Payroll Services

Emergency Check Process

Emergency checks may be requested for earnings that were due to be paid on a prior scheduled payroll run but were not processed due to incomplete records and/or appointments. Emergency checks are NOT regular payroll checks; however actual payroll information is used to calculate the best estimate of net pay.

A regular payroll check for these earnings will generally be processed on the next scheduled payroll run, and the emergency payment received will be reflected on the earnings statement as an emergency pay deduction. If the amount of the emergency payment differs from the amount received through the regular payroll process, the difference will either be reflected as additional net pay or will be carried forward as a deduction on the next payroll check.

To request the emergency check, an authorized signer on the paying account should send an email to pr.pmt@austin.utexas.edu.

Emergency checks are issued daily, and are available for pick up in Payroll Services, MAI 134 with a photo ID. See information below for specific deadlines:

PAYMENTS TO MONTHLY EMPLOYEES

The email should include the employee’s name, EID and the pay period for which the check is requested. Please do NOT include Social Security Numbers in the email. The appointment must be final approved before a check can be issued.

Employees who do not have a continuing appointment (due to termination or leave of absence) will receive 80% of the gross salary amount due.

PAYMENTS TO HOURLY EMPLOYEES

The email should include the employee's name, EID and document ID number for the OV1. Please do NOT include Social Security Numbers in the email. The OV1 document must be final approved before an emergency check can be issued.

PAYMENTS TO OTHER EMPLOYEES

Emergency checks are not issued for:

• Overtime (OV5)
• Vacation (OV6)
• Adjustments in pay
• Merit increases
• Flat rate (OV2) and consultant (OV7) payments if the employee has a monthly or hourly appointment

These payments will be processed on the next semi-monthly payroll.

Emergency checks may be issued for flat rate (OV2) and consultant (OV7) payments when the employee is not currently appointed. These emergency checks will be issued at 80% of the gross amount due. The OV2 and OV7 documents must be final approved before an emergency check can be requested. For OV7 requests, the department must also fax a copy of the OV7 document along with the APS form to 471-1299.