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Payroll Services

Welcome! We are a team of payroll professionals dedicated to serving the university community. Our primary goal is to provide timely and accurate payroll services while ensuring compliance with all applicable laws and policies. Additional responsibilities of Payroll Services include federal and state reporting, administering and remitting employee deductions and employer contributions, taxable fringe benefits administration, departmental fringe assessments, retiree insurance billing, and nonresident alien taxation.

We hope the information on our website is useful, and that you will visit frequently. Feel free to contact us if you have questions or ideas that would help us serve you better.

~Leslie Saucedo, Director

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FISCAL YEAR-END DEADLINES

Wednesday, Aug. 19
All monthly assignments for the 2014-15 fiscal year must be routed to HRS no later than Wednesday, Aug. 19 for the Sept. 1 payday.

Thursday, Aug. 27
Monthly assignment documents and all retroactive assignment changes, including account changes and salary transfers, must be routed to HRS no later than 5 p.m. on Thursday, Aug. 27. Unfunded monthly assignments (on Default Accounts) must have appropriate funding identified and routed to HRS by 5 p.m. for charges to be included in the 2014-15 fiscal year accounting records.

Wednesday, Sept. 2
All electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) must be final approved by 3 p.m., and paper documentation for OV7 documents must be received in Payroll Services by noon.

Salary Spread Program
Faculty interested in participating in the Salary Spread program or interested in canceling participation beginning with the 2015-16 academic year must submit a Salary Spread Request Form to Payroll Services indicating their preference. Request forms must be received in Payroll Services, MAI 134, no later than Aug. 31. Please see our Faculty Salary Spread page for more information. Salary Spread inquiries and cancellation requests can also be made via email to Payroll Services.

NEWS AND SPOTLIGHTS

New 2015-16 Fiscal Year Calendars Available!
The new Monthly and Semi-Monthly payroll calendars have been posted for fiscal year 2015-16. Automatically update your Microsoft Outlook Calendar with the payroll paydays and departmental deadlines by clicking Download Payroll Dates to Outlook.

2015-16 Fringe Benefit Rates
The Fringe Benefits Web page has been updated to include the new 2015-16 fiscal year rates.

TRS Member Contribution Rate Change Effective Sept. 1
Effective September 1, 2015, active Teacher Retirement System (TRS) members will experience an increase in the deductions from their paycheck from the current 6.7% to 7.2% of eligible compensation. The required increase was approved in the 83rd Texas Legislature. Additional information can be found in the July 2015 TRS News publication.

Toopher Security Enhancements
The University of Texas at Austin has implemented Toopher, a two-factor authentication tool as a way to provide added security for certain UT Direct online services. My W-2 and My Paycheck Distribution/Bank Info-Payroll now require the use of Toopher in order to protect employees’ sensitive payroll data. To log in to these pages, users must enter their UT EID and password, and then authenticate using Toopher. Users must have access to a mobile phone to use Toopher’s text messaging / SMS option, or a smartphone or tablet to use the Toopher App. Users may also use the Printed One-Time Passcodes option, which does not require a mobile phone or smartphone.

Information about setting up two-factor authentication is available on the ITS website and the ITS Help Desk can be contacted with questions related to this. Basic instructions for accessing the payroll webpages using Toopher are also available online.

For employees who cannot use Toopher, alternate processes will continue to be available:

Campus-wide notification regarding two-factor authentication from the Chief Information Security Officer can be found here.

Archived News and Spotlights

Did you know... ?
by the numbers!

—Our customer service staff receive an average of 1,100 calls to our main phone line each month (which does not even include calls made to our 21 other phone lines!)

—We process approximately 36,839 paycheck records for the three payrolls issued every month.

—On average, 98.67 percent of monthly paychecks are direct deposited while 94.07 percent of semi-monthly paychecks are direct deposited.

—This past year, we issued 37,726 employee W-2 Forms and processed just over $1.1 billion in salary and wages to UT Austin & System Administration employees (who were also paid on our payroll).