Payroll Services

***News/Spotlights***

• New Income Tax Withholding Rates Effective April 1, 2009!
  The IRS has issued revised Federal Withholding Tax tables as a result of the American Recovery and Reinvestment Act (ARRA) of 2009. Many will recognize the more informal reference to the Act as the stimulus package. The impact of these changes will be a reduction in the federal income tax paid each month and an increase in net (take home) pay. The tables are effective for any salary payments made on or after April 1, 2009. Employees are encouraged to review their personal tax situation to ensure adequate amounts are being withheld. For additional assistance, contact your tax preparer or review IRS Publication 919, How Do I Adjust My Tax Withholding?. Employees may change their withholding status via My Paycheck Profile in UT Direct or by submitting a new Form W-4 to Payroll Services.
• HRMS is Now Available!
  The university recently released a comprehensive software application combining human resource processes into a single user-friendly interface. This first phase of the Human Resource Management System (HRMS) has built a foundation for managing positions and meeting human resource needs specific to our campus and higher education. Visit the HRMS Project Web site for announcements and for information on the software's future phases.
  
• Salary Spread for New Members
  To elect salary spread for the upcoming fiscal year, new participants should submit a Salary Spread Request Form to Payroll Services. The form must be received on or before Aug. 31, 2009. For additional information regarding the impact of IRS regulations (including the maximum deferral limit) please see the Salary Spread Requirements.
• Salary Spread for Continuing Participants
  Employees who participated in salary spread in the 2008-09 fiscal year do not need to complete a new form or take any further action in order to continue in the program in 2009-10. However, current participants who wish to cancel participation for next fiscal year must submit a Salary Spread Request Form, selecting "cancellation". The cancellation request must be received in Payroll Services on or before Aug. 31, 2009. For additional information regarding the impact of IRS regulations (including the maximum deferral limit) please see the Salary Spread Requirements.
• DE 216 OVM Web Tutorial
  Information about OVM documents.
• Turn Your Vacation Payment into Retirement Savings!
  Information on deferring unused annual leave payment with a UTSaver Deferred Compensation account.
• Retiree Insurance Bills-New AutoPay payment option
  We are pleased to announce a new payment option for retiree insurance: AutoPay. This option allows you to set up automatic payments directly from your bank account.

• Paycheck Profile
  Employees can use UT Direct to update their Paycheck Profile information including: W-2 address, check distribution, Direct Deposit bank information, and tax withholding information.
• Electronic Earnings Statement
  View your earnings statement online. You will receive email notification when your earnings statement is available each payday.
• W-2's
  Payroll Services offers W-2 forms on the web via UT Direct. Employees can access their W-2 data at any time, and reprint the forms if necessary.
• Communication Device Allowance (CDA)
  Departmental personnel can set up communication device allowance (CDA) payments to employees whose job requirements warrant the use of a cell phone or personal digital assistant. The CDA policy, 9.2.9 in the Handbook of Business Procedures, should be reviewed before completing the Communication Device Allowance Request. After approval has been obtained, a one-time equipment allowance and monthly supplemental allowances can be established using the Communication Device Allowance system by authorized individuals. CDA allowances will be paid to the employees on the first semi-monthly pay period.
  

• Producing and distributing payroll for over 22,000 employees
• • Compiling and disseminating payroll deduction information and other payroll activity reports to UT departments, state agencies and outside vendors
  • Producing monthly, hourly and special payment payrolls
  • Promoting participation of direct deposit and electronic earnings notification
• Tax reporting and compliance
• • Withholding and remitting employment taxes to the Internal Revenue Service
  • Preparing and reporting year-end tax information including IRS Forms W-2 and 1042S`
• Nonresident Alien tax status evaluation
• • Tax treaty compliance
  • Adherence to nonresident employment guidelines

The University of Texas at Austin Mission

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