Payroll Services
Current Payroll Deadlines and Check Release Dates
Monthly
Fiscal Year 2011-12 Payroll Dates for Monthly Assigned Employees
This payroll schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered deadlines, see the Semi-Monthly dates.
| Payday/Check Release Date | Deadline for HRMS Docs to Be Routed to HRS | Payroll Processes 3 p.m. HRMS Cutoff | Time Earned Through: |
|---|---|---|---|
| Oct. 3, 2011* | Tuesday, Sept. 20, 2011 | Thursday, Sept. 22, 2011 | Sept 2011 |
| 10/07/11 | 09/28/11 | 09/30/11 | Sept 2011 |
| 10/21/11 | 10/13/11 | 10/17/11 | 10/15/11 Appt end date |
| Nov. 1, 2011* | Wednesday, Oct. 19, 2011 | Friday, Oct. 21, 2011 | Oct 2011 |
| 11/07/11 | 10/27/11 | 10/31/11 | Oct 2011 |
| 11/22/11 | 11/14/11 | 11/16/11 | 11/15/11 Appt end date |
| Dec. 1, 2011* | Thursday, Nov. 17, 2011 | Monday, Nov. 21, 2011 | Nov 2011 |
| 12/07/11 | 11/28/11 | 11/30/11 | Nov 2011 |
| 12/21/11 | 12/13/11 | 12/15/11 | 12/15/11 Appt end date |
| Jan. 3, 2012* | Friday, Dec. 16, 2011 | Tuesday, Dec. 20, 2011 | Dec 2011 |
| 01/09/12 | 12/22/11 | 01/03/12 | Dec 2011 |
| 01/23/12 | 01/12/12 | 01/17/12 | 01/15/12 Appt end date |
| Feb. 1, 2012* | Thursday, Jan. 19, 2012 | Monday, Jan 23, 2012 | Jan 2012 |
| 02/07/12 | 01/27/12 | 01/31/12 | Jan 2012 |
| 02/22/12 | 02/14/12 | 02/16/12 | 02/15/12 Appt end date |
| March 1, 2012* | Friday, Feb. 17, 2012 | Tuesday, Feb. 21, 2012 | Feb 2012 |
| 03/07/12 | 02/27/12 | 02/29/12 | Feb 2012 |
| 03/22/12 | 03/14/12 | 03/16/12 | 03/15/12 Appt end date |
| April 2, 2012* | Tuesday, March 20, 2012 | Thursday, March 22, 2012 | Mar 2012 |
| 04/06/12 | 03/28/12 | 03/30/12 | Mar 2012 |
| 04/20/12 | 04/12/12 | 04/16/12 | 04/15/12 Appt end date |
| May 1, 2012* | Wednesday, April 18, 2012 | Friday, April 20, 2012 | April 2012 |
| 05/07/12 | 04/26/12 | 04/30/12 | April 2012 |
| 05/22/12 | 05/14/12 | 05/16/12 | 05/15/12 Appt end date |
| June 1, 2012* | Friday, May 18, 2012 | Tuesday, May 22, 2012 | May 2012 |
| 06/07/12 | 05/29/12 | 05/31/12 | May 2012 |
| 06/22/12 | 06/14/12 | 06/18/12 | 06/15/12 Appt end date |
| July 2, 2012* | Tuesday, June 19, 2012 | Thursday, June 21, 2012 | June 2012 |
| 07/06/12 | 06/27/12 | 06/29/12 | June 2012 |
| 07/20/12 | 07/12/12 | 07/16/12 | 07/15/12 Appt end date |
| Aug. 1, 2012* | Thursday, July 19, 2012 | Monday, July 23, 2012 | July 2012 |
| 08/07/12 | 07/27/12 | 07/31/12 | July 2012 |
| 08/22/12 | 08/14/12 | 08/16/12 | 08/15/12 Appt end date |
| Sept. 4, 2012* | Tuesday, Aug. 21, 2012 | Thursday, Aug. 23, 2012 | August 2012 |
| 09/07/12^ | 08/29/12 | 08/31/12 | August 2012 |
*The official payday of the university for monthly employee assignments is the first business day of the month. Late assignments or changes processed after the deadline may be paid on subsequent paydays listed below each official payday.
