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Payroll ServicesEmergency Check Process Emergency checks may be requested for earnings that were due to be paid on a prior scheduled payroll run but were not processed due to incomplete records and/or appointments. Emergency checks are not regular payroll checks; however actual payroll information is used to calculate the best estimate of net pay. A regular payroll check for these earnings will generally be processed on the next scheduled payroll run, and the emergency payment received will be reflected on the earnings statement as an emergency pay deduction. If the amount of the emergency payment differs from the amount received through the regular payroll process, the difference will either be reflected as additional net pay or will be carried forward as a deduction on the next payroll check. To request the emergency check, an authorized signer on the paying account should send an e-mail to pr.pmt@austin.utexas.edu. Emergency checks are issued daily, and are available for pick up in Payroll Services, MAI 134 with a photo ID. These checks cannot be direct deposited and should only be requested when the employee is not able to wait until the next scheduled payday. See information below for specific deadlines:
Payments to Monthly Employees The e-mail should include the employee’s name, UT EID, and the pay period for which the check is requested. Please do not include social security numbers in the e-mail. The appointment must be final approved before a check can be issued. Employees who do not have a continuing appointment (due to termination or leave of absence) will receive 80 percent of the gross salary amount due. Payments to Hourly Employees The e-mail should include the employee's name, UT EID and the document ID number for the OV1. Please do not include social security numbers in the e-mail. The OV1 document must be final approved before an emergency check can be issued. Payments to Other Employees Emergency checks may be issued for flat rate (OV2) and consultant (OV7) payments only when the employee is not currently appointed. The e-mail should include the employee's name, UT EID, and document ID number. Please do not include social security numbers in the e-mail. The document must be final approved before an emergency check can be requested. These emergency checks will be issued at 80 percent of the gross amount due. For OV7 requests, the department must also fax a copy of the OV7 document along with the APS form and Employee/Independent Contractor Classification Checklist to 512-471-1299. Emergency checks are not issued for:
These payments will be processed on the next semi-monthly payroll.
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