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Current Payroll Deadlines and Check Release Dates

Monthly

Fiscal Year 2011-12 Payroll Dates for Monthly Assigned Employees

This payroll schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered deadlines, see the Semi-Monthly dates.

Payday/Check Release Date Deadline for HRMS Docs to Be Routed to HRS Payroll Processes 3 p.m. HRMS Cutoff Time Earned Through:
Oct. 3, 2011* Tuesday, Sept. 20, 2011 Thursday, Sept. 22, 2011 Sept 2011
10/07/11 09/28/11 09/30/11 Sept 2011
10/21/11 10/13/11 10/17/11 10/15/11 Appt end date
   
Nov. 1, 2011* Wednesday, Oct. 19, 2011 Friday, Oct. 21, 2011 Oct 2011
11/07/11 10/27/11 10/31/11 Oct 2011
11/22/11 11/14/11 11/16/11 11/15/11 Appt end date
       
Dec. 1, 2011* Thursday, Nov. 17, 2011 Monday, Nov. 21, 2011 Nov 2011
12/07/11 11/28/11 11/30/11 Nov 2011
12/21/11 12/13/11 12/15/11 12/15/11 Appt end date
   
Jan. 3, 2012* Friday, Dec. 16, 2011 Tuesday, Dec. 20, 2011 Dec 2011
01/09/12 12/22/11 01/03/12 Dec 2011
01/23/12 01/12/12 01/17/12 01/15/12 Appt end date
   
Feb. 1, 2012* Thursday, Jan. 19, 2012 Monday, Jan 23, 2012 Jan 2012
02/07/12 01/27/12 01/31/12 Jan 2012
02/22/12 02/14/12 02/16/12 02/15/12 Appt end date
   
March 1, 2012* Friday, Feb. 17, 2012 Tuesday, Feb. 21, 2012 Feb 2012
03/07/12 02/27/12 02/29/12 Feb 2012
03/22/12 03/14/12 03/16/12  03/15/12 Appt end date
   
April 2, 2012* Tuesday, March 20, 2012 Thursday, March 22, 2012 Mar 2012
04/06/12 03/28/12 03/30/12 Mar 2012
04/20/12 04/12/12 04/16/12 04/15/12 Appt end date
   
May 1, 2012* Wednesday, April 18, 2012 Friday, April 20, 2012 April 2012
05/07/12 04/26/12 04/30/12 April 2012
05/22/12 05/14/12 05/16/12 05/15/12 Appt end date
   
June 1, 2012* Friday, May 18, 2012 Tuesday, May 22, 2012 May 2012
06/07/12 05/29/12 05/31/12 May 2012
06/22/12 06/14/12 06/18/12 06/15/12 Appt end date
   
July 2, 2012* Tuesday, June 19, 2012 Thursday, June 21, 2012 June 2012
07/06/12 06/27/12 06/29/12 June 2012
07/20/12 07/12/12 07/16/12 07/15/12 Appt end date
   
Aug. 1, 2012* Thursday, July 19, 2012 Monday, July 23, 2012 July 2012
08/07/12 07/27/12 07/31/12 July 2012
08/22/12 08/14/12 08/16/12 08/15/12 Appt end date
   
Sept. 4, 2012* Tuesday, Aug. 21, 2012 Thursday, Aug. 23, 2012 August 2012
09/07/12^ 08/29/12 08/31/12 August 2012

*The official payday of the university for monthly employee assignments is the first business day of the month. Late assignments or changes processed after the deadline may be paid on subsequent paydays listed below each official payday.

HRMS documents must be electronically routed forward to HRS, and receive final approval by the deadlines indicated above to ensure payment on the Check Release Date.

HRMS documents that affect payroll processes (generate appointments) cannot be final approved after 3 p.m. on the payroll processing day. Final approval of HRMS documents can resume after payroll has completed processing.

^Indicates final payroll of the Fiscal Year

Semi-Monthly

Fiscal Year 2011-12 Semi-Monthly Payroll Dates through Aug. 31, 2012

This semi-monthly payroll schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7), Departmental (Manual) Payroll Vouchers, and supporting paper documentation for OV7 documents.

Time Earned During Period: Documents Due: Check Release Date:
Sept. 1-15, 2011 Monday, Sept. 19, 2011 Sept 22, 2011
Sept. 16-30, 2011 Tuesday, Oct. 4, 2011 Oct. 7, 2011
Oct. 1-15, 2011 Tuesday, Oct. 18, 2011 Oct. 21, 2011
Oct. 16-31, 2011 Wednesday, Nov. 2, 2011 Nov. 7, 2011
Nov. 1-15, 2011 Thursday, Nov. 17, 2011 Nov. 22, 2011
Nov. 16-30, 2011 Friday, Dec. 2, 2011 Dec. 7, 2011
Dec. 1-15, 2011 Friday, Dec. 16, 2011 Dec. 21, 2011
Dec. 16-31, 2011 Wednesday, Jan. 4, 2012 Jan. 9, 2012
Jan. 1-15, 2012 Wednesday, Jan. 18, 2012 Jan. 23, 2012
Jan. 16-31, 2012 Thursday, Feb. 2, 2012 Feb. 7, 2012
Feb. 1-15, 2012 Friday, Feb. 17, 2012 Feb. 22, 2012
Feb. 16-29, 2012 Friday, Mar. 2, 2012 Mar. 7, 2012
Mar. 1-15, 2012 Monday, Mar. 19, 2012 Mar. 22, 2012
Mar. 16-31, 2012 Tuesday, Apr. 3, 2012 Apr. 6, 2012
Apr. 1-15, 2012 Tuesday, Apr. 17, 2012 Apr. 20, 2012
Apr. 16-30, 2012 Wednesday, May 2, 2012 May 7, 2012
May 1-15, 2012 Thursday, May 17, 2012 May 22, 2012
May 16-31, 2012 Monday, June 4, 2012 June 7, 2012
June 1-15, 2012 Tuesday, June 19, 2012 June 22, 2012
June 16-30, 2012 Monday, July 2, 2012 July 6, 2012
July 1-15, 2012 Tuesday, July 17, 2012 July 20, 2012
July 16-31, 2012 Thursday, Aug. 2, 2012 Aug. 7, 2012
Aug. 1-15, 2012 Friday, Aug. 17, 2012 Aug. 22, 2012
Aug. 16-31, 2012^ Tuesday, Sept. 4, 2012 Sept. 7, 2012

Professional Services Payment Documents (OV7s) and supporting documentation, as well as Departmental (Manual) Payroll Vouchers, are due to Payroll Services by noon. All other OVM documents must be final approved by 3 p.m.

Paychecks will be available on the fifth workday after the close of the payroll period. Exceptions are unusual but sometimes necessary, and these dates are listed in bold.

^Indicates final payroll of the Fiscal Year

* The Monthly schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments.

* The Semi-Monthly schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services and other type pay, as well as Departmental (Manual) Payroll Vouchers, and supporting paper documentation.




Archived Payroll Deadlines and Check Release Dates

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   Updated 2011 October 17
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