Payroll Services

Forms

APS Form (PDF) (Word.doc)
Use this form to authorize Professional Services payments that will be paid from a grant (26 account) or for blanket requests. The electronic Authorization for Individual Services form should be used for all other authorizations.

Automatic Payment Request Authorization Form
Complete this form to set up automatic payments for Retiree Insurance directly from your bank account.

Communication Device Allowance (CDA) Request
Use this form to authorize communication device allowances for employees pursuant to CDA policy 9.1.5. in the Handbook of Business Procedures. The form must be completed before an employee's CDA record and payments are established in the CDA System.

Departmental (Manual) Payroll Voucher
This form is used to pay prior year salary, employee based awards, retroactive longevity and hazardous duty, or other payments that cannot be processed on electronic OVM payroll documents in *DEFINE.

Employee/Independent Contractor Classification Checklist
Complete this form when processing payment to an individual performing Individual/Professional Services. The form will assist with determining whether the individual performing the services will be classified as an independent contractor or as an employee of the university.

Payroll Services Employee Information (PSEI) Form for New Employees (formerly PO8 form)
If you do not have access to Paycheck Profile via UT Direct, use this form to complete personal employee and check distribution information. This form must be completed, printed, and forwarded to Payroll Services, G0200, Main 134 along with the W-4 form in order to receive payroll payments.

Salary Spread Request Form
Employees with a nine-month basis appointment may be eligible to elect salary spread so that payments are received in the summer. Please read this form for the requirements to request or cancel salary spread. Forms must be received by Payroll Services no later than Aug. 31 for fall appointments and Jan. 15 for new spring hires.

Temporary SSN Request Form
Individuals who have applied for a social security number (SSN) and received a Delay letter from the Social Security Administration can complete this form to request a temporary SSN.

TRS 6 Form, Notice of Final Deposit and Request for Refund
Former university employees may request a refund of TRS retirement contributions if all employment with the university ceases. Complete Part I of the TRS 6 form and send to Payroll Services.

W-4 Form
The W-4 form is required in order to calculate federal withholding tax amounts. New employees can do this by completing My Withholding in Paycheck Profile. Those that do not have access to Paycheck Profile must submit a completed W-4 form, along with a completed PSEI form to Payroll Services, G0200, Main 134. Current employees can also make withholding tax changes via the My Withholding page, or by sending a current year W-4 form to Payroll Services.

 

 

Note: If you are unable to download a Payroll Services form, a paper copy can be sent to you by campus mail. Please send an e-mail to Payroll Services; or call us at 471-5271 to make this request.

Some of the documents linked from this page are in the Adobe PDF format, which requires the Adobe Acrobat Reader. Acrobat Reader is available as a free download for Macintosh or Windows. If you don't have Acrobat Reader on your computer, ask your network administrator about it, if applicable, or contact Administrative Computing Services at 471-8800.

Some of the documents linked from this page require that you be able to view Microsoft documents. Download a free Microsoft Viewer from Microsoft.