of contributions, vending, distribution of flyers, or other promotional/advertising materials on university property.

Advertising, Sponsorship, & Commercial Logos on University Property

 
Commercial activity or solicitations are not allowed on The University of Texas campus or property.

Space and/or parking permits do not grant the permit holders any right to display advertising, banners, signs, or commercially logoed vehicles or to distribute promotional items at the designated parking lot or elsewhere on university property. Fans may be asked to remove inappropriate banners or signs. Violations of these restrictions may result in revocation of the holder’s permit for future events. Any and all promotional activities, solicitation, or advertising displays must be approved and contracted with UT Athletics multimedia rights holder, IMG College, prior to game day. Learn more at UT Athletics Sponsorship, Advertising, and Promotions.

Don’t forget, H-E-B Tailgater of the Game judges will be roaming the parking lots looking for the next big winner! Visit TexasSports.com for more information on the H-E-B Tailgater of the Game contest and how you can participate.

Portable Toilets

Individuals may not arrange to bring portable restrooms onto campus. The University of Texas at Austin provides port-o-lets throughout campus for the convenience of fans. Please ensure that friends and family utilize the portable facilities provided and not the university grounds, shrubs, garages, parking lots, or Waller Creek.

Consumption of Alcohol

The University of Texas at Austin shall not be held liable or responsible for any actions taken by the public or tailgaters while on state property or in regards to alcoholic beverage consumption.

Individuals are responsible for compliance with all local and state laws governing alcohol consumption.

Tents

 

Securing and Setup

Tailgaters are to ensure that tents and canopies are anchored appropriately by utilizing sandbags, water barrels, or weights. (Unanchored tents/canopies can easily be blown over and present a safety hazard and/or may cause damage to property.)

Do NOT anchor by placing stakes. The use of stakes may result in the loss of tailgating privileges and result in fines and bills for any damages.

Tents or canopies must be secured. Tents, canopies, and tailgating amenities including furniture, grills, generators, or satellite dishes may not obstruct sidewalks, drive lanes, or pedestrian walkways.

*Tailgating set-up at Centennial Park is limited to the spaces that you have purchased.
 

Other Responsibilities

Any person damaging university property will be responsible for the cost of repairs, including damage to the grass from cooking grease and sprinkler damage.

If tents are being used, the tent shall be UL approved and have a Fire Resistive Rating Level. Tents used for grilling shall be completely open on all sides.

The University of Texas at Austin is not responsible or liable for accidents, damage, loss, or theft of materials, items, or personal property left overnight.

Grilling

Groups may bring their own food and picnic items to their tailgate area. Grilling permitted. All fires must be contained within grills. Extinguish charcoal fires thoroughly with water before leaving them unattended.

Be sure that charcoal from BBQ pits are cooled and taken with you, to be disposed of properly. DO NOT leave or dump charcoal, wood, or grease in the trash cans, grass, shrubs, parking lots, or street drains.

Any person damaging university property will be responsible for the cost of repairs including damages to grass from cooking grease and sprinkler damage.
 

Grilling Guidelines

Guidelines for grilling and use of portable cookers in tailgating lots on campus, per the UT Fire Marshall, are listed below.
Barbecue grills, smokers, and/or deep fryers:

The area within 10 feet of the barbecue grills, smokers, and/or deep fryers shall be cleared of all debris and grass shall be six inches minimum from the heating surface.
 

Propane Grills and Cylinders

General Guidelines
The maximum size propane gas cylinders allowed is 20 lbs.

A maximum of one spare cylinders is allowed at any cooking location and shall be located a minimum of 10 feet from the cooking operation.

While in use and in storage, propane gas cylinders shall be in the upright position or positioned so that the pressure relief valve is in direct communication with the vapor space of the cylinder.

If tents are being used, the tent shall be UL approved and have a Fire Resistive Rating Label. Tents used for grilling shall be completely open on all sides.

Cleanup and Storage
At the conclusion of the cooking process, properly dispose of all combustible material.

To properly extinguish charcoals, pour water on the charcoals and dispose of them in a metal container with a metal top/cover. Do not put charcoals in any trash receptacle, bin, or dumpster.

Shut off valves prior to disconnecting propane cylinders from barbecue grills, smokers, and/or deep fryers.

Propane cylinders shall be removed from grills prior to storing the grill.

Grills shall be fully cooled prior to storage; then properly secure and clean up your area.

