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Payroll Services

Welcome! We are a team of payroll professionals dedicated to serving the university community. Our primary goal is to provide timely and accurate payroll services while ensuring compliance with all applicable laws and policies. Additional responsibilities of Payroll Services include federal and state reporting, administering and remitting employee deductions and employer contributions, taxable fringe benefits administration, departmental fringe assessments, retiree insurance billing, and nonresident alien taxation.

We hope the information on our website is useful, and that you will visit frequently. Feel free to contact us if you have questions or ideas that would help us serve you better.

~Leslie Saucedo, Director

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NEWS AND SPOTLIGHTS

New 2014-15 Fiscal Year Calendars Available!
The new Monthly and Semi-Monthly payroll calendars have been posted for fiscal year 2014-15. Automatically update your Microsoft Outlook Calendar with the payroll paydays and departmental deadlines by clicking Download Payroll Dates to Outlook.

2014-15 Fringe Benefit Rates
The Fringe Benefits Web page has been updated to include the new 2014-15 fiscal year rates.

New! Toopher Security Enhancements
The University of Texas at Austin has implemented Toopher, a two-factor authentication tool as a way to provide added security for certain UT Direct online services. My W-2 and My Paycheck Distribution/Bank Info-Payroll now require the use of Toopher in order to protect employees’ sensitive payroll data. To log in to these pages, users must enter their UT EID and password, and have access to a mobile phone with text messaging/SMS capability, or a smartphone or tablet using the Toopher App to authenticate their identity.

Information about setting up two-factor authentication is available on the ITS website and the ITS Help Desk can be contacted with questions related to this. Basic instructions for accessing the payroll webpages using Toopher are also available online.

For employees who cannot use Toopher, alternate processes will continue to be available:

Campus-wide notification regarding two-factor authentication from the Chief Information Security Officer can be found here.

FISCAL YEAR-END DEADLINES

Tuesday, Aug. 19
All monthly assignments for the 2013-14 fiscal year must be routed to HRS no later than Tuesday, Aug. 19 for the Sept. 2 payday.

Wednesday, Aug. 27
Monthly assignment documents and all retroactive assignment changes, including account changes and salary transfers, must be routed to HRS no later than 5 p.m. on Wednesday, Aug. 27. Unfunded monthly assignments (on Default Accounts) must have appropriate funding identified and routed to HRS by 5 p.m. for charges to be included in the 2013-14 fiscal year accounting records.

Tuesday, Sept. 2
All electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) must be final approved by 3 p.m., and paper documentation for OV7 documents must be received in Payroll Services by 3 p.m. Note: Departments have only ONE business day to process their payroll documents instead of the typical two days.

Salary Spread Program
Faculty interested in participating in the Salary Spread program or interested in canceling participation beginning with the 2014-15 academic year must submit a Salary Spread Request Form to Payroll Services indicating their preference. Request forms must be received in Payroll Services, MAI 134, no later than Aug. 31. Please see our Faculty Salary Spread page for more information. Salary Spread inquiries and cancellation requests can also be made via email to Payroll Services.

Did you know... ?
Payroll tidbits by the numbers!

—Our customer service staff receive an average of 1,100 calls to our main phone line each month (which does not even include calls made to our 21 other phone lines!)

—We process approximately 36,839 paycheck records for the three payrolls issued every month.

—On average, 98.67 percent of monthly paychecks are direct deposited while 94.07 percent of semi-monthly paychecks are direct deposited.

—This past year, we issued 37,480 employee W-2 Forms and processed just over $1.15 billion in salary and wages to UT Austin & System Administration employees (who were also paid on our payroll).