HRMS documents must be electronically routed forward to HRS, and receive final approval by the deadlines indicated above to ensure payment on the Check Release Date.
HRMS documents that affect payroll processes (generate appointments) cannot be final approved after 3 p.m. on the payroll processing day. Final approval of HRMS documents can resume after payroll has completed processing.
^Indicates final payroll of the Fiscal Year
Semi-Monthly
Fiscal Year 2011-12 Semi-Monthly Payroll Dates through Aug. 31, 2012
This semi-monthly payroll schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7), Departmental (Manual) Payroll Vouchers, and supporting paper documentation for OV7 documents.
| Time Earned During Period: | Documents Due: | Check Release Date: |
|---|---|---|
| Sept. 1-15, 2011 | Monday, Sept. 19, 2011 | Sept 22, 2011 |
| Sept. 16-30, 2011 | Tuesday, Oct. 4, 2011 | Oct. 7, 2011 |
| Oct. 1-15, 2011 | Tuesday, Oct. 18, 2011 | Oct. 21, 2011 |
| Oct. 16-31, 2011 | Wednesday, Nov. 2, 2011 | Nov. 7, 2011 |
| Nov. 1-15, 2011 | Thursday, Nov. 17, 2011 | Nov. 22, 2011 |
| Nov. 16-30, 2011 | Friday, Dec. 2, 2011 | Dec. 7, 2011 |
| Dec. 1-15, 2011 | Friday, Dec. 16, 2011 | Dec. 21, 2011 |
| Dec. 16-31, 2011 | Wednesday, Jan. 4, 2012 | Jan. 9, 2012 |
| Jan. 1-15, 2012 | Wednesday, Jan. 18, 2012 | Jan. 23, 2012 |
| Jan. 16-31, 2012 | Thursday, Feb. 2, 2012 | Feb. 7, 2012 |
| Feb. 1-15, 2012 | Friday, Feb. 17, 2012 | Feb. 22, 2012 |
| Feb. 16-29, 2012 | Friday, Mar. 2, 2012 | Mar. 7, 2012 |
| Mar. 1-15, 2012 | Monday, Mar. 19, 2012 | Mar. 22, 2012 |
| Mar. 16-31, 2012 | Tuesday, Apr. 3, 2012 | Apr. 6, 2012 |
| Apr. 1-15, 2012 | Tuesday, Apr. 17, 2012 | Apr. 20, 2012 |
| Apr. 16-30, 2012 | Wednesday, May 2, 2012 | May 7, 2012 |
| May 1-15, 2012 | Thursday, May 17, 2012 | May 22, 2012 |
| May 16-31, 2012 | Monday, June 4, 2012 | June 7, 2012 |
| June 1-15, 2012 | Tuesday, June 19, 2012 | June 22, 2012 |
| June 16-30, 2012 | Monday, July 2, 2012 | July 6, 2012 |
| July 1-15, 2012 | Tuesday, July 17, 2012 | July 20, 2012 |
| July 16-31, 2012 | Thursday, Aug. 2, 2012 | Aug. 7, 2012 |
| Aug. 1-15, 2012 | Friday, Aug. 17, 2012 | Aug. 22, 2012 |
| Aug. 16-31, 2012^ | Tuesday, Sept. 4, 2012 | Sept. 7, 2012 |
Professional Services Payment Documents (OV7s) and supporting documentation, as well as Departmental (Manual) Payroll Vouchers, are due to Payroll Services by noon. All other OVM documents must be final approved by 3 p.m.
Paychecks will be available on the fifth workday after the close of the payroll period. Exceptions are unusual but sometimes necessary, and these dates are listed in bold.
^Indicates final payroll of the Fiscal Year
* The Monthly schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments.
* The Semi-Monthly schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services and other type pay, as well as Departmental (Manual) Payroll Vouchers, and supporting paper documentation.
