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Payroll Services

Welcome! We are a team of payroll professionals dedicated to serving the university community. Our primary goal is to provide timely and accurate payroll services while ensuring compliance with all applicable laws and policies. Additional responsibilities of Payroll Services include federal and state reporting, administering and remitting employee deductions and employer contributions, taxable fringe benefits administration, departmental fringe assessments, retiree insurance billing, and nonresident alien taxation.

We hope the information on our website is useful, and that you will visit frequently. Feel free to contact us if you have questions or ideas that would help us serve you better.

~Leslie Saucedo, Director

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NEWS AND SPOTLIGHTS

1042-S Forms for Tax Year 2014
Nonresident employees who earned wages that were exempt from federal withholding taxes due to a 2014 tax treaty will receive a 1042-S form from Payroll Services. Many nonresidents receive both a 1042-S and W-2 form when wages earned are above the tax treaty limit. Additionally, the Office of Accounting provides 1042-S forms, reporting scholarships, fellowships, royalties and cash prizes paid to nonresidents during the tax year. 1042-S forms were mailed Feb. 11 to either the individual's campus or home mailing address. For information about filing nonresident alien tax return forms with the IRS, please see the International Office website.

2014 W-2 Forms Now Available!
The 2014 W-2 Forms are available online via UT Direct as of Jan. 9, 2015. Log in using your upgraded UT EID and password to claim yours today!

2015 Tax Rates
The IRS has issued new federal tax rates for the 2015 tax year. In addition to the withholding tax changes, the Social Security wage base limit increased from $117,000 to $118,500. For individuals under the wage base limit, total Social Security and Medicare tax is 7.65% (6.2% plus 1.45%). Additional Medicare of 0.9% remains in effect for wages above $200,000.

New! Toopher Security Enhancements
The University of Texas at Austin has implemented Toopher, a two-factor authentication tool as a way to provide added security for certain UT Direct online services. My W-2 and My Paycheck Distribution/Bank Info-Payroll now require the use of Toopher in order to protect employees’ sensitive payroll data. To log in to these pages, users must enter their UT EID and password, and then authenticate using Toopher. Users must have access to a mobile phone to use Toopher’s text messaging / SMS option, or a smartphone or tablet to use the Toopher App. Users may also use the Printed One-Time Passcodes option, which does not require a mobile phone or smartphone.

Information about setting up two-factor authentication is available on the ITS website and the ITS Help Desk can be contacted with questions related to this. Basic instructions for accessing the payroll webpages using Toopher are also available online.

For employees who cannot use Toopher, alternate processes will continue to be available:

Campus-wide notification regarding two-factor authentication from the Chief Information Security Officer can be found here.

Archived News and Spotlights

Did you know... ?
Payroll tidbits by the numbers!

—Our customer service staff receive an average of 1,100 calls to our main phone line each month (which does not even include calls made to our 21 other phone lines!)

—We process approximately 36,839 paycheck records for the three payrolls issued every month.

—On average, 98.67 percent of monthly paychecks are direct deposited while 94.07 percent of semi-monthly paychecks are direct deposited.

—This past year, we issued 37,726 employee W-2 Forms and processed just over $1.1 billion in salary and wages to UT Austin & System Administration employees (who were also paid on our payroll).