Payroll Services

***News/Spotlights***

• HRMS is Now Available!
  The university recently released a comprehensive software application combining human resource processes into a single user-friendly interface. This first phase of the Human Resource Management System (HRMS) has built a foundation for managing positions and meeting human resource needs specific to our campus and higher education.
  
  Visit the HRMS Project Web site for announcements and for information onthe software's future phases.


• Salary Spread
  Additional IRS regulations were issued in July 2008 which could impact certain salary spread participants. The maximum salary deferral amount is now subject to the IRS Section 402(g)(1)(B) limit, which is $15,500 for 2008. Please see the revised Salary Spread Requirements and Salary Spread Request Form for additional details. To elect salary spread, this form must be received by Payroll Services no later than Aug. 31, 2008.
• DE 216 OVM Web Tutorial
  Information about OVM documents.
• Turn Your Vacation Payment into Retirement Savings!
  Information on deferring unused annual leave payment with a UTSaver Deferred Compensation account.
• Retiree Insurance Bills-New AutoPay payment option
  We are pleased to announce a new payment option for retiree insurance: AutoPay. This option allows you to set up automatic payments directly from your bank account.

• Paycheck Profile
  Employees can use UT Direct to update their Paycheck Profile information including: W-2 address, check distribution, Direct Deposit bank information, and tax withholding information.
• Electronic Earnings Statement
  View your earnings statement online. You will receive email notification when your earnings statement is available each payday.
• W-2's
  Payroll Services offers W-2 forms on the web via UT Direct. Employees can access their W-2 data at any time, and reprint the forms if necessary.
• Communication Device Allowance (CDA)
  Departmental personnel can set up communication device allowance (CDA) payments to employees whose job requirements warrant the use of a cell phone or personal digital assistant. The CDA policy, 9.2.9 in the Handbook of Business Procedures, should be reviewed before completing the Communication Device Allowance Request. After approval has been obtained, a one-time equipment allowance and monthly supplemental allowances can be established using the Communication Device Allowance system by authorized individuals. CDA allowances will be paid to the employees on the first semi-monthly pay period.
  

• Producing and distributing payroll for over 22,000 employees
• • Compiling and disseminating payroll deduction information and other payroll activity reports to UT departments, state agencies and outside vendors
  • Producing monthly, hourly and special payment payrolls
  • Promoting participation of direct deposit and electronic earnings notification
• Tax reporting and compliance
• • Withholding and remitting employment taxes to the Internal Revenue Service
  • Preparing and reporting year-end tax information including IRS Forms W-2 and 1042S`
• Nonresident Alien tax status evaluation
• • Tax treaty compliance
  • Adherence to nonresident employment guidelines

The University of Texas at Austin Mission

*Note: Best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.