Towing

Any vehicles without a valid permit or pre-paid parking receipt visibly displayed in the vehicle before, during, or after the game will be considered unauthorized vehicles and shall be cited and towed from university property.

Unauthorized vehicles will be towed or relocated at the owner or operator’s expense. If your vehicle gets towed, you may contact (512) 471-6126 for its location and payment.

Generators

Generators are allowed on campus. All generators must be equipped with a noise-reducing device (manufacturer-approved cover or muffler). You should not be able to hear your generator much beyond the proximity of your tailgate site. Try to direct generator exhaust towards an open area like empty parking spaces or drive lane away from your immediate neighbor.

Special care should be taken when managing fuel and extension cords affiliated with generators.

Being a good neighbor is also recognizing and accepting the fact that you are in a university parking lot or park that is converted for six to seven weekends per year into a tailgate area. Some people will be using a generator that will produce some noise. Please expect some noise, BBQ smoke, and extra traffic. We ask that you be reasonable in your expectations and tolerant of your neighbors. If we all follow this advice and are good neighbors, we should be able to coexist and enjoy the tailgating experience together with few issues.

Pets

Pets are not allowed to run freely in the tailgate areas; they must be on a controlled leash. Animals shall not be left unattended or secured to university property.

Pet owners are solely responsible for their pets and any damage or injuries that may occur. Ill-behaved pets or ones deemed dangerous, intimidating, or destructive will be evicted and banned from university property.

Clean up after your pet.

Trash & Clean-Up

Dispose of all trash in trash receptacles located in the RV lots and park areas or pack it out. The disposal of grease, hot coals, or hazardous materials onto the grounds or into the storm drains is prohibited.

Failure to keep the area clean during your stay or leaving your site unclean when you leave may result in fines and fees related to clean-up in addition to loss of tailgating privileges.

Guest Conduct

The close configuration of tailgate areas requires that our guests be good neighbors and conduct themselves in a manner that provides for the comfort and enjoyment of all.

The person who has reserved the site is responsible for the conduct of their guests. No parking accommodations are made for guests. Guests must purchase a parking space for their vehicle in areas designated for public parking. Refer to the Parking Options on University Property and Parking Options On State Property sections for guest parking options on game day.

The University of Texas at Austin, UT Athletics, the University of Texas Police Department, and UT Parking & Transportation Services reserve the right to refuse service and to evict anyone from the tailgating areas at any time – inappropriate behavior will result in the permanent loss of all parking and tailgating privileges.

Security & Safety

It is the responsibility of each tailgate party to secure tailgate items. Tailgaters should lock food, beverages, and valuables out of sight in vehicles; extinguish all fires or flames; unplug electrical outlets; secure barbecue pits, chairs, and ice chests; and store beverages in locked containers.

The University of Texas at Austin is not responsible or liable for accidents, damage, loss, or theft of materials, items, or personal property at any time.

Traffic Control Devices & Event Staff

Do NOT remove or move barricades, barrels, chains, cones, signs, or any other traffic control devices. Entering a parking lot by driving over a curb is prohibited.

Be courteous and respectful to all Parking & Transportation guards and event staff. Remember, we are here to help protect the space you have reserved and paid for.

The University of Texas at Austin, UT Athletics, the University of Texas Police Department, and Parking & Transportation Services reserve the right to refuse service to anyone at any time – inappropriate behavior will result in the permanent loss of all parking and tailgating privileges.

Lost Items

It is the responsibility of each RV/tailgate party to secure all personal items. It is strongly recommended that you lock up your valuables. The University of Texas at Austin is not responsible or liable for accidents, damage, loss, or theft of materials, items, or personal property occurring in the RV lot.
 

Lost & Found

During and after the game, all unclaimed items are to be turned over to the University of Texas Police Department. You may contact them at (512) 471-4441 if you have any questions.

Emergency Information

In case of an emergency, call 911. For non-emergencies call the University Police Department at (512) 471-4441.


PTS Office
Trinity Parking Garage (TRG)
1815 Trinity St. (Map)

Open Monday - Friday
except official university holidays
Cashier Office: 8 a.m. – 7 p.m.
Administrative Office: 8 a.m. – 5 p.m.

Phone: 512-471-PARK (7275)
Fax: 512-232-9405

parking@www.utexas.edu
garages@www.utexas.edu
Twitter: @utaustinparking, @utshuttle, @bikeut