Payroll Services

Payroll Forms

APS Form
Use this form to authorize payment for professional services.

Automatic Payment Request Authorization Form
Complete this form to set up automatic payments for Retiree Insurance directly from your bank account.

Communication Device Allowance (CDA) Request
Use this form to authorize communication device allowances for employees pursuant to the Communication Device Allowance policy, 9.2.9 in the Handbook of Business Procedures. The form must be completed before an employee's CDA record and payments are established in the Communication Device Allowance system.

Departmental (Manual) Payroll Voucher
This form is used to pay Prior Year Salary or Vacation, Bonus, Longevity, Hazardous Duty, or other payments that cannot be processed on OVM (electronic vouchers on *DEFINE).

Employee or Independent Contractor Classification Checklist Form
This is used to assist in determining whether the individual performing the services will be classified as independent contractor or as an employee of the University.

New employees who complete the Employee Information Form and W-4 Form need to be aware that Payroll Services must receive both forms in order to receive a payroll payment.

• Payroll Services Employee Information Form (formerly PO8 form)
  Use this form to complete personal employee and check distribution information if you do not have access to " Paycheck Profile" via UT Direct. This form must be completed, printed, and forwarded to Payroll Services, G0200, Main 134.
• W-4 Form
  If you are a new employee or need to change your withholding information you must go to the IRS web site ( http://www.irs.gov/pub/irs-pdf/fw4.pdf) for the Form W-4 2005. This form must be printed, completed, and forwarded to Payroll Services, G0200, Main 134.

Salary Spread Request Form   
Employees with a nine-month basis appointment may be eligible to elect salary spread so that payments are received in the summer. Please read this form for the requirements to request or cancel salary spread. Forms must be received by Payroll Services no later than Aug. 31 for fall appointments and Jan. 15 for new spring hires.

Temporary SSN Request Form
Use to request a Temporary SSN for individuals who have applied at the Social Security Administration Office and have received a Delay letter.

U.S. Savings Bonds
Find out how to buy U.S. Savings Bonds through payroll deduction.

Some of the documents linked from this page are in the Adobe PDF format, which requires the Adobe Acrobat Reader. Acrobat Reader is available as a free download for Macintosh or Windows. If you don't have Acrobat Reader on your computer, ask your network administrator about it, if applicable, or contact Administrative Computing Services at 471-8800.

If a form is available only from us and you cannot download it, we can send you a paper copy by campus mail. Send an e-mail to Payroll Services; or call us at 471-5271.